Agenda for June 2024 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 6 June 2024 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 31 May 2024
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/06/24 Apologies - To receive apologies
02/06/24 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/06/24 Minutes of the last meeting held on Thursday 9 May 2024 (previously circulated)
To be agreed and signed as a true record
04/06/24 To consider any applicants for co-option - one post is available
Standing orders to be suspended, whilst candidates make a brief (five-minute) presentation on why they wish to be a parish councillor. Standing orders will be reinstated whilst councillors vote on appointment once candidates have been proposed and seconded. Successful candidates to sign declaration of office form and join the meeting
05/06/24 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
5.1 Planning Applications
5.1.1 24/00766/HOUSE - Erection of replacement porch at 1 Broadgate Cottages Newton St Cyres Exeter Devon EX5 5AY
5.1.2 24/00768/LBC | Listed Building Consent for the erection of replacement porch at 1 Broadgate Cottages Newton St Cyres Exeter Devon EX5 5AY
5.1.3 Consultation as a neighbouring Parish - 24/00696/MFUL- Erection of an agricultural building for free range egg laying unit, including control room/packing area, office, clean and dirty water handling facilities, concrete yard areas, feed bins and creation of an access track at (Summerhay Farm) Shobrooke
5.2 Planning Decisions - none
5.3 Report from District Councillors on issues relevant to the parish
06/06/24 Newton St Cyres Parish Council issues relevant to Devon County Council
6.1 Report from County Councillor on issues relevant to the Parish
07/06/24 Finance
7.1 To agree Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|---|---|---|---|
|
Ian Salter – bus shelter cleaning |
32.00 |
Grant from DCT for refelting |
371.41 |
|
DALC Training for Cllr D Harris |
18.00 |
roofs/batteries/throw ropes |
|
|
Enerveo – repair to car park lights * |
955.68 |
|
|
|
J Quicke – rent of allotment, path, & arboretum licence x 2 years |
64.00 |
|
|
|
A J Carpenter repairs to phone box, noticeboard and refelting x2 |
370.00 |
|
|
|
J Hole – Salary and expenses |
421.19 |
|
|
|
HMRC – PAYE |
58.40 |
|
|
* £796.40 (net amount) to be transferred from Car Park Resurfacing Account
7.2 To approve on-line authorisation for this month’s payments
7.3 Balances (after above transactions)
7.3.1 Parish Council Current Account balance: £13,973.02
7.3.2 Footpath Account: £88.02 (included in Current Account balance)
7.3.3 Car Park resurfacing fund balance: £6,559.27 (separate Bank account)
7.3.4 Neighbourhood Plan grant: £0.00
7.4 Quarterly bank reconciliation - circulated
7.5 Update on changes to bank mandate
7.6 Financial Statement and Budget Monitor – see below
7.7 To agree internal auditor for 2024/25 – see below
7.8 To agree renewal of rain gauge – details circulated separately
7.9 Review of Financial Regulations – defer to next meeting
08/06/24 Other Parish Council Matters
8.1 Update on Roles and Responsibilities
8.2 Update on meetings held with the Church, Parish Hall and Rec Ground re provision of grants
8.3 To confirm parish grass cutting arrangements – Cllr D Harris
8.4 Report from Crediton Cluster Meeting 19 January – Cllr L Ouldridge
8.5 To agree proposal to hold an extra meeting of the Parish Council in September to discuss the Neighbourhood Plan
8.6 Quarterly Report – Emergency and Resilience – Cllr P Stephenson
8.6.1 Update on letter/leaflet distribution
8.7 Quarterly Report – Publicity and Community Engagement
8.7.1 Annual Report – to agree distribution areas – details circulated
8.7.2 DoE Volunteers
8.7.3 Play equipment
8.8 Quarterly Report – Travel and Road Safety – Cllr J Dean
8.8.1 To consider road warden priorities. To note application to Community Enhancement Fund for tarmac (£40 delivery charge)
8.8.2 Update on response from DCC re outstanding issues
8.9 Review of Risk Assessment
09/06/24 Forward Agenda Planner/Minor Matters and Items for Future Agenda
To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
9.1 Review of agenda planner for future meetings. Copy circulated
10/06/24 Date of next Parish Council meeting: Annual Meeting Thursday 4 July 2024 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda Item 7.6
Agenda Item 7.7
Three quotes were requested – two were received
|
Company A |
Company B |
|
£250.00 |
£175.00 |
Agenda Item 7.8
Devon Pathfinder Renewal Proposal
Agenda Item 9