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Full Council Agenda 24 May 2016

The members of Morebath Parish Council are summoned to the following meetings

 

of Morebath Parish Council

to be held in the Village Hall, Morebath on

Tuesday 24th May 2016 at 7.30pm

 

MEMBERS: Cllr Jeffrey Andrew (Chairman) Cllr Tony Conway (*) Cllr Merv Adams (*) Cllr Bob Hatton Cllr Peggy Reed (*) Cllr Brian Smeeton Cllr John Wescott (*)

 

Clerk: Martin French

 

Invited

Cllr Polly Colthorpe - County & District Council Representative

Cllr Ray Stanley - District Council Representative

Cllr Andrew Moore - District council Representative

 

Members of the public are also invited to attend and have the opportunity to speak in item 4 only

 

  • A. AGM 7:30pm – 8:00pm

  • 1. Chairman’s Report

  • 2. Financial Report

 

  • B. PARISH COUNCIL MEETING 8:00pm – 9:30pm

 

AGENDA

 

Meeting protocol

  • 1. Apologies

  • 2. Declaration of interest

  • 3. Open Forum – members of the public, and councillors with an interest have the opportunity to address the meeting (limiting their contribution to 3 minutes)

  • 4. Minutes of the meetings held on 03 May and 08 March (minutes have been circulated)

To be agreed as true and accurate record and to be signed by the Chairman

  • 5. Reports

    • a. County Councillor (PC)

    • b. District Councillor (RS) (AM)

    • c. Police (PCSO)

 

Items for discussion and decision

  • 1. Annual Return

    • a. Section 1

  • 2. Additional to Election of Officers Meeting

    • a. This meeting is otherwise known as the Annual Meeting

      • i. See point 5 of Standing Orders

    • b. Review and adoption of Standing Orders

    • c. Confirmation of Insurance Cover

    • d. Review of Councils complaint procedure

    • e. Review of council’s procedures regarding Freedom of Information

  • 3. Communication (All)

    • a. Ideas and suggestions

  • 4. Road Safety (BH)

    • a. Signage

  • 5. Footpath P3 (BH)

    • a. Proposal for P3 expenditure for year 2016/17

  • 6. Work arrangements for grass cutting contractor (BS)

    • a. Maintenance of old Railway Bridge area

    • b. Maintenance of Play Area

    • c. Maintenance of Church Path

    • d. Other work as required up to agreed budget of £400

  • 7. Morebath Cricket Club

  • 8. Letters

    • a. PCC Morebath

    • b. Village Hall Committee Morebath

  • 9. Parish Open Meeting (All)

    • a. Proposed date 05 July – ideas and suggestions as to format

 

Items of Information

 

Finance, Planning & other organisational matters 9:00pm – 9:30pm

  • 10. Planning

  • 11. Finance (Clerk)

    • a. Bank balance to date Current Acct £17,855.36 (as at 10 May)

Business Reserve Acct £5,603.68 (as at 12 May)

    • b. M French (Clerk) £236.80

    • c. HMR&C £59.20

    • d. J Morgan £90 (erection of bollards to be paid cash)

    • e. Archers signs £244.14

    • f. Cove Nursery £20.98

    • g. Proposal of Budget 2016/17

  • 12. Date of Next Meetings

    • a. Parish Open Meeting Tuesday 5th July 2016 at 7.30 pm (to be confirmed)

    • b. Parish Council Meeting Tuesday 12 July 2016 at 7:30pm

 

………Martin J French……….. Martin J French (Clerk) Dated:- 17 May 2016

 

(*) Bank Mandate Signature