Agenda 11th January 2023

BRAMPFORD SPEKE PARISH COUNCIL
c/o 11a Hillcrest Road
Silverton
EX5 4JS
Tel: 07811938614

I hereby give notice of a meeting of Brampford Speke Parish Council to be held on Wednesday 11th January 2023 at 7.30pm at Brampford Speke Village Hall, to which Councillors are summoned.

Members of the public are welcome to attend the meeting and may speak at the Public Question Time. Members of the public wishing to ask a question at public question time can send the question to the Clerk 24 hours before the commencement of the meeting and the Chairman will read this out on your behalf if you cannot attend in person.

Tracy Watkins
Parish Clerk
Brampford Speke Parish Council

6th January 2023

Brampford Speke Parish Council: Cllr A Birmingham, Cllr S Luxton, Cllr E Hollingsworth, Cllr R Tillett, Cllr N Vickers, Cllr W Honan and Cllr B Hillson

As detailed in the Council’s Press & Media policy:
Most papers that have been circulated to councillors will be available (on request) to members of the public at or after the council meeting.

AGENDA

1. Apologies - To receive any apologies for absence

2. Declarations of Interest Under the Code of Conduct
Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest.

3. Minutes
To adopt the minutes of the Parish Council Meeting held on 9th November 2022.

4. Public Question Time
Up to 5 minutes Public Question Time for members of the public to bring forward any issues not on the agenda (where a matter is already on the agenda members of the public will be given an opportunity to speak when that item is considered, within the framework of the Council’s standing orders). Where a decision is required, the issue will be placed on the following agenda.

5. Lead Councillor Updates
To receive an update from the Lead Councillors on the following:

• Finance – Cllr Birmingham
• Verges – Cllr Luxton
• Trees & Natural Environment – Cllr Hollingsworth
• Highways and Traffic Management – Cllr Tillett
• Planning and Development– Cllr Honan
• Communications – Cllr Vickers
• Footpaths – Update from the Footpath Warden/Cllr Hillson

6. Village Hall
To receive an update from Councillors Tillett and Honan.

7. Financial Items
To receive the account summary to December 31st 2022 (previously approved by Cllr A Birmingham)

To NOTE the following payments were approved remotely in accordance with Financial Regulations

2 x Payments to Tracy Watkins (November and December)
2 x Payments to HMRC (November and December)
1 x Payment of annual grant to the Village Hall Trustees for £2000.00 (13.11.22)
2 x Payments of £31.67 to BT for Village Hall WiFi (28.11.22 & 28.12.22)
1 x payment to Wildlife Survey for Hall bat survey of £150.00 (18.11.22)
1 x payment to Sowden Contractors for verge cutting of £378.00 (4.12.22)
1 x Receipt of VAT claim from HMRC of £631.10 (21.11.22)
Note: Payments approved by Councillors S Luxton, A Birmingham and R Tillett in accordance with the Financial Regulations

8. Budget setting
To review the budget for 2023-24.

9. Schedule of meetings
To set the schedule for meetings in 2023-24.

10. Risk Assessment
To review and adopt a financial risk assessment document.

11. Standing Orders
To receive an update on the review process.

12. EDDC Update
To receive an update from Cllr Jamie Kemp, East Devon District Council

13. DCC Update
To receive an update from Cllr Sara Randall-Johnson and Cllr Henry Gent, Devon County Council

14. Other information/correspondence received for possible action/discussion/attendance and review of Action Points

• Action Points review (as circulated)
• Speke Up Submissions

15. Date of the next meeting(s)
• Next Meeting on Wednesday 8th March 2023 – Village Hall.