Minutes 8th July 2025 - To be approved
Minutes of the Parish Council Meeting
held on
Wednesday 8th July 2025
at 7.30pm at the Village Hall
Present: Cllr S Luxton, Cllr R Tillett, Cllr W Honan, Cllr E Hollingsworth and Cllr Nat Vanstone (DCC),
In Attendance: The Clerk and 2 members of the public were present
55/25 Apologies
To receive any apologies for absence. Cllr Lisa Langdon sent her apologies. Cllr Fabian King sent his apologies and a report. There were no apologies from Cllr Henry Gent (DCC). His report has been circulated to councillors.
It was NOTED that Cllr Jo Wayne has resigned from the Council. The Councillors thanked Cllr Wayne for her input.
56/25 Declarations of interest
Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest.
Cllr Luxton declared an interest in the Affordable Housing agenda item.
57/25 Minutes
The Minutes of the APCM held on 14th May 2025 will be signed at the APCM in May 2026.
58/25 Public question time
Up to 5 minutes Public Question Time for members of the public to bring forward any issues not on the agenda (where a matter is already on the agenda members of the public will be given an opportunity to speak when that item is considered, within the framework of the Council’s standing orders). Where a decision is required, the issue will be placed on the following agenda.
No questions were raised.
59/25 Affordable Housing
To receive any updates on potential housing initiatives within the Parish.
Cllr Tillett hasn’t had any updates recently. The CLT put some details in Speke Up last month. The Leander developer has nothing new to report.
Cllr Stuart Luxton declared an interest in both these developments.
60/25 Planning
The following planning consultations have been received since the last meeting:
• EDDC Building Control Inspection Report sent to BSVHT regarding porch upgrades. Update to be given. Cllr Honan and Tillett advised this is all in hand with the BSVHT Committee.
Councillors have the option to discuss any applications received after the agenda has been published.
No new applications.
61/25 Lead Councillor updates
• Verges – Cllr Luxton. Hedges and verges trimmed at the weekend. Last trim in September
• Trees & Natural Environment – Cllr Hollingsworth- not much to say. River very low. Saw another otter last week. Young trees Ash should be more resistant.
• Highways and Traffic Management – Cllr Tillett – Upton Pyne trying to get road onto main road to be resurfaced. This is going to be done.
• Communications – Cllr Langdon – not here so no report.
• Footpaths – Update from the Footpath Warden. See report below. DCC made a great job of Station Hill.
• Deeds to Hall – Richard Tillett – has been speaking to solicitors. Title to the hall became questionable before the trust was formed in 2012. If hall was no longer needed it will reverse to Iddesleigh estate. Solicitors will charge £750 to apply to the Land Registry to get deeds transferred to us as 12 years is up. Richard will approach the Land Registry to see what the process is to do it ourselves. We have a possessory Title but after 12 years you can as Land Registry to change to absolute title.
62/25 Village Hall
To receive an update from Councillors Tillett and Honan. See above for details regarding report from EDDC Planning department.
All works complete with regards the windows and doors. Admin work to do which is being dealt with. Building control inspection report.
63/25 Financial items
To receive the accounts summary to 30th June 2025 (previously approved by Cllrs Luxton, Tillett and Hillson).
To NOTE the following payments were approved remotely in accordance with Financial Regulations :
2 x Payments to Tracy Watkins (May and June salary and expenses) 2 x Payments to HMRC (April and May)
2 x Payments to BT for Village Hall line rental only (paid by DD on 29.05.2025 - £12.09 & 30.06.2025 - £12.09)
1 x payment to Moneysoft for payroll software £103.20 (08.05.2025)
1 x payment of £6550.00 To MCA windows for Village Hall Porch (05.06.2025)
Note: Payments approved by Councillors S Luxton, B Hillson and R Tillett in accordance with the Financial Regulations.
Council to NOTE that the following payments have been received:
Transfer of £3103.80 from Deposit Account to Current (02.05.2025) – Deposit account closed.
Payment of £4191.67 received from BSVHT for payment of upgrade to porch (04.06.2025)
64/25 Bank Account
To discuss and APPROVE moving to another banking provider. Lloyds offer a switch service for Business accounts.
PROPOSED: Cllr S Luxton SECONDED: Cllr R Tillett. RESOLVED.
65/25 EDDC Update
To receive an update from East Devon District Council.
Cllr Fabian King was unable to attend but sent a report which has been distributed.
66/25 DCC Update
Cllr Henry Gent was not present but his recent report has been distributed to Councillors.
Cllr Nat Vanstone was present. He advised he is new to the post of DCC Councillor. He is getting around and meeting Parish Councils.
20mph restriction in the village. The parish Council would like to extend the current 20mph out further to the potential housing development.– Cllr Richard Tillett already sent an email to Highways regarding this. There is an EDDC Highways Committee meeting soon so Cllr Vanstone will raise this here.
Cllr Vanstone advised he is on the Highways Committee and also on Farm Estates committee with Cllr Henry Gent.
67/25 Other information/correspondence received for possible action/discussion
• Speke Up Submissions. There is no edition in August but Cllr Tillett will make sure something in for September edition.
• The Clerk has requested annual leave for 9th and 10th July and 4th to 14th August. Approved.
• New .gov email accounts for Councillors and the Clerk. Try for brampfordspekeparish.gov.uk
• Community payback scheme – Cllr Hollingsworth to give an update if available. Clerk to chase Stoke Canon Councillor again.
• Notice board and bench - Cllr Hollingsworth to give an update if available. Noticeboard about £160. DCW 3-seater bench £470 + VAT. Duke of Edinburgh young man offered to help to mend the bench and noticeboard. Cllr Nat Vanstone said there is a locality budget from DCC. Clerk to email Cllr Vanstone with quotes and go ahead with noticeboard quote.
• IT policy to be APPROVED. PROPOSED: Cllr Luxton SECONDED: Cllr Tillett. RESOLVED.
68/25 Date of the next meeting(s)
Next Meeting on Tuesday 2nd September @ 7.30pm in the Village Hall.
Meeting closed @ 20:17pm