Agenda for October 2021
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 7 October 2021 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 1 October 2021
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/10/21 Apologies
To receive apologies
02/10/21 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/10/21 Minutes of the last meeting held on Thursday 2 September 2021 (previously circulated)
To be agreed and signed as a true record
04/10/21 Mid Devon District Council
4.1 Planning Applications:
None
4.2 Planning Decisions:
21/01022/FULL - Installation of 4 antennas, 1 GPS antenna and 1 electrical meter cabinet at Church of St Cyr and St Julitta Church Lane Newton St Cyres – grant permission
21/01429/FULL - Erection of a roof over existing silage clamp at Five Elms Lane – grant permission
4.3 To note air quality consultation by MDDC – email circulated separately
4.4 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish
05/10/21 Finance
5.1 Parish Council Receipts Current Account: MDDC - 2nd instalment precept: £6,715.50; DCC maintenance grant for rain gauge: £300.00
5.2 Parish Council Payments Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.2.1 |
NSC Parish Hall |
Hire of Hall |
39.00 |
|
5.2.2 |
Ian Salter |
Bus shelter cleaning |
32.00 |
|
5.2.3 |
Asbestos Solutions SW |
Removal of asbestos shed roof at allotment |
1,692.00 |
|
5.2.4 |
Simon Saunders |
Grass cutting – Green and Churchyard |
240.00 |
|
5.2.5 |
Creative Solutions |
Signs for old school path |
106.48 |
|
5.2.6 |
J Hole |
Salary and expenses |
443.21 |
|
5.2.7 |
HMRC |
PAYE |
52.80 |
5.3 To approve signatures for this month’s cheques
5.4 Balances (after above transactions)
5.4.1 Parish Council Current Account balance: £16,682.86
5.4.2 Footpath Account: £268.02
5.4.3 Car Park resurfacing fund balance: £7,514.53
5.5 Update on changing to Unity Trust banking
5.6 Financial Statement and Budget Monitor (attached)
06/10/21 Matters raised by the Chair
6.1 To consider a Neighbourhood Plan – details circulated separately
6.2 Update on A377 Action Group meeting
6.3 Update on Affordable Housing
07/10/21 Councillor’s Reports
7.1 Areas of Responsibility reports
7.1.1 Allotments – update and to consider cost of removing dead elms and old shed
7.1.2 Surgery - report from September surgery and to agree attendance at surgery on 9 October
08/10/21 Clerk’s Report - none
09/10/21 Parish Council
9.1 Climate – update from Climate Officer
9.2 Road Warden Scheme – to note submission of grant for £3,704.00 – see below. Grant will not be considered by DCC until December. To discuss storage options for trailer (if funded by DCC)
9.3 Update on Langford Road TRO and issues
9.4 To consider grant request from NSC Football Club – see below
9.5 To note report from Building Community Resilience Meeting on 27 September – see below
10/10/21 Devon County Council
10.1 Outstanding Highways issues (see below)
10.2 New Highway issues
10.3 To confirm agreement for DCC contractors to use Village Green to store equipment etc whilst installing the pedestrian crossing as long as they restore the green afterwards
10.4 County Councillor, Cllr M Squires, to report on DCC business relevant to the parish
11/10/21 Miscellaneous Correspondence –
Various newsletters; Complaint about parking on the pavement at Half Moon – see below; email re speeding traffic
12/10/21 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/10/21 Date of next PC meeting: Thursday 4 November 2021, 7pm in the Club Room, Parish Hall
End of Formal Business - Public Participation
Agenda Item 5.6
Agenda Item 9.2
Newton St Cyres Parish Council
Road Warden Scheme - List of tools/equipment requested from Community Enhancement Fund
|
Item |
Quantity |
Cost per item (excl VAT) |
Total Cost
(excl VAT) |
|---|---|---|---|
|
24” bow saw Tubular Steel Frame |
1 |
4.60 |
4.60 |
|
Bucket trowel |
1 |
8.33 |
8.33 |
|
Saw pruning 210 mm fold away blade bulldog |
1 |
9.68 |
9.68 |
|
Shovel No2 All steel square mouth myd handle bulldog |
2 |
12.49 |
24.98 |
|
West County Shovel Open Sock Rnd Mouth 54” Hdlbdog 2309 |
2 |
19.11 |
38.22 |
|
Spade Garden Solid Socket Ash Shaft Pyd Handle Bulldog |
1 |
18.83 |
18.83 |
|
Rake Garden 12 tooth c/w 54” wooden handle spartan pro |
2 |
17.65 |
35.30 |
|
Hoe Dutch Tubular Steel 24” |
2 |
15.93 |
31.86 |
|
Shears Lopping Anvil Bulldog Loppers |
1 |
19.61 |
19.61 |
|
Secateur By-pass action 200 mm Bulldog |
2 |
7.39 |
14.78 |
|
Shears Hand/Hedge 225mm Forget Bulldog |
1 |
14.25 |
14.25 |
|
Flexi bucket Tub 40 ltrs |
2 |
4.95 |
9.90 |
|
Hand thumper |
1 |
37.50 |
37.50 |
|
Wheelbarrow Camden Classic Galv 851 pneumatic |
1 |
34.49 |
34.49 |
|
Drainage rods polyprop contractor universal 3’ x 19mm |
Set of 10 |
1.16 |
11.60 |
|
Plunger for rods |
1 |
1.07 |
1.07 |
|
Broom Pathway Bassine 24” C/w 48” handle |
2 |
5.36 |
10.72 |
|
Cones (750mm) |
8 |
5.45 |
43.60 |
|
Blue Arrows on stand |
2 |
18.69 |
37.38 |
|
Sign Road Temporary Strap Dia 7001 (564) Road Works Size:750mm |
2 |
14.59 |
29.18
|
|
Road closed sign |
2 |
14.95 |
29.90 |
|
Sign road Temporary Strap 750mm dia 517 road narrows offside |
1 |
15.03 |
15.03 |
|
Sign road Temporary Strap 750mm dia 517 road narrows nearside |
1 |
15.03 |
15.03 |
|
Barrier Guard vision 2m gate barrier anti trip feet |
4 |
24.85 |
99.40 |
|
Safety at street works and road works: a code of practice |
2 |
19.99 |
39.98 |
|
Strimmer hedge cutter battery version |
1 |
580.00 |
580.00 |
|
Strimmer head |
1 |
113.00 |
113.00 |
|
Hedge trimmer head |
1 |
150.00 |
150.00 |
|
Box trailer 6' x 4' roller shutter door in stock |
1 |
2,160.00 |
2,160.00 |
|
Trailer wheel lock |
1 |
24.99 |
24.99 |
|
Heavy duty padlocks for trailer doors |
2 |
20.83 |
41.66 |
|
|
|
|
|
|
Grand Total |
|
|
3,704.87 |
Agenda item 9.4
Dear Chairman, we are currently in the process of looking to make some ground improvements at the Recreation Ground in Newton St Cyres which includes the refurbishment of ball retention netting alongside the railway, in addition to purchasing some new goal posts and portable lighting. The cost of this work is obviously quite expensive but there are grant opportunities of up to £25,000 from the football foundation, of which we need to provide 25% partnership funding.
The total cost of the project is expected to come out at around £19,000 which means we are in the process of exploring options to help meet the partnership funding requirement of approx £4,750.
I am writing to you on behalf of Newton St Cyres FC to ask if this is something you might be able to support through any funding available via the Parish Council?
At the moment any partnership funding will be met be ourselves, the Recreation Ground Club Committee and Newtown FC who also rent the football pitches. Any further support for our share of the partnership funding would reduce the burden on our not for profit organisations.
I look forward to hearing from you and that our request is something you are able to provide some support.
(Advised that we usually agree grants in December for payment following April. Football Club is hoping to complete project this financial year)
Agenda Item 9.5
REPORT TO NEWTON ST CYRES PARISH COUNCIL – BUILDING COMMUNITY RESILIENCE MEETING 27/09/21 - Jock Campbell
The meeting was held on Zoom between 18.00 and 17.30 on the 27th of September. The meeting was chaired by Devon Communities Together (DCT) and there were 26 participants for most of the meeting.
The meeting was opened by Simon Newcombe from Mid Devon District Council who emphasised the importance of community plans covering a range of potential emergencies.
Martin Rich (DCT) then briefly introduced the purpose and structure of Community Resilience Plans and noted the four key aims of such plans:
- To reduce injury and fatality in communities
- To reduce damage to homes and community structures
- To protect the environment
- To accelerate recovery.
He noted the importance of developing comprehensive plans to ensure that all possible scenarios were at least considered and that even low likelihood events were at least thought through by the community. He emphasised the need to not only have a plan but also a team of people who are willing and able to implement it in the event of an emergency. He also stressed the need to regularly review the plan to incorporate changes in both knowledge and contacts.
Martin also discussed the emergency response hierarchy and the importance of both Devon County Resilience Board and the Local Resilience Forum as means of sharing experience, knowledge and ideas.
Louise MacAllister, Project Manager for DCT, then introduced some importance funding streams for community resilience work. Two main streams were discussed:
- Scheme 1: is mainly for parish groups developing their plans;
- Scheme 2: is for the purchase of equipment incorporated in the plan (e.g. snow shovels, communication radios), for communications to people in the parish concerning resilience issues, or for minor works such as ditch clearing where a riparian owner cannot be identified. This scheme is for a maximum of £1,500 per application.
Chris Khan from the Environment Agency (EA) then discussed flood preparations. He noted that flooding is the most widespread emergency in the UK and that this is increasing due to climate change. This results in more frequent and more intense downpours, and sea level rise. Sea level is predicted to rise by 1.5m in the next 100 years. Flooding of domestic properties causes, on average, £30k of damage/ household. Chris provided slides of examples of past floods in Devon most of these occurred in August not in the winter as many people believe.
Chris noted that EA work on flood planning had identified 77 Rapid Response Catchments (RRC) in Devon of which 3 are in Mid-Devon, one being Newton St Cyres. A RRC is essentially one which responds rapidly to a rainfall event, has the potential for severe of flooding and has the presence of vulnerable populations. The EA has guides to assist communities to prepare and respond to such events.
Chris also briefly outlined the responsibilities of riparian landowners for water courses.
Liz Taylor from the EA then discussed the three stages of a flood:
She also discussed the support that the EA can provide in terms of training and plan testing.
She outlined the EA’s Whole Catchment Approach to flooding and noted that this operates at three levels: At 1) the household, 2) the community, and 3) the catchment.
Liz recommended watching a video entitled High Water Common Ground https://vimeo.com/267108220 which covers a range of different flood control mechanisms.
Martin Rich then opened the meeting for questions. Some key points arising from this were:
- How do we share information about plans without giving away secure information re vulnerable groups and essential response equipment? It was suggested that redacted copies of the plan could be used.
- Should we keep plans very simple to focus on the most likely events? Better to cover most events in the plan, even unlikely ones, as the process of thinking through such emergencies is a learning process.
- How do we deal with medical emergencies? The Red Cross can help with providing guidance on this. Martin also discussed the possibility of a future meeting where all the emergency services could provide first responder guidance.
In summary: Overall, a brief and useful meeting which helped to update thinking and ideas.
Agenda Item 10.1 - Outstanding Highways issues
- Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
- Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
- Relocate grit bin from outside old school to Tytheing Close – no update
- Salt bin for Kingfisher Close – Cllr M Squires confirmed the request had been submitted.
- Gateway to Mid Devon sign
- Broken street lights on Village Green – with Western Power to fix - road closure required
Agenda item 11
When are you as a parish council going to put safety of pedestrians over vehicles lazy parking? I used the footpath in Half Moon with my two young children on Saturday and Sunday last weekend and had to walk them both IN THE ROAD to get past vehicles. One car parked wholly on the footpath. This is really dangerous.
Surely as a safety matter you can report to the LA?
The police won’t deal with it (only after someone has been run over will they deal with it). This is an absolute disgrace