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Minutes 11th May 2023

 Parish Council meeting was held on Thursday 11th May 2023 at 8 p.m. in the Parish Hall

  1.  MEMBERS PRESENT

Mr G. Hall (Chairman), Mr D. Berry, Mr. P. Lake, Mrs J. Mitchell, Ms R. Wibberley, Mr G. Kingdom, Mr. J. Grant, Cllr P. Colthorpe (District Councillor), Cllr M. Squires (County Councillor).

2.  APOLOGIES FOR ABSENCE

None

3.  NON-ATTENDANCE

Mr M. Lake

4.  ELECTION OF CHAIRMAN AND VICE-CHAIRMAN

CHAIRMAN

Proposal: Mr Lake proposed and Mrs Mitchell seconded Mr G. Hall as Chairman of the Parish Council.  The meeting unanimously agreed. 

Mr Hall duly signed the acceptance of office form. 

VICE-CHAIRMAN 

Proposal: Ms R. Wibberley proposed and Mr Kingdom seconded Mr D. Berry as Vice-Chairman of the Parish Council.  The meeting unanimously agreed. 

Mr Berry duly signed the acceptance form. 

5.     MINUTES OF PREVIOUS MEETING 

The minutes of the meeting held on 13th April 2023 had already been circulated prior to the meeting. 

Proposal: Agreement to the content of the minutes was proposed by Mr Berry and seconded by Mr. Grant and was unanimously agreed by the meeting. The minutes were signed by the chairman. 

6.     DECLARATION OF INTEREST 

None 

7.     MATTERS ARISING 

Cllr Squires reported that she had finally been asked to agree to the Traffic Regulation Order for Lapford and Pennymoor, so hopefully things are moving forward for the 30mph speed limit in Pennymoor. 

8.     EMAIL AGENDA FOR PARISH COUNCILLORS 

The clerk stated that it was necessary for all Parish Councillor to confirm that they agree to receiving agendas via email. 

Proposal: Mr Berry proposed and Mr Kingdom seconded agreement to agendas being received by email and the meeting unanimously agreed 

9.     ANNUAL INSURANCE 

The clerk stated that she had received the annual insurance renewal from Community First Trading Limited. The previous 3 year contract arrangement had now finished and the parish council was being another 3 year contract arrangement with an annual amount of £140.71pa. 

Proposal: Mr Lake proposed and Mr Kingdom seconded agreement to another 3 year contract arrangement and the meeting unanimously agreed. The clerk was asked to pay the annual renewal amount of £140.71 by bank transfer. 

  1.  PLANNING APPLICATION (23/00600/HOUSE) - Erection of a garden studio at Middle Vulscombe, Withleigh. 

A short discussion took place. 

Proposal: Mr Kingdom proposed and Ms Wibberley seconded agreement to this application and the meeting unanimously agreed. 

  1. AUDIT RETURN 

 INTERNAL AUDIT REPORT 

The clerk stated that she had received the completed and signed Internal Audit report from Paul Steele. 

ACCOUNTING STATEMENTS 2022/3 

The clerk explained that the Accounting Statement had been completed in accordance with the accounts for 2022/3. 

Proposal: Mr Lake proposed and Mrs Mitchell seconded agreement to this statement and meeting unanimously agreed. 

ANNUAL GOVERNANCE STATEMENT 2022/3 

The clerk read out the 10 questions on the Accounting Statements to the meeting who all responded in agreement. 

Proposal: Mr Berry proposed and Mr Kingdom seconded agreement to the accounting statements and the meeting unanimously agreed. 

  1. HIGHWAYS 

            None

 

 

 

Meeting closed 8:40p.m.

 

 

Signed (Chairman)…………………………………………………. Date…………………………….

2023 Minutes