Agenda for June 2018 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 7 June 2018 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 1 June 2018
Signed Jane Hole
Clerk to the Parish Council nsc_pc@outlook.com 01392 851148
Business to be Transacted
Public Participation
- Police Report
- Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
At this meeting Officers from DCC and MDDC will be in attendance to provide:
- a) An initial update from MDDC/DCC regarding a potential Village Centre Crossing
- b) An initial update regarding moving the 20mph School Warning signs
- c) An initial update from MDDC and DCC regarding the old school site.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/06/18 Apologies
To receive apologies
02/06/18 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/06/18 Minutes of the last meetings held on Thursday 3 May 2018 (previously circulated)
To be agreed and signed as a true record
04/06/18 Mid Devon District Council
4.1 Planning Applications:
18/00702/HOUSE - Erection of two-storey and single-storey extensions at 2 Meadowlands
18/00724/TPO - Works to TPO Trees Application to fell one Beech tree protected by Tree Preservation Order No. 93/00002/TPO at Garden House, Newton St Cyres, EX5 5BU
4.2 Planning Decisions:
18/00450/HOUSE - Erection of an artist's studio at Ash View Cottage – grant permission
18/00513/HOUSE - Erection of two storey extension to include alterations to existing fenestration at Winscott Barton – grant permission
18/00346/LBC - rethatching front elevation/roof/ridge at Mount Pleasant - grant permission
4.3 Report from Cllr P Hare- Scott
05/06/18 Finance
5.1 To approve signatures for this month’s cheques
5.2 Parish Council Receipts Current Account: £100.00 from Feniton PC re Clerk’s audit
£ 20.00 allotment rent
5.3 Parish Council Payment Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.3.1 |
DALC |
GDPR Training course for Clerk |
48.00* |
|
5.3.2 |
A J Carpenter |
Benches, bus shelter, sheds and noticeboards |
760.00 |
|
5.3.3 |
NSC PCC |
Surgery |
24.00 |
|
5.3.4 |
Arboretum |
Surgery |
8.00 |
|
5.3.5 |
NSC Parish Hall |
Surgery |
4.00 |
|
5.3.6 |
Twinning |
Surgery |
4.00 |
|
5.3.7 |
Garden Club |
Surgery |
4.00 |
|
5.3.8 |
Simon Saunders |
Grass Cutting |
240.00 |
|
5.3.9 |
Parish Magazine |
Printing of Annual directory |
123.00 |
|
5.3.10 |
Thorverton PC |
Installation of depth markers |
64.00 |
|
5.3.11 |
J Hole |
Salary and expenses incl £100 re Feniton audit |
423.85 |
|
|
|
|
£1,702.85 |
* £20 to be reimbursed by Shobrooke Parish Council
5.4 Balances (after above transactions):
5.4.1 Parish Council Current Account balance: £13,849.72
5.4.2 Footpath Account: £407.29
5.4.3 Car Park resurfacing fund balance: £3,000.38
5.5 Financial Statement and Budget Monitor
5.6 Quarterly bank reconciliation (available at the meeting for signature)
5.7 To consider adopting the NALC Financial Regulations – circulated separately
5.8 Update on possible provision of a salt bin at Creedy View/New Estate.
5.9 To consider quote for strimming existing school path – quote requested
06/06/18 Matters raised by the Chair
6.1 To note that the new graveyard will require planning permission. To consider quote for strimming new graveyard - £160.00
6.2 Update on proposed new school path and to note CEF grant application sent
6.3 To agree date for Annual meeting of PC in May 2019 – suggested 9 May due to elections being held on 2 May
07/06/18 Councillor’s Reports
7.1 Areas of Responsibility report
Allotments – to agree action re clearing/maintenance of unused allotments
Litter pickers – to note the minutes from the meeting – circulated separately
Risk Assessment – to consider moving the annual risk assessments to March/April to allow any information to be fed into the insurance renewal in May and to comply with Financial Regulation 15.1
7.2 Surgery report from May and June – to agree content for updating display boards
08/06/18 Clerk’s Report - None
09/06/18 Parish Council
9.1 To agree GDPR: a) General Privacy notice for website – circulated separately b) Privacy notice for staff, councillors and volunteers to be sent with consent form and covering e-mail – circulated separately
9.2 To note correspondence received from Parish Hall querying the grant received this year given that the previous grant arrangement finished in 2016/17. A grant of £600 which included £200 for wi-fi was given in this financial year. To clarify how organisations should apply for grants in the future
9.3 To agree and sign amended Standing orders – circulated separately
9.4 To consider the Temporary signs on the Village Green policy – circulated separately
9.5 To note meetings held with DCC/MDDC re potential village crossing point, agree actions
9.6 To note meeting held with DCC/MDDC re moving of school flashing signs, agree any actions
9.7 To note meetings held with DCC/MDDC re disposal of old school site and agree any actions
10/06/18 Devon County Council
10.1 Outstanding Highways issues (see attached)
10.2 New DCC issues
10.3 Report from Cllr M Squires
11/06/18 Miscellaneous Correspondence - A list will be available at the meeting
12/06/18 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/06/18 Date of next meeting: Thursday 5 July 2018 in the Clubroom, Parish Hall, 7.30pm
End of Formal Business
Public Participation
Agenda Item 10.1
Outstanding Highways Issues
- Drainage in Sand Down Lane – waiting for heavy rain to test drain
- Concrete blocks by Langford Road – request sent to Highways to clean
- Retaining wall at Shuttern Brook – with Steve Densham to action
Outstanding District Councillor Actions
Nil