Agenda for February 2024 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 1 February 2024 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 26 January 2024
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/02/24 Apologies - To receive apologies
02/02/24 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/02/24 Minutes of the last meeting – to be agreed and signed as a true record
3.1 Parish Council meeting held on Thursday 7 December 2023 (previously circulated)
3.2 Notes from informal agenda setting meeting held 18 January 2024 (circulated separately)
04/02/24 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
5.1 Planning Applications (5.1.1 and 5.1.2 for information only as deadline for comments has passed)
5.1.1 23/01879/FULL - Change of use of land from agricultural building to domestic to include erection of home workshop and classic car storage building at Langford Farm
5.1.2 24/00020/CAT - Notification of intention to remove one Hawthorn tree within a Conservation Area at Village Green
5.1.3 24/00124/LBC - Listed Building Consent to replace chain-link fence and hedge with 7m x 1.7m concrete block rendered wall at 33 The Village, Pump Street, Newton St Cyres, EX5 5BY
5.2 Planning Decisions
5.2.1 23/01519/FULL - Siting of a shipping container to replace existing shed at Newton St Cyres Recreation Ground Club – grant permission
5.2.2 23/01802/CAT - Notification of intention to remove a Leylandii Hedge within the Conservation Area at Glebe House Church Lane Newton St Cyres Exeter EX5 5BN – grant permission
5.3 Report from District Councillors on issues relevant to the parish
05/02/24 Newton St Cyres Parish Council issues relevant to Devon County Council
6.1 Report from County Councillor on issues relevant to the Parish
6.1.1 To consider if application for 20mph speed limit in Station Road should remain or be revised
6.1.2 Outstanding DCC issue – i) overgrown vegetation on School Hill pavement; ii) bank opposite Station Road; iii) plans to devolve DCC Maintenance
06/02/24 Finance
6.1 To agree Payments and note Receipts:
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Expenditure – current account |
£ |
Receipts – current account |
£ |
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PCC – Surgery at Coffee morning x 5 |
50.00 |
Newton House – donation re RWS |
400.00 |
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Arboretum – Surgery x 2 |
20.00 |
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Parish Hall – Surgery x 2 |
20.00 |
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Gardening Club – Surgery x 1 (reimbursement to Clerk) |
10.00 |
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Nick Gillon – RWS expenses |
71.68 |
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DALC – Training for new Cllrs |
36.00 |
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MDDC supply and installation of bin at Rec |
307.73 |
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J Hole – reimbursement for 2 x replacement Defib pads |
154.78 |
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J Hole – Salary and expenses Dec and Jan |
788.58 |
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HMRC – PAYE Dec and Jan |
110.80 |
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6.2 To approve on-line authorisation for this month’s payments.
6.3 Balances (after above transactions)
6.3.1 Parish Council Current Account balance: £13,683.83
6.3.2 Footpath Account: £88.02 (included in Current Account balance)
6.3.3 Car Park resurfacing fund balance: £7,292.39
6.3.4 Neighbourhood Plan grant: £3,581.00 (included in current account)
6.4 Financial Statement and Budget Monitor – see below
6.5 To agree purchase of Rescue throw lines £16.99 x 6 = £101.94 - Possibly via grant funding? Also purchase of new batteries for torches in Resilience Sheds
07/02/24 Other Parish Council Matters
7.1 Review of Policies
7.1.1 To review and agree grant giving policy – copy circulated
7.1.2 To review and agree Co-option policy – copy circulated
7.2 To confirm Cllr roles and responsibilities – list circulated for confirmation and to agree informal Cllr meetings with Chair/Vice Chair to progress action points and to consider Whats app group
7.3 To agree PC Google drive to store PC information – eg information relating to Community Resilience
7.4 To note change of date for May meeting to Thursday 9 May
7.5 To note nominations for Volunteer of the Year award are open and close on 23 February
7.6 To note land owner has agreed that NEW can hedge laying at the allotments
7.7 To note rota for attendance at Parish Council surgeries – see below. Cllrs to swop with another Cllr if they are unable to attend.
7.8 To agree date and format for Annual Parish Meeting (Between 1 March and 1 June)
7.9 Churchyard – to consider and agree future arrangements – information circulated separately
7.10 Littering on the Village Green
7.11 Feedback from clerk appraisal
08/02/24 Forward Agenda Planner/Minor Matters and Items for Future Agenda
To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
8.1 Review of agenda planner for future meetings. Copy circulated
Correspondence to note: MDDC State of District Debate confirmed as 20 March 2024
09/02/24 Date of next Parish Council meeting: Thursday 7 March 2024 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda Item 3.2
Agenda Item 6.4
Agenda Item 7.1
Review of policies - Grant giving and Co-option
Agenda Item 7.2
Agenda Item 7.7
Rota for 2024 Parish Surgeries at Coffee Morning in Main Hall (second Saturday of the month)
13/01 PCC Cllr G Barnell
10/02 Friends Cllr J Browne
09/03 PCC Cllr J Dean
13/04 not confirmed Cllr G Barnell
11/05 PCC Cllr D Harris
08/06 Garden Club Cllr L Ouldridge
13/07 PCC Cllr S Parker
10/08 PCC not confirmed Cllr J Browne
15/09 PCC Cllr J Rimbon-Whittaker
12/10 Friends Cllr A Staite
09/11 PCC Cllr P Stephenson
14/12 not confirmed Cllr J Dean
If a Cllr is not able to attend their allocated date, they should swop with another Cllr
Agenda Item 7.6
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£62.18 |
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Total for February 2024 Reimbursement for payment to Gardening Club Reimbursement for defib pads Total payment to Clerk in Feb 24 |
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£788.58 £10.00 £154.78 £953.36
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