Agenda for December 2022 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 1 December 2022 at 7.00pm. 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this 25 November 2022

Signed                        Jane Hole

Clerk to the Parish Council            parishclerk@newtonstcyres-pc.gov.uk          01392 851148

 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/12/22      Apologies - To receive apologies

 

02/12/22      Declaration of Interest

2.1                 Register of Interests.  Councillors to update as required

2.2                 Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3                 Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

 

03/12/22      Minutes of the last meeting held on Thursday 3 November 2022 (previously circulated)

To be agreed and signed as a true record

 

04/12/22      Mid Devon District Council

4.1                 Planning Applications:

22/02068/FULL - Change of use from agriculture to equestrian and construction of riding arena  at  Land at NGR 290248 97597 Langford Road, Langford

4.2                 Planning Decisions:

None          

4.3                 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the parish

 

05/12/22      Finance

5.1                 Parish Council Receipts Current Account: MDDC Precept 2^nd instalment £6,715.50

5.2                 Parish Council Payments Current Account:

Item	Payee	Purpose	Amount £
5.2.1	V Safety	Hi-viz jackets for volunteers	43.04
5.2.2	Tool Station	Tool for RWS	44.98
5.2.3	J Hole	Reimbursement for reflective strips for RWS	30.92
5.2.4	J Hole	Salary and expenses (includes backdated pay increase)	544.50
5.2.5	HMRC	PAYE	95.60

 

5.3                 To approve signatures for this month’s payments – online

5.4                 Balances (after above transactions)

5.4.1              Parish Council Current Account balance: £18,811.96

5.4.2              Footpath Account: £268.02

5.4.3              Car Park resurfacing fund balance: £9,018.48                

5.4.5              NHP: £9,886.00 

5.5                 Financial Statement and Budget Monitor (attached)

5.6                 To consider Vehicle Activated signs to address speeding issues in parish

5.7                 To agree purchase of first aid kit for RW – approx. £40.00

5.8                 To agree budget and precept for 2023-2024 – circulated separately

 

06/12/22      Matters raised by the Chair

6.1                 None

 

07/12/22      Councillor’s Reports            

7.1                 Areas of Responsibility reports

7.1.1              Allotments – to discuss entrance works

7.1.2              Surgery - Report from November surgery

7.1.3              CRG  – to agree update of CR Plan. To note minutes from CRG Co-ordinators meeting (see below) and to consider organisation of volunteers

7.1.4              Raddon Hills – notes from last meeting - see below

7.1.5              A377 Action Group – note from last meeting - see below

 

08/12/22      Clerk’s Report

8.1                 To agree Christmas card list

                      

09/12/22      Parish Council

9.1                 Climate – Report from Climate Officer – see below

9.2                 Neighbourhood Plan – update from Steering Group members (Cllr R Cashmore and Cllr G Quicke)

9.3                 Road Warden Scheme – update

9.4                 To consider election material - circulated

9.5                 To consider the offer of a free landmark tree of 2m height to be planted in a public space (oak, field maple, silver birch, crab apple, cherry, whitebeam, rowan, small leaved lime) 

10/12/22      Devon County Council

10.1               Outstanding Highways issues (see below)

10.2               New Highway issues  

10.3               County Councillor, Cllr M Squires, to report on DCC business relevant to the parish, including any report from SCARF

 

11/12/22      Miscellaneous Correspondence

Various newsletters/correspondence circulated. 

 

12/12/22      Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

 

13/12/22      Date of next PC meeting: Thursday 2 February 2023, 7pm in the Club Room, Parish Hall

 

End of Formal Business - Public Participation

 

Agenda Item 5.5

Budget Monitor

  

Agenda Item 5.8

Draft budget and precept

 

Agenda Item 7.1.1 - Allotments 

I have spoken to Nick and his colleagues regarding the  need to lay hardcore down,  We have agreed the best solution is probably as follows:-

1. to use volunteers and a digger to level and grade the entrance to that of the highway
2. Dig a short drainage ditch down the inside the allotment hedge downhill from the entrance to drain any possible excess rain water.
3. dispose of excess soil in the allotments (check with allotment holders as to best use).
4. Level and compact entrance
5. lay down semi permeable membrane (only light traffic expected)
6. cover with 803 type hardcore or equivalent
7. tamper down

 

 

CRG Meeting notes

Agenda Item 7.1.4

Notes from Raddon Hills

Agenda Item 7.1.5

Notes from A377 Action Group

Agenda Item 9.1

Report for Newton St Cyres Parish Council Dec 2022 – Sue Rowell Climate Officer

Newton Environment Group

• A community allotment work day will be held on 4th Dec at 12-3pm, all welcome
• A hedge-laying workshop is to be held on 14th Jan, working on a hedge adjacent to the allotment
• A large number of Spring bulbs have been planted on the Village Green, in front of the School and Arboretum
• Graeme and I have met with the MDDC Tree Officer who is taking forward suggestions for TPO’s on a number of trees in the parish
• MDDC have been supportive of developing a small orchard in Court Orchard after very positive views from a consultation with residents there. This project will be progressing.

River Creedy Catchment project

The initial meeting has been held and some sources of funding pledged, particularly from Natural England under the Species Recovery Scheme for the White Clawed Crayfish, to allow the project to be set up.

The Parish Hall

A small group has been working on a set of priorities and Invitation to Tender to investigate energy efficiency and energy generation ideas for the Parish Hall. This will be progressed subject to agreement from the Hall committee.

Devon Local Nature Recovery Strategy

I attended a presentation on this which is a requirement of the Environment Act 2021 and is being developed by Devon Local Nature Partnership. Local Authorities are required to have regard to this strategy, particularly when considering Biodiversity Net Gain, as part of planning applications. An example was given where Plymouth City Council have already identified sites which would benefit from specific funding arising from BNG.

Local Woodlands

A meeting has been held with Environment Agency, Forestry England, Quicke estate and G. Barnell  to discuss the possible options for enhanced Flood mitigation measures in the headlands of the Shuttern Brook. Any works will need approval by Devon CC as the Lead Flood Authority as this is not a main river. The EA will liaise with DCC to consider measures which might be relevant and how they might be delivered.

  

Agenda Item 10.1 - Outstanding Highways issues

• Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHO to action
• Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
• New grit bin for Kingfisher Close – grant requested. Chased October 2022