Agenda for July 2021 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Parish Hall Main Room on Thursday 1 July 2021 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 25 June 2021

Signed                        Jane Hole

Clerk to the Parish Council        parishclerk@newtonstcyres-pc.gov.uk          01392 851148 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/07/21      Apologies - To receive apologies 

02/07/21      Declaration of Interest

2.1                 Register of Interests.  Councillors to update as required

2.2                 Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3                 Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/07/21      Minutes of the last meeting held on Thursday 3 June 2021 (previously circulated)

To be agreed and signed as a true record 

04/07/21      Mid Devon District Council

4.1                 Planning Applications:

21/00888/CAT- Notification of intention to fell 1 Lawson Cypress tree within a Conservation Area at 4 The Village Newton St Cyres Exeter Devon EX5 5BU

21/01009/LBC -  Listed Building Consent for the erection of a boundary wall at Rose Cottage, Newton St Cyres, EX5 5AA

21/01007/HOUSE - Alterations to existing driveway and erection of a boundary wall at Rose Cottage, Newton St Cyres, EX5 5AA

4.2                 Planning Decisions: None

4.3                 Update on Complaint to DCC re rejection of the TRO at Langford Road

4.4                 To note EDDC have granted permission for planning application HN3/20/1517/FULL - Construction of digestate storage lagoon at Land South of Rixenford Lane, Upton Pyne

4.5                 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish 

05/07/21      Finance

5.1                 Parish Council Receipts Current Account:

Parish Hall contribution to resurfacing Fund - £750.00;

Feniton PC Audit carried out by Clerk - £100.00; Thorverton PC Audit carried out by Clerk - 100.00

5.2                 Parish Council Payments Current Account: 

Item	Payee	Purpose	Amount £
5.2.1	NSC Parish Hall	Hall rent	26.00
5.2.2	NALC	Quality Award Registration/Accreditation fees	132.00
5.2.3	V Safety	PPE for volunteers	17.49
5.2.4	Paul Stapleton	Reimbursement for PPE	25.00
5.2.5	Parish Magazine Printing	Printing of Newsletter	160.95

 

5.2.6	Koncepta	Provision of domain name and email accounts	264.00
5.2.7	Shield Environmental Services	Testing shed roof at allotment	42.00
5.2.8	Simon Saunders	Grass cutting - Green and Churchyard	280.00
5.2.9	J Hole	Salary and expenses (inc £200.00 from audits)	469.82
5.2.10	HMRC	PAYE	77.80

5.3      To approve signatures for this month’s cheques 

5.4      Balances (after above transactions)

5.4.1   Parish Council Current Account balance: £14,846.98

5.4.2   Footpath Account: £268.02 

5.4.3   Car Park resurfacing fund balance: £7,514.33

5.5      To note there is a £315.55 balance from the DCC Covid grant which was granted for provision of PPE/IT support during the pandemic/volunteer expenses associated with pandemic – to consider use or return to DCC?

5.6      Financial Statement and Budget Monitor (attached) 

06/07/21      Matters raised by the Chair - None 

07/07/21      Councillor’s Reports            

7.1                 Areas of Responsibility reports

7.1.1            Allotment update – update on work required to tidy overgrown plots.  To consider quote for removal of asbestos in old shed (circulated separately)

7.1.2            Footpaths – to consider a request to the land owner to re-open the permissive path from Tytheing Close down to Court Barton Lane

7.1.3            Surgery -  New Coffee morning - 24 July, 11 September,13 November

7.1.4            CRP – to note Devon Resilience Forum July 9                      

08/07/21      Clerk’s Report          

8.1                 To consider course for the Clerk – Cyber Awareness course - £49.00 

09/07/21      Parish Council

9.1                 To note Quality level of the Quality Council Award has been achieved

9.2                 Climate Emergency:  To consider adopting a Climate Emergency Policy and a Planning checklist – see below.  To consider signing up to the Devon Climate Emergency Declaration at https://www.devonclimateemergency.org.uk/devon-climate-declaration

9.3                 Old School Path – to note amendments proposed by landowner that the path may be used by the general public on foot and on disability appliances only but expressly agreed that the path is not and will not become a public right of way.  To consider signing amended licence.  To consider work required to the path and possible new signs     

9.4                 Update on Community Land Trust

9.5                 Update on speeding concerns and request for NSC to be added to added to the VAS rota

9.6                 Update on Airband broadband contract

9.7                 To agree updated Parish Council Action Plan – circulated

9.8                 Road Warden Scheme – to note 3 volunteers are now trained – to agree application to Community Enhancement Fund as required for materials and to confirm way of working. 

10/07/21      Devon County Council

10.1               Outstanding Highways issues (see below)

10.2               New Highway issues – damaged railing at Sand Down Lane – reported to DCC

10.3               County Councillor, Cllr M Squires, to report on DCC business relevant to the parish

 

11/07/21      Miscellaneous Correspondence      

Various newsletters – circulated; Thank you from internal auditor; complaints re drain cover A377                                          

12/07/21      Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

13/07/21      Date of next PC meeting: Thursday 2 September 2021, 7pm in the Parish Hall        

End of Formal Business - Public Participation

 

Agenda item 5.6

Budget Monitor

Agenda Item 9.2

Carbon Policy for Newton St Cyres Parish Council - 22/06/2021

Following on from the UK government’s commitment to net zero Carbon emissions by 2050 and subsequent commitments by Devon County Council and many other  District and Parish Councils to declare a Climate Emergency; Newton St Cyres also endorses a Climate Emergency policy from 1^st July 2021.

This policy includes:

• Taking action to reduce our carbon footprint, as declaring a Climate emergency justifies a cross cutting approach to all decisions taken by the Parish Council,
• Improving our environment and biodiversity for assets directly under the Parish Council’s control and by engaging with and providing support to the community, local organisations and landowners to take similar action,
• Taking action to prepare our community for the adaptations and mitigations necessary that Climate Change will bring to our way of life through a community engagement policy and action plan,
• Providing feedback on wider council strategies on housing, transport and energy as they relate to this Parish and specific feedback on local planning applications in relation to Climate Change issues.
• Collaborating with other District and Parish councils to learn from their experiences and to attract potential funding for Parish initiatives.

 

Newton St Cyres Parish Council

Checklist for assessing planning applications in relation to Climate Change Issues

Planning application reference and details _______________________________________________

	Area	Details	Meets requirement/ Comments
1.	Conservation area? Yes/No
2.	Sources of heating?
3.	Solar panels installed?
4.	Insulation?
5.	Construction materials?
6.	Vehicle charging points?
7.	Water conservation?
8.	Includes bird friendly bricks?
9.	Does construction mean any loss of hedgerows/trees etc? Consider replacements/newly created/enhanced habitats
10.	Is this a net zero emissions build?
11.	Requirement for S106 funding?

Agreed comments on application:

 

 

Agenda Item 10.1 - Outstanding Highways issues 

• Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
• Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
• Drain cover on A377 – passed to BT as a fault – with NHM
• Relocate grit bin from outside old school to Tytheing Close – no update
• School Hill – clear grass etc back from pavement – with NHM to decide if DCC will do the work or if DCC will fund for Road Wardens to clear
• Lower pavement on the bus stop side of Tytheing Close to facilitate easier access – no update
• Salt bin for Kingfisher Close – Cllr M Squires confirmed the request had been submitted.
• Gateway to Mid Devon sign
• Broken street lights on Village Green – with Western Power to fix
•