Agenda for December 2021

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 2 December 2021 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 26 November 2021

Signed                        Jane Hole

Clerk to the Parish Council             parishclerk@newtonstcyres-pc.gov.uk          01392 851148

 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. 

Formal Business  

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/12/21      Apologies - To receive apologies 

02/12/21      Declaration of Interest

2.1                 Register of Interests.  Councillors to update as required

2.2                 Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3                 Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

 

03/12/21      Minutes of the last meeting held on Thursday 4 November 2021 (previously circulated)                       

To be agreed and signed as a true record 

04/12/21      Mid Devon District Council

4.1                 Planning Applications:

21/01501/FULL - Demolition of existing school buildings, including adjacent detached classroom buildings and erection of 8 dwellings with garages at former Primary School Site, Newton St Cyres – Revised plans

21/01602/HOUSE - Erection of two single storey extensions and conversion of garage to habitable accommodation at Priestcombe, Newton St Cyres

4.2                 Planning Decisions: None

4.3                 To note consultation on Crediton Neighbourhood plan

4.4                 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish  to include

i) Update on New Estate bank ii)A377 Action Group meeting- notes below and iii) repairs to council housing – see below 

05/12/21      Finance

5.1                 Update on Change to Unity Bank

5.2                 Parish Council Receipts Current Account:  None

5.3                 Parish Council Payments Current Account:

Item	Payee	Purpose	Amount £
5.3.1	Ron Nethercott	Grass cutting new churchyard	135.00
5.3.2	Stephen Parker	Contribution towards electricity used by Vodafone booster	30.00
5.2.3	Greenhams	RWS equipment	TBA
5.3.3	J Hole	Reimbursement for defib pads for Rec	54.00
5.3.4	J Hole	Reimbursement for Code of Practice for RWS	12.86
5.3.4	J Hole	Salary and expenses	357.01
5.3.5	HMRC	PAYE	48.00

 

 

5.4                 To approve signatures for this month’s cheques 

5.5                 Balances (after above transactions)

5.5.1              Parish Council Current Account balance: £14,097.89

5.5.2              Footpath Account: £268.02 

5.5.3              Car Park resurfacing fund balance: £7,514.65

5.6                 Financial Statement and Budget Monitor (attached)

5.7                 Bank Reconciliation – for checking and signing by cheque signatories

5.8                 To agree budget and precept for 2022/23 – draft circulated separately plus grant applications

 

06/12/21      Matters raised by the Chair

6.1                 Update on Neighbourhood Plan

6.2                 Update on Affordable Housing grant for Community Led Affordable Housing

 

07/12/21      Councillor’s Reports            

7.1                 Areas of Responsibility reports

7.1.1              Allotments – update

7.1.2              Surgery - Report from November

7.1.3              Maintenance of rain gauge – visit scheduled for 21 December

                      

08/12/21      Clerk’s Report

8.1                 To agree Christmas card list

 

09/12/21      Parish Council

9.1                 Climate – update from Climate Officer; feedback from MDDC Climate session for Councillors; to consider paper on Village Green – circulated separately

9.2                 Road Warden Scheme – update on storage for tools and equipment

9.3                 To consider delegating authority to the Clerk to respond to planning applications that are received in December and January following email correspondence with Councillors

9.4                 To consider options for Cloud Storage

9.5                 Trains stopping at Newton St Cyres station

 

10/12/21      Devon County Council

10.1               Outstanding Highways issues (see below)

10.2               New Highway issues  

10.3               Update from Highways Conference

10.4               County Councillor, Cllr M Squires, to report on DCC business relevant to the parish

11/12/21      Miscellaneous Correspondence

Various newsletters circulated; Consultation by Devon and Somerset Fire and Rescue Service 

12/12/21      Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

13/12/21      Date of next PC meeting: Thursday 3 February 2022, 7pm in the Club Room, Parish Hall

End of Formal Business - Public Participation 

 

Agenda item 4.5

 

Subject: Continuous improvement housing repairs - message from Cllr Chris Daws 

Dear all

You will be aware that I am leading on continuous improvement and over the last six months have made some real progress in dealing with some of the more challenging areas. My attention is now turning to housing repairs, ie repairs to our own social housing stock. I would be happy to hear from any Members who are experiencing delays for their residents in respect of housing repairs that have gone beyond the date the resident was promised/told their repair would be undertaken.   However, I must point out that this must be repairs that have already been forwarded to the Housing repairs team and given a tentative date for the repair to be done.  I also need to draw to your attention that repairs that are emergency or urgent will take priority and may be the reason for delays in non-urgent work.

 

Please email me direct (cdaw@middevon.gov.uk) or give me a call if you have any issues or concerns you wish to raise which fall under the above criteria.

 Thanks Chris 

 

Agenda item 4.5

Draft Notes from A377 Action Group held on Tuesday 23 November 2021 10am via zoom

Present:           Graeme Barnell (MDDC Councillor Newbrooke Ward, Chair), Jim Enright (Chair NSC PC), Liz Brookes-Hocking (Mayor of Crediton and CTC), Margaret Squires (DCC Councillor Taw and Mid Exe and Sandford PC), Frank Letch (DCC Councillor, MDDC Councillor and CTC), Jamie Kemp (EDDC Councillor Exe Valley), Henry Gent (DCC Councillor Broadclyst), Michelle Woodgates (DCC Senior Highway Development Management Officer), Jamie Hulland (DCC Transportation Strategy & Road Safety Manager), Jane Hole (Parish Clerk NSC)

1. Apologies

There were none

 

2. Notes of the last meeting

Agreed

 

3. Crediton to Exeter Cycleway - update (Jamie Hulland)

Jamie reported that he had commissioned external consultants WSP to undertake an outline feasibility study of the route from Crediton to Exeter with a focus on the route between Crediton to Newton St Cyres.  Funding was for £20,000.00 from DCC’s revenue budget.   The work should start at the beginning of next year and hopefully some route options would be generated which could then be consulted on in the Spring.   As well as the route, the consultants would look at key design principles, proposed usage and access points.    

Jamie confirmed that the Boniface Trail Group would be consulted so that knowledge and work to date could be shared.

It was important that any cycleway eventually connected to Exeter.  The Cowley to Exeter stretch should be picked up by Exeter city as part of its infrastructure.  Links could also be made to Tiverton at some point.

It was important to establish if a route was possible. 

Any work should be linked into the local plans of MDDC and EDDC.  Previously Cowley, Crediton and Newton St Cyres had been identified as areas for development and the cycleway needed to be high on the list of infrastructure projects for developer contributions.   Jamie noted that there needed to be a route before developer contributions could be requested but he was happy to take this forward.  Also, if developer contributions are received, it is easier to then get additional grant funding.

Jamie reported that DCC had increased its spending on cycling infrastructure and there was a shift in emphasis away from roads towards walking, cycling and public transport as demonstrated in the de-carbonisation strategy which had been presented to cabinet in September. 

Action Points

• Jamie to share timescale for feasibility study when available
• Jamie to ensure that the consultants meet with representatives from the Boniface Trail
• Jamie or Steve Jarvis to attend future meetings to ensure this item is kept on the agenda.
• Ensure developer contributions can be allocated to the project (once a route is agreed)

 

4. A377- Crediton Urban Realm and Traffic Study (Liz Brookes Hocking)

The Crediton Traffic & Urban Realm Feasibility Study 2018 had been circulated.  This looked at ways to change the environment in Crediton High Street to develop a sense of place that was more focused on pedestrians and cyclists and less focused on vehicles. Changes such as increased pavement width, more planting, cycle lanes and more crossing points should encourage drivers to change their driving behaviour to fit the environment.  This should lead to a reduction in speed, better management of air quality, better traffic flow and a greatly enhanced public realm.

This type of strategy could be of interest to villages along the A377 such as Newton St Cyres and Half Moon. 

Action Points

• Liz to take the report back to Crediton Town Council to look at the next steps identified in the report
• Frank to send the document to Richard Chesterton for consideration in the Crediton masterplan, scheduled for 2022
• Jamie to share the report with Highways (Meg Booth team)
• Review at next meeting 

It was agreed to leave the rest of the agenda to the next meeting which would be end of January 2022 

  

Agenda Item 5.6

Budget Monitor

Agenda Item 5.8

Draft Budget and Precept 2022-23

Grant applications

Parish Hall and Rec Ground

 

Agenda Item 9.1

 

Agenda Item 10.1 - Outstanding Highways issues

 

• Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
• Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
• Relocate grit bin from outside old school to Tytheing Close – no update
• Salt bin for Kingfisher Close – Cllr M Squires confirmed the request had been submitted.
• Gateway to Mid Devon sign