Agenda AGM 2024

BRAMPFORD SPEKE PARISH COUNCIL
c/o 11a Hillcrest Road
Silverton
Exeter
EX5 4JS
Tel: 07811938614

I hereby give notice of a meeting of Brampford Speke Parish Council to be held on Wednesday 8th May at 7.00pm at Brampford Speke Village Hall, to which Councillors are summoned.

Members of the public are welcome to attend the meeting and may speak at the Public Question Time. Members of the Public wishing to ask a question at public question time can send the question to the Clerk 24 hours before the commencement of the meeting and the Chairman will read this out on your behalf if you cannot attend in person.

Tracy Watkins
Parish Clerk
Brampford Speke Parish Council

28th April 2024

Brampford Speke Parish Council: Cllr S Luxton, Cllr E Hollingsworth, Cllr A Birmingham, Cllr R Tillett, Cllr N Vickers, Cllr W Honan and Cllr B Hillson

As detailed in the Council’s Press & Media policy:
Most papers that have been circulated to councillors will be available (on request) to members of the public at or after the council meeting.

AGENDA

1. Election of Chairman

To elect a chairman for the municipal year

Chairman to sign the Declaration of Office

2. Election of Vice Chairman

To elect a Vice Chairman for the municipal year

3. Apologies - To receive any apologies for absence

4. Declarations of Interest under the Code of Conduct
Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest.

5. Parish policies
To review and re-adopt the Code of Conduct.

6. Minutes
To adopt the minutes of the Parish Council Meeting held on 6th March 2024.

7. Public Question Time
Up to 5 minutes Public Question Time for members of the public to bring forward any issues not on the agenda (where a matter is already on the agenda members of the public will be given an opportunity to speak when that item is considered, within the framework of the Council’s standing orders). Where a decision is required, the issue will be placed on the following agenda.

8. Affordable Housing
To receive an update on affordable housing.

9. Lead Councillor Updates
To receive an update from the Lead Councillors on the following:

• Finance – Cllr Birmingham
• BSVHT – Cllrs Tillett & Honan
• Verges – Cllr Luxton
• Trees & Natural Environment – Cllr Hollingsworth
• Highways and Traffic Management – Cllr Tillett
• Planning – Cllr Honan
• Communications – Cllr Vickers
• Footpaths and Open Spaces – Cllr B Hillson

10. Village Hall
To receive an update about the Village Hall

11. Financial Items
To receive the account summary to 30th April 2024 (previously approved by Cllr A Birmingham)

To NOTE the following payments were approved remotely in accordance with Financial Regulations

2 x Payments to Tracy Watkins (March & April salary)
3 x Payments to HMRC (March, April and end of year catch up)
2 x Payments to BT for Village Hall line rental only (paid by DD on 28.03.2024 - £12.19 & 28.04.2024 - £13.47)
1 x Payment Ed Rogers Landscape & Construction – Verges - £198.00 (22.03.2024)
1 x payment to Sowdens Farm – Footpaths -£386.40 (12.03.2024)

Note: Payments approved by Councillors S Luxton, A Birmingham and R Tillett in accordance with the Financial Regulations

Council to NOTE that the following payments have been received:

02.04.2023 – EDDC – Precept - £4250.00
02.04.2024 – DCC – P3 - £730.00

12. Governance
The Chair to sign and approve the following documents to be sent to the external auditor.

1. Certificate of Exemption – AGAR 2022-2023 – Part 2
2. Annual Internal Audit Report 2022-2023
3. Annual Governance Statement – 2022-2023
4. Accounting Statements 2022-2023

13. EDDC Update
To receive an update from Cllr Jamie Kemp, East Devon District Council

14. DCC Update
To receive an update from Cllr Sara Randall-Johnson and Cllr Henry Gent, Devon County Council

15. Other information/correspondence received for possible action/discussion/attendance

• Speke Up Submissions
• Action points review

16. Date of the next meeting(s)
• Next Meeting on Wednesday 3rd July - 7.30pm– Village Hall