Publications Scheme
Newton St Cyres Parish Council
Freedom of Information Act
Guide to the Publication Scheme
Introduction
Under the Freedom of Information Act (“the Act”) it is the duty of every public authority to adopt and maintain a publication scheme. The Information Commissioner’s Office (ICO) changed the emphasis in the approval and operation of publication schemes to a generic model which has been adopted and operated by Newton St Cyres Parish Council.
Newton St Cyres Parish Council Publication Scheme
The Scheme provides a list of all the information the parish council makes routinely available, explains how it can be accessed and whether or not a charge is made for it.
Manner of publication
It is important that all sections of the community can access the council’s information, and systems are in place to make the listed information available to the public as easily as possible.
Where possible, information will be placed on the Parish Council web-site and where this is not possible the information needs to be made available and / or sent to the person requesting it.
Information available from Newton St Cyres Parish Council under the model publication scheme
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Information to be published |
How the information can be obtained |
Cost |
|---|---|---|
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Class 1 - Who we are and what we do (Organisational information, structures, locations and contacts)
This will be current information only |
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Who’s who on the Council and its Committees (listed on the AGM Minutes) |
Website Hard Copy |
Free 10p per sheet + P&P |
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website Newsletter (published periodically) Hard Copy |
Free Free
10p + P&P |
|
Location of main Council office and accessibility details |
Website Hard Copy |
Free 20p + P&P |
|
Staffing structure |
n/a |
n/a |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum |
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Annual return form and report by auditor |
Notice Boards (Oct/Nov) Hard Copy |
Free 60p + P&P |
|
Finalised budget |
Parish Council meeting – Jan Hard Copy |
Free 10p + P&P |
|
Precept |
Parish Council meeting – Jan Hard Copy |
Free 10p + P&p |
|
Borrowing Approval letter |
n/a |
n/a |
|
Financial Standing Orders and Regulations (Part of the Parish Council Standing Orders) |
Hard Copy (8 Page document) |
£1.10 + P&P |
|
Grants given and received |
Hard Copy |
10p + P&P |
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List of current contracts awarded and value of contract |
Website (Relevant Minutes) Hard Copy |
Free 10p + P&P |
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Members’ allowances and expenses |
n/a |
n/a |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
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Parish Plan (current and previous year as a minimum) |
Website Hard Copy |
Free Free + P&P |
|
Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Website Copy delivered to each house |
Free Free |
|
Quality status |
Website (Relevant Minutes) |
Free |
|
Local charters drawn up in accordance with DCLG guidelines |
n/a |
n/a |
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Class 4 – How we make decisions (Decision making processes and records of decisions)
Current and previous council year as a minimum
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website Hard Copy |
Free 10p + P&P |
|
Agendas of meetings (as above) |
Website Notice Boards Hard Copy (Full or Abbreviated available) |
Free Free 10p per sheet + P&P |
|
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website Hard Copy |
Free 10p per sheet + P&P |
|
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Hard Copy |
10p per sheet + P&P |
|
Responses to consultation papers |
Hard Copy |
10p per sheet + P&P |
|
Responses to planning applications |
MDDC Website Hard Copy |
Free 10p per sheet + P&P |
|
Bye-laws |
n/a |
n/a |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference – n/a Delegated authority in respect of officers – n/a Code of Conduct Policy statements – n/a
|
Hard Copy/website unless n/a
Please note that these documents are lengthy |
10p per sheet + P&P |
|
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services – n/a Equality and diversity policy – n/a Health and safety policy – n/a Recruitment policies (including current vacancies) - n/a Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
|
Hard copy
|
10p per sheet + P&P |
|
Information security policy |
n/a |
n/a |
|
Records management policies (records retention, destruction and archive) |
n/a |
n/a |
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Data protection policies |
n/a |
n/a |
|
Schedule of charges for the publication of information) |
Listed below |
10p + P&P |
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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(hard copy or website; some information may only be available by inspection) |
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
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Assets Register |
Hard Copy |
10p + P&P |
|
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
n/a |
n/a |
|
Register of members’ interests |
Hard Copy/MDDC website |
60p + P&P |
|
Register of gifts and hospitality |
Hard Copy |
10p + P&P |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection) |
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Allotments |
Contact Clerk |
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Burial grounds and closed churchyards |
Contact Church |
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Community centres and village halls |
Contact Village Hall |
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Parks, playing fields and recreational facilities |
Contact Rec Club |
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Seating, litter bins, clocks, memorials and lighting |
Location Info only |
Free |
|
Bus shelters |
Location info only |
Free |
|
Markets |
Contact Village Hall |
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Public conveniences |
n/a |
n/a |
|
Agency agreements |
n/a |
n/a |
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Allotments |
£10 per annum |
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Additional Information
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None to date |
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Any information that is not listed above can still be requested |
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Contact details:
Jane Hole Website: https://parish.middevon.gov.uk/newtonstcyres
Clerk to Newton St Cyres Parish Council
The Cellar, Pump Street
Newton St Cyres
EX5 5BY
E-mail: Parishclerk@newtonstcyes-pc.gov.uk
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
|---|---|---|
|
Disbursement cost |
Photocopying @ 10p per sheet (black & white) |
Actual cost * |
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Photocopying @ 20p per sheet (colour) |
Actual cost |
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Postage |
Actual cost of Royal Mail standard 2nd class |
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Statutory Fee |
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In accordance with the relevant legislation (quote the actual statute) |
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Other |
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* the actual cost incurred by the public authority
Date of last review: May 2022
ate of next review: May 2023