Minutes 11th September 2024
Minutes of the Parish Council Meeting
held on
Wednesday 11th September 2024
at 7.30pm at the Village Hall
Present: Cllr R Tillett, Cllr E Hollingsworth, Cllr W Honan, Cllr B Hillson, Cllr S Luxton and Cllr L Langdon.
In Attendance: Tracy Watkins (Clerk), and four members of the public
59/24 Apologies:
No apologies received from Cllr J Kemp (EDDC) and Cllr H Gent (DCC). Cllr S Randall-Johnson (DCC) sent her apologies.
60/24 Declarations of interest
None
61/24 Election of the Chair
Cllr Tillett opened by giving his thanks to Mr Birmingham for his service as Chair since 2021.
Following Cllr Birmingham’s resignation, Cllr Hillson was NOMINATED by Cllr Tillett take over as Chair. This was SECONDED by Cllr Luxton. Cllr Hillson SIGNED the Acceptance of Office form.
Cllr Tillett advised he was happy to remain as Deputy Chair at the moment.
62/24 Appointment of a co-opted Councillor
Following the appropriate procedures Cllr Hillson NOMINATED Lisa Langdon as a co-opted Parish Councillor SECONDED by Cllr Tillett. Cllr Langdon SIGNED the Acceptance of Office and Register of Interests forms and passed to the Clerk.
63/24 Parish Council Refresh – New Chair, Cllr Brad Hillson
• The Council needs to be more open and transparent especially with regards finances.
• Move to a more collaborative and informal Council
• Encourage more people to attend meetings
Be more inclusive
64/24 East Devon Housing Services
Unfortunately, the speaker did not attend or send apologies.
Jo from the Agricultural Inn advised she helps with the Upton Pyne community larder. Cllr Langdon to investigate helping with this. Cllr Tillett to send her details of the organiser.
65/24 Minutes of the meeting held on 3rd July 2024
Were agreed as a true record and SIGNED by the Chair
66/24 Public Question Time
None were raised
67/24 Affordable Housing
An update from Stuart Wass (CLT) is attached here.
Templars Field – The Council only have a very short update. The developers have advised they will let us know when they have something to report.
The Council do not have any specific information. Any discussion we have with the developers have to be transparent so we can keep the public advised. So far, the developers have only wanted to meet in a closed forum and the Council have politely refused this.
We need to be aware that private developers may not have to follow the same rules as a CLT with regards to the number of affordable housing units they have to offer. We don’t know if they have to comply under the “village plan”
68/24 Lead Councillor Updates
Updates were received from the Lead Councillors on the following:
• Finance – Brad Hillson – It was confirmed that all financial information has been published on the website
• Verges – Cllr Luxton – No bill from contractor as yet. Cllr Luxton will chase. Some of the hedges may need a trim. This is pertinent by the bridge as visibility is poor. It was also noted that the signs at the bottom of Burridge Hill about the ditch have been knocked down. Cllr Tillett will raise with Highways.
• Trees & Natural Environment – Cllr Hollingsworth – only thing to note is there is an osprey flying up and down the river.
• Highways and Traffic Management – Cllr Tillett – Pt hole has been filled on Burridge Hill. Thank you to the resident who reported this.
• Planning and Development– Cllr Honan – two new applications have been received since the last meeting
24/1565/LBC - 3 Chapel Road Brampford Speke EX5 5HG - site meeting to be held on 24th September
24/1669/FUL - North End Brampford Speke EX5 5HL – site meeting to be held on 24th September
• Communications – Cllr Langdon has kindly agreed to take this role on. Having a handover with Nichola Vickers next week. She will look into having more of a presence on social media platforms to hopefully make the Council more accessible to younger residents. Also look at how the Council can encourage more people to attend meetings.
• Footpaths – Update from the Footpath Warden/Cllr Hillson – Wynn has chased the owner of the path from the church to Splatt which needs cutting back more. Cllr Luxton has offered to clear the blockages to drainage at Red Rock where the water is sitting. The obstacle to this is who owns Gypsy Lane. We need to determine who owns it.
69/24 Village Hall
The planning has gone through for the doors and porch. Building Regs now need to be applied for. Fire doors will need to be fitted rather than standard doors to comply with current regulations. BSVHT will commission the works to the Parish Council so that the VAT can be claimed back. As the Trustees already obtained more than one quote for the works the Minutes from the BSVHT will suffice as evidence if attached to these minutes for auditing purposes. Cllr Tillett or Cllr Honan to send relevant minutes to the Clerk. See here.
70/24 To receive the accounts summary to 31st August 2024 (previously approved).
To NOTE the following payments were approved remotely in accordance with Financial Regulations :
2 x Payments to Tracy Watkins (July and August salary)
2 x Payments to HMRC (July and August)
2 x Payments to BT for Village Hall line rental only (paid by DD on 29.07.2024 - £12.57 & 28.08.2024 - £12.09)
Note: Payments approved by Councillors S Luxton, A Birmingham and R Tillett in accordance with the Financial Regulations.
Council to NOTE that the following payments have been received:
01.07.24 – EDCC – P3 reimbursement - £600.00
71/24 EDDC Update
Cllr Kemp was not at the meeting, did not send apologies and did not provide an update.
The complaint that the Clerk has made to EDDC regarding lack of representation has been forwarded to Paul Arnott, Leader of the Council. Clerk has emailed Paul Arnott direct.
72/24 DCC Update
Neither Cllr Randall-Johnson nor Cllr Gent were present at the meeting. Cllr Randall-Johnson provided the monthly update. See Council website for details.
73/24 Other information/correspondence received for possible action/discussion/attendance and review of Action Points
• Action points – reviewed. All up to date
• Speke up submissions – please send to RT asap. The Chair will send an update about the Council to add.
• Dates for future meetings –Decision to be made about dates in the November meeting. The January meeting to be moved to 15th January due to Clerk being unavailable on 8th. Clerk to update the website.
• Update regarding EDDC and DCC representation at meetings – See item 71/24 above
• Budget – At Novembers meeting the decision about Precept has to be made so Clerk to make sure budget spreadsheet is up to date.
• Financial approvals for payments – These will be completed by Cllrs Hillson, Tillett and Luxton
74/24 Date of the next meeting(s)
The meeting closed at 8.40pm. The date of the next Meeting is Wednesday 13th November 2024 – Village Hall at 7.30 pm.
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