Full Council Agenda 10 Nov 2015

The members of Morebath Parish Council are summoned to the following meeting
of Morebath Parish Council
to be held in the Village Hall, Morebath on Tuesday 10 November 2015 at 7.30pm
MEMBERS: Cllr Jeffrey Andrew (Chairman) Cllr Tony Conway (Vice Chairman) (*)
Cllr Merv Adams (*) Cllr Bob Hatton Cllr Peggy Reed (*)
Cllr Brian Smeeton Cllr John Wescott (*)
Clerk: Martin French
Invited
Cllr Polly Colthorpe - County & District Council Representative
Cllr Ray Stanley - District Council Representative
Cllr Andrew Moore - District council Representative
Members of the public are also invited to attend and have the opportunity to speak in item 4 only
AGENDA
Meeting protocol
1. Apologies
2. Declaration of interest
a. Cllr Brian Smeeton (Item 18a)
b. Cllr Merv Adams (Item 19 f & g)
3. Dispensation to councillors
a. None requested
4. Open Forum – members of the public, and councillors with an interest have the opportunity to address the meeting (limiting their contribution to 3 minutes)
a. Ironman UK – Kevin Stewart and Sam Brawn
5. Minutes of the meetings held on 08 September 2015 (minutes have been circulated)
To be agreed as true and accurate record and to be signed by the Chairman
6. Reports
a. County Councillor (PC)
b. District Councillor (RS) (AM)
c. Police (PCSO)
Items for discussion and decision
7. DCC Tough Choices (JA)
a. Implications on future budgets
8. Finance and Reserves discuss & vote
a. Changes to cash book format
b. End of Year Reserves
It is proposed that end of year reserves for 2015/16 are allocated towards specific ongoing projects as circulated.
c. Fixed cost budget 2016/17
d. Variable costs for 2016/17
9. Grasscutting discuss & vote
a. To review the Grass cutting options for 2016/17 and the budgetary implications
It is proposed that the Council adopt one of the following choices regarding grass cutting for the coming year on DCC land in the parish
i. To accept the offer of a subsidy of £99 from DCC and for the Parish Council to be responsible for funding all grass cutting from the precept.
ii. For MDDC to continue to provide its current level of service but only pay for one cut, the other 6 cuts to be paid by the Parish Council from precept.
b. Grass cutting as a percentage of precept discuss & vote
It is proposed that grass cutting expenditure within the parish should not exceed a fixed percentage of the precept, and that the percentage is agreed annually
10. Road Safety (BH)
a. Update on SCARF review and options available to the Parish Council
b. Working Group Plan discuss & vote
It is proposed that a plan is drawn up to address the issue of speeding through Morebath village.
It is further proposed that a budget for the coming year, to be agreed, is allocated to this project.
c. Community Speedwatch discuss & vote
It is proposed that the Working Group investigate whether there would be enough volunteers to operate a Community Speedwatch Programme
It is proposed that the Parish Council ask to join the Community Speedwatch programme.
11. Play Area (JW)
a. Care and maintenance for 2016/17 discuss & vote
b. Play Area Management and Maintenance Plan Review discuss & vote
It is proposed to withdraw the Play Area Management and Maintenance Plan
12. Car Park
a. Report on repairs to fencing
b. Review of car park expenditure
It is proposed that a maintenance plan is drawn up and that funds are allocated to Reserves on an annual basis towards the maintenance and repair of the car park.
13. Environment (BS)
a. Preliminary Plan Review
b. The way forward for the Working Group discuss & vote
It is proposed that the Council adopt the plan, in principle, with any adjustments to be agreed
It is proposed that funds are set aside on an annual basis to implement the plan.
14. Requests for Funding decide & vote
a. Morebath Cricket Club Request for £400 to assist with renovation project (unbudgeted)
b. Morebath PCC request for funding for £650 for churchyard (budgeted)
Items of Information
15. Footpaths
a. Feedback on letter and progress
16. Training Day 16 November at Phoenix House (e-mail forwarded)
17. Snow Warden – confirmation of councillor
Finance, Planning & other organisational matters
18. Planning
a. 15/01588/OUT Proposal: Outline for the erection of a holiday let/therapy workshop Location : Land at NGR 295316 124977 (Whitehall Farm) Morebath Comments by 09 November 2015
b. 15/01497/FULL Proposal: Erection of a single storey function room extension Location : Loyton Lodge, Morebath Comments by 14 October 2015
c. 15/01474/CLU Proposal: Certificate of Lawfulness for the existing use of annexe as a separate unit of accommodation in breach of condition (3) and (4) of planning permission 00/01677/FULL for a period in excess of 4 years Location: West Wing Court, Morebath Comments by 19 October 2015
d. 15/01492/FULL Proposal: Installation of 11 replacement windows and 3 doors
Location : Higher Trickeys Cottage, Morebath Comments by 20 October
e. 15/01494/LBC Proposal: Listed Building Consent for installation of 11 replacement windows and 3 doors Location: Higher Trickeys Cottage, Morebath Comments by 20 October 2015
f. 15/01459/FULL Proposal: Conversion and extension of agricultural building to form rural worker’s dwelling Location : Building at NGR294627/126390 (Combeland) Morebath Comments by 26 October 2015
19. Finance (Clerk)
a. Transfer from Current to Savings – confirmation of action
b. Bank balance to date Current Acct £13,761.78 as at 09 Oct
Business Reserve Acct £3,932.48 as at 09 Oct
c. M French (Clerk) Hours to be supplied £153.60
d. HMR&C £38.40
e. DCC for P3 £250.00 received
f. Adams & Ellicott £148.20 (P3 work on Sharps Close)
g. Adams & Ellicott £512.47 (P3 work)
h. Village Hall £45.00
i. P3 projected costs for work advised by DCC Ros Davies
20. Points of information
21. Date of Next Meeting
a. Parish Council Meeting Tuesday 12 January 2016 at 7:30pm
………Martin J French……….. Martin J French (Clerk) Dated:- 04 November 2015
(*) Bank Mandate Signature