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Agenda 15th May 2019

                                   BRAMPFORD SPEKE PARISH COUNCIL

c/o The Old Carriage House

St Andrew Street

Tiverton

EX16 6PH

Tel 01884 251759 or 07891546578

  

I hereby give notice of the Annual Meeting of Brampford Speke Parish Council to be held at Brampford Speke Village Hall on Wednesday 15th May 2019 at 7.30pm, to which Councillors are summoned.

Members of the public are welcome to attend the meeting and may speak at the Democratic Period.

Parish ClerkCarole Oliphant

Brampford Speke Parish Council

8th May 2019

Brampford Speke Parish Council: Cllr S Luxton, Cllr E Hollingsworth, Cllr A Birmingham, Cllr R Tillett and Cllr E Johns

As detailed in the Council’s Press & Media policy:

  • Most papers that have been circulated to councillors will be available (on request) to members of the public at or after the council meeting.
  • Members of the public are permitted to film or record council meetings, to which they are permitted access, in a non-disruptive manner.

Prior to the commencement of the meeting elected councillors will sign their Declarations of Acceptance of Office as Parish Councillor which will be countersigned by the Clerk. Elected Councillors will also provide the Clerk with their completed Register of Interest Forms.

 

AGENDA

 

  1. To elect a Chairperson of the Council 
  1. To receive the Chairperson’s declaration of office 
  1. To elect the Vice-Chairperson of the Council 
  1. Apologies 
  1. Declarations of Interest Under the Code of Conduct

Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest. 

  1. To adopt and use the General Power of Competence

Council to agree that it is qualified to use The Power of Competence by virtue of:

  • The percentage of Councillors elected
  • Employment of a suitably qualified Clerk 
  1. To adopt and agree the Council’s Code of Conduct 
  1. To adopt and agree the Council’s Standing Orders 
  1. To adopt and agree the Council’s Financial Regulations 
  1. To adopt and agree the Council’s Community Grant Policy 
  1. Lead Councillor Roles

To agree the lead Councillor roles for:

  • Brampford Speke Village Hall Trust
  • Footpaths
  • Verges
  • Trees
  • Highways & Traffic Management
  • Human Resources – For Clerk
  • Finance
  • Planning
  • Communications
  • Community Grant Fund 
  1. Minutes

To adopt the minutes of the Parish Council Meeting held on 3rd April 2019

Minutes 3rd April 2019 

  1. Democratic period

Up to 15 minutes Open Forum for members of the public to bring forward any issues not on the agenda (where a matter is already on the agenda members of the public will be given an opportunity to speak when that item is considered, within the framework of the Council’s standing orders). Where a decision is required the issue will be placed on the following agenda. 

  1. Annual Parish Meeting

Discussion on any actions to be taken as a result of the Annual Parish Meeting held on 24th April 2019 

  1. Ongoing Topics – To receive updates from Lead Councillors on the ongoing topics:
    • Brampford Speke Village Hall Trust – Cllr R Tillett
    • Footpaths – Cllr E Johns
    • Verges – Cllr E Johns
    • Trees – Cllr E Hollingsworth
    • Highways & Traffic Management – Cllr R Tillett

 

  1. East Devon DC (EDDC) matters

To receive an update from the District Councillor for Exe Valley Ward Cllr Fabian King

 

  1. Devon County Council (DCC) matters

To receive an update from Cllrs R Bloxham and/or S Randall-Johnson

 

  1. Planning

To receive details of any planning applications since last meeting

 

  1. Financial Items
    • Financial Reports:
    • Payments to be approved:
      • 1 x to Karen Garland (Internal Audit)
    • Payments to be noted:
      • 1 x Payroll Software Renewal – Moneysoft - £81.60 – Approved by email S Luxton/A Birmingham and R Tillett and paid by BACS to reimburse Clerk (C Oliphant) 6/5/2019
  1. Governance
    • To receive and approve the internal auditors report for the year ending March 31st 2019
    • To approve the conclusion of the Annual Audit for year ending March 31st 2019 and publication of the Notice of Public Rights 
  1. Co-Option

To receive any applications for Co-option onto the Council 

  1. Other information/correspondence received for possible action/discussion/attendance
  • Consultation on proposed expansion of the Exe Valley Federation to include Silverton School
  • Items for Speak Up
  • Community Plan review 
  1. Date of the next meeting(s)
    • Next Meeting on 5th June 2019 @ 7.30pm at Brampford Speke Village Hall