Election of Officers Minutes 3 May 2016

DRAFT Minutes for a meeting of Morebath Parish Council

ELECTION OF OFFICERS

held in the Village Hall, Morebath on Tuesday 03 May 2016 at 8:00pm

 

PRESENT

Cllr Merv Adams, Cllr Jeffrey Andrew, Cllr Tony Conway, Cllr Bob Hatton, Cllr Peggy Reed, Cllr Brian Smeeton, Cllr John Wescott

 

• 1. Election of Chairman

• • a. Proposals and seconds

  • • i. Cllr Bob Hatton proposed that Cllr Jeff Andrew should be Chairman, seconded by Cllr Tony Conway

    • ii. Cllr Peggy Reed proposed that Cllr John Wescott should be Chainman, seconded by Cllr Merv Adams

  • b. Vote

  • • i. Vote for Proposal i. 3 in favour 3 abstain

    • ii. Vote for Proposal ii. 3 in favour 3 abstain

    • iii. The residing Chairman had the casting vote

  • c. Acceptance of office

  • • i. Cllr Jeff Andrew accepted the office and remains as Chairman

• 2. Apologies

None

• 3. Election of Vice Chairman

• • a. Proposals and seconds

  • • i. Cllr Jeff Andrew proposed that the be no Vice Chairman, seconded by Cllr Tony Conway

  • b. Vote

  • • i. Vote for proposal carried 5 in favour 2 abstain

  • c. Acceptance of office

  • • i. No office

• 4. Election of Working Committees

• • a. Environment

  • • i. It is proposed to continue the working group to bring proposals to the council for the improvement of the environment

    • ii. Proposal agreed and that Cllr Brian Smeeton continues responsibility

  • b. Road Safety

  • • i. It is proposed to continue the working group with the aim of improving road safety in the village

    • ii. Proposal agreed and that Cllr Bob Hatton continues responsibility

  • c. Planning to agree format

  • • i. It is proposed that continue with the process currently in place and as available on the Parish Council web site, and circulated to all councillors

    • ii. Proposal agreed and that Cllr John Wescott continues responsibility

  • d. Personnel to agree format

  • • i. It is proposed that the Council continue with the current arrangement that all personnel issues come before the full council.

    • ii. Proposal agreed and that Cllr Bob Hatton has a brief to monitor the Clerk

    • iii. To propose a process for selection of a new clerk

It was agreed that councillors should seek applicants and that names and details should be provided at the next meeting

• • e. Finance to agree format

  • • i. It is proposed to continue with the current system whereby no one person monitors the work of the Financial Officer

    • ii. Proposal agreed

• 5. Councillors remuneration

• • a. To discuss and agree on payment of Councillors expenses

  • • i. It is proposed that councillors should claim reasonable expenses for attending courses, but not for attending bi-monthly meetings.

• • • ii. It is proposed that councillors receive no expenses in carrying out their duties

    • iii. Proposal i. Agreed, Proposal ii. dismissed

• 6. Areas of Liaison for Councillors

• • a. To select representatives for the following :-

  • • i. Highways – Cllr Merv Adams

    • ii. Footpaths – Cllr Bob Hatton with Carla Dawes

    • iii. Communication – Cllr Jeff Andrew

    • iv. Environment – Cllr Brian Smeeton

    • v. Church – Cllr Peggy Reed

    • vi. Village Hall – Cllr Tony Conway

    • vii. Planning – Cllr John Wescott

• 7. Property

• • a. Confirming to the council the ownership of

  • • i. The play area and fencing

    • ii. The car park, fencing and lighting

    • iii. Two bus shelters

    • iv. One bench

    • v. One notice board

  • b. All the above were confirmed as property of the Parish Council

• 8. Proposed meeting dates for 2016/17

• • a. Tuesday 24 May 2016

  • b. Tuesday 12 July 2016

  • c. Tuesday 13 September 2016

  • d. Tuesday 08 November 2016

  • e. Tuesday 10 January 2017

  • f. Tuesday 14 March 2017

  • g. Tuesday 25 April 2017 (Finance Meeting)

  • h. Tuesday 23 May 2017 (Election of Officers and Monthly Meeting)

 

All the above dates are to be booked in the Village Hall

 

 

………..................................................... (Chairman) Dated :- 24 May 2016