Agenda for November 2025 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 6 November 2025 at 7.00pm 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this 31 October 2025

Signed                        Jane Hole

Clerk to the Parish Council             parishclerk@newtonstcyres-pc.gov.uk          01392 851148 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

 

01/11/25    Apologies - To receive apologies

 

02/11/25    Declaration of Interest

                       To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda

 

03/11/25    Minutes of the last meeting held on Thursday 2 October 2025 (previously circulated)

                       To be agreed and signed as a true record

 

04/11/25    Newton St Cyres Parish Council Issues relevant to Mid Devon District Council

4.1                 Planning Applications 

                       25/01456/TPO - Application to fell 1 Copper Beech (T8) protected by Tree Preservation Order 22/00005/TPO Location: Lakeridge Newton St Cyres Exeter

                       25/00612/PNFG - Prior Notification for the formation of a Forestry track for the management of woodland Location: Land at Hill Farm, Newton St Cyres – additional information received     

4.2                 Planning Decisions

                       25/01306/CAT -  Notification of intention to fell 1 Ash tree (T4) within the Conservation Area at Court Orchard Copse, Station Road – grant permission

4.3                 Report from District Councillors on issues relevant to the parish  

 

05/10/25    Newton St Cyres Parish Council issues relevant to Devon County Council

5.1                 Report from County Councillor on issues relevant to the Parish

To include update on school signs and to note School Travel Plan has been updated– Cllr J Dean

 

06/11/25    Finance

6.1                 To agree Payments and note Receipts:

Expenditure – current account	£	Receipts – current account	£
NSC Rec – grant towards repairs to play equipment	61.91	Precept 2nd instalment	8,250.00
NSC Parish Church – grant	1,000.00
NSC Parish Hall – grant	2,000.00	Receipts Car Park Maint acct
NSC Parish Hall – room rent	15.00
S Yeandle – allotment hedge cutting	120.00	Interest	38.45

  

J Hole – reimbursement for tools for resilience sheds	36.56
Value Products Ltd  – new flood sign	51.13	Footpath Account
J Hole – Salary and expenses	419.93	Interest	3.56
HMRC – PAYE and emp’er NI	66.79

 

6.2                 To approve on-line authorisation for this month’s payments

6.3                 Balances (after above transactions)

6.3.1            Parish Council Current Account balance: £11,986.97

6.3.2            Footpath Account: £651.58 (separate account)

6.3.3            Parish Hall Car Park maintenance fund balance: £6,819.00 (separate account)

6.4                 Financial Statement and Budget Monitor

6.5                 Quarterly Bank Reconciliation  

6.5                 Budget considerations

                       6.5.1            Grant requests - Church - Arboretum - Mid Devon Mobility

                       6.5.2             Allotment holders requests for maintenance  - Hedge cutting to the inside hedge alongside A377; Grass cutting in the big gap between plots and removal of dead trees.

                       6.5.3            Any other items for budgetary consideration that require costing before December eg flashing speed signs?

 

07/11/25    Other Parish Council Matters

7.1                 Quarterly report – Emergency and Resilience – Cllr L Ouldridge

                       To note Community Resilience report and agree Snow Warden plan

7.2                 To consider proposals for Rec grant spending and to discuss S106 options

7.3                 To consider service agreements for next year for Church, Parish Hall and Rec 

7.3                 To sign off updated Financial  Regulations and Standing orders agreed at last meeting

7.4                 Review of assets – to note risk assessment and agree maintenance schedule

 

08/11/25    Forward Agenda Planner/Minor Matters and Items for Future Agenda

8.1                 Review of agenda planner for future meetings.  Copy circulated

                      

09/11/25    Date of next Parish Council meeting:  Thursday 4 December 2025 at 7pm in the Club Room

 

End of Formal Business

Public Participation