Agenda for September 2025 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 4 September 2025 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 29 August 2025
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/09/25 Apologies - To receive apologies
02/09/25 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/09/25 Minutes of the last meeting held on Thursday 3 July 2025 (previously circulated)
To be agreed and signed as a true record
04/09/25 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
4.1 Planning Applications
25/01016/HOUSE - Construction of gable roof extension over existing lean-to to increase bathroom headroom at 10 Tytheing Close Newton St Cyres Exeter EX5 5DB – no comment given under delegated authority
25/01017/CAT|Notification of intention to remove 1 Virburnum and 1 Cypress tree in a Conservation Area at Fairlawn Church Lane Newton St Cyres Exeter Devon EX5 5BN – no comment given under delegated authority
25/01027/CLU|Certificate of lawfulness for the existing use of building for commercial storage and distribution (Class B8) for a period in excess of 10 years at Daw Refrigeration, Lake Barton – no comment given under delegated authority
25/00612/PNFG|Prior Notification for the formation of a Forestry track for the management of woodland|Land at NGR 289654 97065 (Hill Farm) Newton St Cyres Devon
4.2 Planning Decisions - None
4.3 Report from District Councillors on issues relevant to the parish
4.4 Update on recording devices for remote access to meetings
05/09/25 Newton St Cyres Parish Council issues relevant to Devon County Council
5.1 Report from County Councillor on issues relevant to the Parish
5.2 To note webinar dates from Exeter City Council re proposed development of a new council as part of the Local Government re-organisation – email circulated separately
5.3 Quarterly Report – Travel and Road Safety – Cllr J Dean
5.4 Brief verbal report from P3 Footpath Group – Cllr G Barnell
06/09/25 Finance
6.1 To agree Payments and note Receipts:
|
Expenditure – current account – paid in August |
£ |
Receipts – current account |
£ |
|
Unity Bank – Bank charge (DD) |
6.00 |
BT contribution to Parishonline |
37.50 |
|
Ian Salter – bus shelter cleaning |
32.00 |
Donations for volunteers party |
135.00 |
|
Greenleaf – grass cutting |
135.00 |
|
|
|
J Hole – Salary and expenses |
408.73 |
Footpath Account |
|
|
HMRC – PAYE and emp’er NI |
61.89 |
Nil |
|
|
|
|
|
|
|
September 2025 payments |
|
Receipts Car Park Maint acct |
|
|
RGB Building Supplies – postfix for RWS |
14.38 |
Interest |
39.43 |
|
A J Carpenter - Redecoration to 2 x benches in Court Orchard |
170.00 |
|
|
|
A J Carpenter – Redecoration of Village Green noticeboard |
180.00 |
|
|
|
Devon Communities Together Annual membership |
50.00 |
|
|
|
NSC Parish Hall – room hire for September 2025 |
15.00 |
|
|
|
Arboretum – cost of insurance * |
143.15 |
|
|
|
J Hole – reimbursement for Defib Battery for Rec defib |
323.40 |
|
|
|
J Hole – Salary and expenses |
464.94 |
|
|
|
HMRC – PAYE and emp’er NI |
86.19 |
|
|
* to be agreed under item 7.3
6.2 To approve on-line authorisation for this month’s payments
6.3 Balances (after above transactions)
6.3.1 Parish Council Current Account balance: £14,044.44
6.3.2 Footpath Account: £648.02 (separate account)
6.3.3 Parish Hall Car Park maintenance fund balance: £6,780.55 (separate account)
6.4 Financial Statement and Budget Monitor
6.5 To note increase in Clerks hourly rate from £15.58 to £16.08 backdated to 1 April 2025
6.6 To agree budget setting process and grant applications timescales for 2025/26 to include review meetings with village organisations
07/09/25 Other Parish Council Matters
7.1 To agree how to seek parishioner views on the village green including time scale
7.2 To consider amendments to the Volunteers Policy
7.3 Update on Arboretum - to note Arboretum has purchased its own insurance at a cost of £143.15 (details circulated separately). To agree to pay for cost of insurance and to agree future insurance arrangements. Update on signs and risk assessments
7.4 Update on land adjacent to Churchyard – report circulated separately. To note cost of grass cutting as £80.00
7.5 Update on installation of Rec swings and to consider an official opening of the new Rec swings
7.6 Update on litter pickers
08/09/25 Forward Agenda Planner/Minor Matters and Items for Future Agenda
8.1 Review of agenda planner for future meetings. Copy circulated
8.2 To note for information only
Report from Crediton Area Association of Local Councils (formerly Crediton Cluster) held 21st July – circulated separately
Misc correspondence
09/09/25 Date of next Parish Council meeting: Thursday 2 October 2025 at 7pm in the Club Room
End of Formal Business
Public Participation