Minutes 9th May 2019
Parish Council meeting was held in Cruwys Morchard Parish Hall on Thursday 9 th May 2019 at 8 p.m.
1 MEMBERS PRESENT
Mr G. Hall (Chairman), Mr D. Berry, Mr M. Lake, Mr. N. Baker, Mrs J. Mitchell, Mr R. Hill
2 APOLOGIES FOR ABSENCE
None
3 NON-ATTENDANCE
Mr G. Kingdom
4 MINUTES OF PREVIOUS MEETINGS
The minutes of the meeting held on 12th April 2018 had already been circulated prior to the meeting.
Proposal: Agreement to the content of the minutes was proposed by Mr Baker and seconded by Mr Berry and was unanimously agreed by the meeting and duly signed by the chairman.
5 DECLARATION OF INTEREST
None
6 MATTERS ARISING
The clerk reported that she had received an email today from Mid Devon DC concerning revised documents for planning application 19/00075/MFUL at Kelly Farm, but as there was not enough time to circulate the information discussion would be deferred until the next meeting in June.
7 ACCOUNTS 2018/9
The clerk passed around a copy of the accounts for 2018/9.
Proposal: Mr Baker proposed and Mr Hill seconded acceptance of the accounts and the meeting unanimously agreed. The accounts were signed by the Chairman and Clerk.
8 ANNUAL RETURN
a) Certificate of Exemption
The clerk confirmed that the Certificate of Exemption of the Annual Return was completed on behalf of the parish council as they met all the requirements needed.
Proposal: Mr Lake proposed and Mr Berry seconded agreement to sign the certificate on behalf of the parish council and the meeting unanimously agreed. The Clerk and Chairman duly signed the Certificate of Exemption.
b) Annual Governance statement
The Clerk read out the 8 questions on the Annual Governance statement which all were answered Yes by the meeting.
Proposal: Mr Lake proposed and Mr Berry seconded agreement to the Annual Governance statement being signed on behalf of the parish council and meeting unanimously agreed. The Chairman and the clerk duly signed the Annual Governance Statement.
c) Accounting Statements
The clerk had completed the Accounting Statement 2017/8 and showed the meeting. Proposal: Mr Lake proposed and Mr Berry seconded agreement to sign the Accounting Statements on behalf of the parish council and the meeting unanimously agreed. The Clerk and Chairman duly signed the Accounting Statements 2018/9.
9 ANNUAL INSURANCE RENEWAL
The clerk stated that she had received from Community First Trading the invoice for the annual insurance subscription with Zurich Municipal amounting to £181.73 which was the same as the previous year. The renewal date is 1st June 2019.
Proposal: Mrs Mitchell proposed and Mr Baker seconded agreement to pay £181.73 and the meeting unanimously agreed. The Clerk confirmed that a BACS transfer payment would be made.
10 HIGHWAY PROBLEMS
Mr Hill reported again the very poor state of Westland Lane, Pennymoor, and confirmed other residents who use the Lane had reported the many deep potholes on many occasions and although some potholes are filled in many are not and they are causing damage to vehicles. The clerk stated she would report it again.
Meeting closed 8:35 p.m.