Agenda for April 2018 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 5 April 2018 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 29 March 2018
Signed Jane Hole
Clerk to the Parish Council nsc_pc@outlook.com 01392 851148
Business to be Transacted
Public Participation
- Police Report
- Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/04/18 Apologies T
To receive apologies
02/04/18 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/04/18 Minutes of the last meetings held on Thursday 8 March 2018 (previously circulated)
To be agreed and signed as a true record
04/04/18 Mid Devon District Council
4.1 Planning Applications:
18/00364/FULL- Variation of Conditions 5 and 6 of Planning Permission 17/01074/FULL to allow the concurrent demolition of the existing house and construction of the boiler/bat house and to allow demolition during the period of March to September at Woodley Farm, Newton St Cyres
18/00346/LBC - for the rethatching of front elevation of roof and ridge at Mount Pleasant, Pump Street, Newton St Cyres Exeter Devon EX5 5BY
18/00513/HOUSE - Erection of two storey extension to include alterations to existing fenestration at Winscott Barton
4.2 Planning Decisions:
17/02008/ARM - Reserved matters for the siting of a building for use as a pre-school following outline approval 14/01332/MOUT at NSC Primary School – approval granted
4.3 To note MDDC’s consultation on the Sustainability Appraisal of the Local plan https://www.middevon.gov.uk/residents/planning-policy/local-plan-review/
4.4 To consider projects that can be nominated for S106 contributions
4.5 To note the pollution monitor results for February - 38.67 ug/m3. An annual mean (Bias adjusted) under 40 µg/m3 is acceptable
4.6 Report from Cllr P Hare- Scott
05/04/18 Finance
5.1 To approve signatures for this month’s cheques
5.2 Parish Council Receipts Current Account: None
5.3 Parish Council Payment Current Account
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.3.1 |
Ian Salter |
Cleaning of bus shelters |
32.00 |
|
5.3.2 |
J Hole |
Salary and expenses |
308.75 |
|
|
|
|
£340.75 |
5.4 Balances (after above transactions):
5 .4.1 Parish Council Current Account balance: £12,962.19
5.4.2 Footpath Account: £407.29
5.4.3 Car Park resurfacing fund balance: £1,500.19
5.5 Financial Statement and Budget Monitor and unaudited accounts for 2017/18
5.6 To consider DAAT night landing site lighting maintenance for switching units only at an annual cost of £79.95 plus VAT fixed for 2 years
5.7 To consider quote for maintenance of Half Moon Bus shelter - £85.00 and 4 x seats - £320.00
5.8 To consider request for a salt bin for Creedy View/New Estate. Residents are willing to raise some money if the council could contribute. Cost approx. £150.00 plus VAT
06/04/18 Matters raised by the Chair
6.1 To consider giving the new churchyard to the church for the church to administer. The Land Registry deed would require amendment
6.2 Update on proposed new school path and to discuss planning application required. To note that an application for S106 contribution has been made.
6.3 Official opening of new school - update from Headteacher
6.4 To note the minutes from DALC’s County Committee
07/04/18 Councillor’s Reports
7.1 Areas of Responsibility report
Allotments – to note the minutes from the allotment holders meeting and to ratify the rent as £20.00 per plot with the option to charge an extra £35.00 per plot should the need arise. To consider access required across allotments by combine, approx. 6 times per year
7.2 a) Surgery report from 11 March – Nextdoor and the problem of misinformation
b) To allocate Councillors for the remaining 2018 surgeries including Revels
08/04/18 Clerk’s Report
8.1 The Clerk has been asked to act as internal auditor for Feniton PC. To agree if the PC is willing to invoice Feniton PC for this work so the Clerk can be paid through payroll
09/04/18 Parish Council
9.1 To consider issues relating to parking in the bus stop at Half Moon – update on meeting
9.2 Arrangements for Annual Parish Meeting and Volunteer of the Year presentation – Thursday 3 May 2018
10/04/18 Devon County Council
10.1 Outstanding Highways issues (see attached)
10.2 New DCC issues - accumulating mud on road immediately east of Wykes Cross, causing regular flooding, and a danger to road users. Also causes a constant stream alongside road towards station which further undermines that road surface
10.3 i) Update on new school crossing point on A377 and warning signs – school to report ii) Update on request to DCC for sight of report/risk assessment stating why a zebra/pelican crossing is not possible – response below
10.4 Report from Cllr M Squires to include response to items raised under Minute 9.3/03/18 – street light on Church Lane and extension of reflective posts on School Hill
11/04/18 Miscellaneous Correspondence
Request for donation for Victim Support Charity
Mayflower event 2020
12/04/18 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/04/18 Date of next meeting: Thursday 3 May 2018 Annual Parish Meeting 7pm followed by Annual Parish Council Meeting in the Clubroom, Parish Hall, 7.30pm
End of Formal Business - Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Agenda Item 10.1
Outstanding Highways Issues
- Drainage in Sand Down Lane – waiting for heavy rain to test train
- Concrete blocks by Langford Road – request sent to Highways to clean
- Retaining wall at Shuttern Brook – with Steve Densham to action
Outstanding District Councillor Actions
Nil
Agenda Item 10.3
Extract from e-mail sent in 2016
During the initial investigation work to increase the width of the pedestrian refuge consideration was given to the feasibility of providing a controlled crossing, and while nothing is beyond the realms of possibility there are a number of obstacles in place that make delivery of such a scheme very difficult.
The pedestrian demand will ultimately be in the vicinity of the current pedestrian refuge, where there is access to off road parking that would need to be maintained. There are also two bus bays located to the east of the current crossing point together with several junctions. Within the design criteria for a controlled crossing we would need to remove the current bus lay by arrangements and look at alternative options. This would entail a significant amount of civil engineering.
It would be very difficult to put a price on the civil engineering work required but we would expect a stand-alone Puffin crossing to be in the region of £40,000-50,000. The additional work to remove the pedestrian refuge, remove the existing lay byes and create alternative arrangements would, I imagine, cost in excess of £100,000, but the only way of knowing would be to engage with an engineer to draw up a scheme.