Agenda for February 2022 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 3 February 2022 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 28 January 2022
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/02/22 Apologies - To receive apologies
02/02/22 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/02/22 Minutes of the last meeting held on Thursday 2 December 2021 (previously circulated)
To be agreed and signed as a true record
04/02/22 Mid Devon District Council
4.1 Planning Applications:
21/02333/FULL- Erection of replacement ball stop netting on north side of football pitch at Newton St Cyres Recreation Ground – no comment already submitted
21/02565/HOUSE - Erection of garage, workshop and agricultural vehicle/equipment store at Hill Farm Newton St Cyres
21/02297/HOUSE- Conversion of garage to additional living accommodation with extension over and replacement of rear dormer with dormer to front of property at Weirholme, EX5 5AB
Consultation as a neighbouring parish - 22/00063/MARM - Reserved matter for the erection of 257 dwellings and up to 5 Gypsy and Traveller pitches; associated works in connection with 8.6ha of land to facilitate future Crediton Rugby Club and up to 1.1ha of land for future primary school; details of landscaping, public open space and other associated infrastructure and engineering operations and access and highway work following outline approval 17/00348/MOUT at Creedy Bridge, Crediton
4.2 Planning Decisions:
21/01983/HOUSE - Installation of 14 photovoltaic panels to stable roof Location: East Holme Farm Newton St Cyres Exeter EX5 5BS – grant permission
21/01942/HOUSE - Erection of extensions to form porch and office, installation of roof mounted solar panels and formation of store over garage at 14 Kingfisher Close, Newton St Cyres, EX5 5DH – grant permission
4.3 To note MDDC Parish Review – details circulated separately
4.4 To note consultation on MDDC Local Plan – see below
4.5 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the parish
05/02/22 Finance
5.1 Update on Change to Unity Bank – to note banking fees need to be added to budget
5.2 Parish Council Receipts Current Account: DCC Community Enhancement Fund - £1,000.00
5.3 Parish Council Payments Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.2.1 |
Greenhams |
RWS equipment (already paid) |
555.60 |
|
5.2.2 |
Greenhams |
RWS equipment |
28.48 |
|
5.2.3 |
Unity Bank |
Bank charges (already deducted) |
18.00 |
|
5.2.4 |
Simon Saunders |
Grass cutting parish |
120.00 |
|
5.2.5 |
Simon Saunders |
Grass cutting churchyard |
80.00 |
|
5.2.6 |
NSC Parish Hall |
Room expenses and electricity (£40) |
79.00 |
|
5.3.7 |
J Hole |
Reimbursement for Code of Practice for RWS |
9.99 |
|
5.3.8 |
J Hole |
Salary and expenses (Jan and Feb) |
805.65 |
|
5.3.9 |
HMRC |
PAYE (cheque payment) |
4.80 |
5.4 To approve signatures for this month’s payments – online and one cheque
5.5 Balances (after above transactions)
5.5.1 Parish Council Current Account balance: £13,871.44
5.5.2 Footpath Account: £268.02
5.5.3 Car Park resurfacing fund balance: £7,514.78
5.6 Financial Statement and Budget Monitor (attached)
5.7 To consider request from Citizens advice for donation – details circulated separately
06/02/22 Matters raised by the Chair
6.1 Update on Housing Needs Survey
6.2 Update on Neighbourhood Plan
07/02/22 Councillor’s Reports
7.1 Areas of Responsibility reports
7.1.1 Allotments – to discuss Allotment Association benefits – email circulated separately
7.1.2 Surgery - Report from January surgery and to allocate Cllrs for 2022 – see dates below
7.1.3 CRG – Notes from Co-ordinators meeting for information – circulated separately
7.1.4 Report from Raddon Hills Meeting
7.1.5 Report from A377 Action Group
08/02/22 Clerk’s Report - none
09/02/22 Parish Council
9.1 Climate – update from Climate Officer and to consider request for £100.00 support towards Community Climate conversation – see below
9.2 Road Warden Scheme – to note temporary shed storage has been found until April. To agree purchase of trailer for approximately £2,000.00 and to consider storage options for trailer.
9.3 To consider options for Cloud Storage
9.4 To note correspondence from AirBand – see below
9.5 To agree change of date for June Parish Council meeting as Thursday 2 June is a Bank Holiday
9.6 To consider any plans for Queens Platinum Jubilee
9.7 To consider taking out a zoom subscription at £119.90 yearly or £11.99 monthly
9.8 To consider a defibrillator for NSC School
10/02/22 Devon County Council
10.1 Outstanding Highways issues (see below)
10.2 New Highway issues
10.3 County Councillor, Cllr M Squires, to report on DCC business relevant to the parish
11/02/22 Miscellaneous Correspondence
Various newsletters/correspondence circulated
12/02/22 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/02/22 Date of next PC meeting: Thursday 3 March 2022, 7pm in the Club Room, Parish Hall
End of Formal Business - Public Participation
Agenda Item 4.4
NEW MID DEVON LOCAL PLAN-ISSUES CONSULTATION
Work has started on a new Local Plan for Mid Devon which is being called ‘Plan Mid Devon’. This will include a vision and strategy for how the district will be planned, policies that will guide development, the use of land and buildings and a map that will show where development can take place and what parts of the district will be protected.
A public consultation has now started on an Issues Paper. We are asking the public to help us Plan Mid Devon by telling us what issues they think are most relevant and important to them and their community, and which should be given the greatest priority in Mid Devon for the period to 2043. Comments are invited on the Plan Mid Devon Issues Paper, its associated Sustainability Appraisal and Equality Impact Assessment Scoping Reports.
The consultation runs from 31st January – 28th March 2022. This is the first opportunity for the public to find out more about this new Local Plan and help us prepare it. The consultation documents and further information will be published on our website Plan Mid Devon - MIDDEVON.GOV.UK when the consultation starts.
Printed copies of the consultation documents will also be available to view at our Council Offices in Tiverton (Phoenix House, Phoenix Lane EX16 6PP) or at libraries within Mid Devon during opening hours.
We will be holding two online events during the consultation specifically for Parish and Town Councils. Both events will provide the same introductory material, but provide two separate opportunities for Parish and Town Councils to join us at a time that works best for them. These will be held via Zoom and we will email all Parish and Town Councils the joining instructions:
Date Time
Thursday 3rd February 5.00 – 6.00pm
Tuesday 8th February 5.00 – 6.00pm
We are also holding a series of online events during the consultation for the public which are as follows. These will be held via Zoom and joining instructions will be published on our website Plan Mid Devon - MIDDEVON.GOV.UK:
Date/Time
Monday 7th February 3.30 – 4.30pm
Introduction to Plan Mid Devon + Question and Answers
Thursday 10th February 6.00 – 7.00pm
Climate Change and Plan Mid Devon + Question and Answers
Monday 14th February 10.30 – 11.30am
Introduction to Plan Mid Devon + Question and Answers1
Wednesday 16th February 6.00 – 7.00pm
Housing and Plan Mid Devon + Question and Answers@
With the announcement of the lifting of National ‘Plan B’ Covid-19 restrictions, it is our intention to organise public drop in events in Tiverton, Cullompton and Crediton.
More information about this will be published on our website once this has been confirmed.
Comments on the Issues Paper and its supporting documents must be sent to Mid Devon Council by 28th March 2022. We are encouraging the public to do this by completing the online survey where they can let us know how they think we should plan the future of Mid Devon. We welcome responses to those questions they wish to answer. Alternatively responses to the consultation documents can be made by email or post.
By email: planmiddevon@middevon.gov.uk. If you have any questions about this consultation please contact the Forward Planning Team at planmiddevon@middevon.gov.uk or on 07815 803758/ 07967179669
Agenda item 5.6
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Agenda Item 7.1.2
Dates for Surgeries
8th Jan Church
12th Feb Arboretum
12th Mar Church
9th Apr Twinning Group
14th May Church
11th Jun Hall Committee
9th Jul Church
No booking for August as yet
10th Sep Church
No booking for October as yet
12th Nov Church
26th Nov Gardening Club
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Agenda Item 9.1
Dear Parish Council
Following on from COP 26 and the Citizens’ Assemblies held by Devon County Council and, more recently, Crediton Town Council it is proposed to hold a similar event in the Parish Hall in April 2022 for Newton St Cyres parishioners. This will be a Community Conversation to focus in on what Climate issues we feel are most urgent and important for our community and to develop action plans to take ideas forward. As at other events there will be expert speakers to provide insights and direction for us. The event will be organised by the Newton Environment and Wellbeing group and they are seeking to involve the local school and Netherexe Church group.
As your Climate Champion I would like to invite the Parish Council to support this event by providing a small amount of funding for the hire of the hall for the morning, publicity for the event and provision of refreshments (£100). This would be in line with our agreed Carbon Policy item:
Improving our environment and biodiversity for assets directly under the Parish Council’s control and by engaging with and providing support to the community, local organisations and landowners to take similar action,
I feel it is important for the PC to be seen to actively support this initiative and would be in keeping with many other PC’s in Devon taking similar actions.
Yours sincerely
NSC PC Climate Champion
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Agenda Item 9.4
Dear Town/Parish Council,
I would just like to formally introduce myself as the Airband Community Liaison Executive for your area.
In December 2020, CDS (Connecting Devon and Somerset), with support from the Government, signed contracts with Airband to deliver full fibre broadband to 40,154 homes and businesses in earmarked areas of Devon and Somerset which requires the construction of an estimated 2,419 miles of fibre network. Delivery will be in phases between 2021 and 2024.
My role is to purely liaise with the Parish Council and parishioners alike, to ensure we provide a continual communication flow from start to finish of the fibre broadband project within your area. You also have a direct point of contact should you have any questions or issues arise throughout this period and beyond.
Please feel free to contact me at any time or to arrange for me to visit and address any questions or concerns you have.
If your parishioners have not done so already, I would recommend that they register their interest in fibre broadband on our website www.airband.co.uk.
May I wish you a very pleasant day ahead.
Kind Regards
Sarah Beverley
Community Liaison Executive
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Agenda Item 10.1 - Outstanding Highways issues
- Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
- Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
- Salt bin for Kingfisher Close – Cllr M Squires confirmed the request had been submitted.
- Gateway to Mid Devon sign
- Broken bollards by bus stop at Tytheing Close – reported to DCC
- Request for a hash sign on the A377 by Station Road