Agenda for June 202 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 9 June 2022 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 2 June 2022
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/06/22 Apologies - To receive apologies
02/06/22 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/06/22 Minutes of the last meeting held on Thursday 5 May 2022 (previously circulated)
To be agreed and signed as a true record
04/06/22 Mid Devon District Council
4.1 Planning Applications:
22/00853/HOUSE - Erection single storey extension at Magnolia Cottage, Newton St Cyres
22/00784/HOUSE - Replacement of flat roofs with pitched roofs and erection of front and rear single storey extensions at Compass House, Newton St Cyres
22/00991/HOUSE and 22/00994/LBC - Erection of two storey extension and installation of replacement foul drainage system at East Wing Cottage, Hayne Farm, Newton St Cyres including LBC –
4.2 Planning Decisions
22/00602/HOUSE - Erection of summer house at 2 The Village, Newton St Cyres – grant permission
22/00622/HOUSE - Relocation of entrance with open covered porch and replacement of existing windows and doors at Holme Court, Newton St Cyres – grant permission
4.3 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the parish – homes for Ukraine presentation - see below
05/06/22 Finance
5.1 Update on logins to Unity Bank
5.2 Parish Council Receipts Current Account: Audits carried out by Clerk- Feniton PC £120.00 and Bradninch Town Council - £200.00
5.3 Parish Council Payments Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.3.1 |
Anthony Carpenter |
Maintenance of Resilience Sheds |
210.00 |
|
5.3.2 |
Nick Gillon |
Mileage for RWS (£9.90) and spray paint (£9.64) |
19.54 |
|
5.3.3 |
Simon Saunders |
Grass cutting parish - £160.00/churchyard - £85.00 |
245.00 |
|
5.3.4 |
Broadclyst PC |
Pothole repair material |
216.90 |
|
5.3.5 |
J Quicke |
Allotment field rent and Arboretum licence (3 years) |
96.00 |
|
5.3.6 |
J Hole |
Reimbursement for Chairmans allowance – auditor |
20.50 |
|
5.3.7 |
J Hole |
Salary and expenses (inc £320.00 for audits) |
602.59 |
|
5.3.8 |
HMRC |
PAYE |
108.40 |
5.4 To approve signatures for this month’s payments – online
5.5 Balances (after above transactions)
5.5.1 Parish Council Current Account balance: £12,308.24
5.5.2 Footpath Account: £268.02
5.5.3 Car Park resurfacing fund balance: £9,014.90
5.6 Financial Statement and Budget Monitor (attached)
5.7 Bank Reconciliation – Cllrs to check and sign
5.8 To consider quotes (circulated separately)
5.8.1 Bench for School Hill
5.8.2 New noticeboard at Langford
5.8.3 Varnishing bus shelter at Half Moon
06/06/22 Matters raised by the Chair
07/06/22 Councillor’s Reports
7.1 Areas of Responsibility reports
7.1.1 Allotments – report from meeting with allotment holders; interest in Community Orchard
7.1.2 Surgery - Report from May and to agree attendance for rest of year – dates below
7.1.3 Community Resilience
i) Report from Community Resilience Forum held on 23 May 2022
ii) To consider radios – report below
7.1.4 Report from A377 Action Group – see below
08/06/22 Clerk’s Report
8.1 To note Clerks holiday 23 to 30 July 2022
09/06/22 Parish Council
9.1 Climate – update from Climate Officer - see below
9.2 Neighbourhood Plan – update from Steering Group members
9.3 Road Warden Scheme – update
9.4 Update on Parish Hall car park work
10/06/22 Devon County Council
10.1 Outstanding Highways issues (see below)
10.2 New Highway issues
10.3 County Councillor, Cllr M Squires, to report on DCC business relevant to the parish
11/06/22 Miscellaneous Correspondence
Various newsletters/correspondence circulated
12/06/22 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/06/22 Date of next PC meeting: Thursday 7 July 2022, 7pm in the Club Room, Parish Hall
End of Formal Business - Public Participation
Agenda Item
7.1.2 Dates for Surgeries
11th June – Cllr L Ouldridge
9th July – Cllr R Cashmore
13th August
10th September
8th October
12th November
26th November (instead of December)
Agenda item 7.1.3
Agenda Item 7.1.4 Notes from A377 Action Group
Agenda Item 9.1 Report from Climate Officer
Agenda Item 10.1 - Outstanding Highways issues
- Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
- Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
- New grit bin for Kingfisher Close – grant requested
- Overgrown vegetation by Newton House – reported to DCC