Agenda for March 2022 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 3 March 2022 at 7.00pm. 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this 25 February 2022

Signed                        Jane Hole

Clerk to the Parish Council             parishclerk@newtonstcyres-pc.gov.uk          01392 851148 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

 

01/03/22      Apologies - To receive apologies 

02/03/22      Declaration of Interest

2.1                 Register of Interests.  Councillors to update as required

2.2                 Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3                 Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/03/22      Minutes of the last meeting held on Thursday 3 February 2022 (previously circulated)

To be agreed and signed as a true record

 

04/03/22      Mid Devon District Council

4.1                 Planning Applications: None          

4.2                 Planning Decisions: None

4.3                 Update on Plan Mid Devon – to consider comments for submission

4.4                 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the parish

 

05/03/22      Finance

5.1                 Update on logins to Unity Bank

5.2                 Parish Council Receipts Current Account: DALC - £200.00 Raddon Hills admin payment for Clerk

                       HMRC VAT refund - £799.76

5.3                 Parish Council Payments Current Account:

Item	Payee	Purpose	Amount £
5.3.1	Citizens Advice	Grant	100.00
5.4.2	Greenhams	RWS equipment	8.39
5.4.3	WF & PH Pincombe	Trailer for RWS	2,442.00
5.4.4	Simon Saunders	Grass cutting Green	80.00
5.4.5	PCC	Surgery at coffee mornings x 5	25.00
5.4.6	Arboretum	Surgery at coffee morning x 1	5.00
5.3.7	J Hole	Salary and expenses (incl Raddon Hills £200.00)	537.99
5.3.8	HMRC	PAYE (cheque payment)	41.00

5.4                 To approve signatures for this month’s payments – online and one cheque

5.5                 Balances (after above transactions)

5.5.1              Parish Council Current Account balance: £11,038.83

5.5.2              Footpath Account: £268.02  

5.5.3              Car Park resurfacing fund balance: £7,514.84

5.6                 Financial Statement and Budget Monitor (attached)

 

06/03/22      Matters raised by the Chair

6.1                 To agree arrangements for Annual Parish Meeting – Wednesday 6 April 7pm in the Parish Hall main room. Draft agenda below

 

07/03/22      Councillor’s Reports            

7.1                 Areas of Responsibility reports

7.1.1              Allotments – to discuss Allotment Association benefits – email circulated separately

7.1.2              Surgery - Report from February surgery. To agree Cllr attendance from July to December                      

08/03/22      Clerk’s Report - none           

09/03/22      Parish Council

9.1                 Climate – update from Climate Officer – See report below

9.2                 Road Warden Scheme – update

9.3                 Cloud Storage  - update

9.4                 Plans for Queens Platinum Jubilee

9.4.1              Update on event planned for 5 June at Rec Ground – notes circulated separately

9.4.2              Options to commemorate jubilee - mugs for school children/ red/white/blue seed packets – see below

9.4.3              To consider planting a tree on Friday 11 March (NACO Tree Planting Day) – see details below

9.5                 Update on funding for defibrillator for NSC School – see below

9.6                 To agree Community Volunteer of the year award

9.7                 To consider request to plant a tree – see below

 

10/03/22      Devon County Council

10.1               Outstanding Highways issues (see below)

10.2               New Highway issues  

10.3               To note invitation to request a 20mph speed zone by the School – see below

10.4               To consider the “20 is plenty” campaign – details circulated separately

10.5               County Councillor, Cllr M Squires, to report on DCC business relevant to the parish - see below

 

11/03/22      Miscellaneous Correspondence

Various newsletters/correspondence circulated

 

12/03/22      Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

 

13/03/22      Date of next PC meeting: Thursday 7 April 2022, 7pm in the Club Room, Parish Hall

Date of APM Wednesday 6 April 2022, 7pm in the Main Hall, Parish Hall

 

End of Formal Business - Public Participation 

 

Agenda Item 5.6

Budget Monitor

 

Agenda Item 6.1

Draft Agenda for Annual Parish Meeting

1. Apologies 

2. Minutes of the Annual Parish Meeting held on Thursday 11 March 2021

To be agreed and signed as a true record. 

3. Chairman’s Report 

4. Parish Council Financial Statement (unaudited) for year ending 31 March 2022 

5. Presentation from “name” on Neighbourhood planning – what it is and why Newton St Cyres should have a plan. 

6. Presentation of Community Volunteer of the year award 

7. Public Participation/Questions 

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Agenda Item 9.1

Parish Council meeting 3/3/2022 – report by Climate Change champion – Sue Rowell

1. The preparations for the Community conversation event on the Climate Emergency on 2nd April are progressing and leaflets to advertise the event are printed and will be distributed to parishioners shortly.
2. The NSC Primary school is happy for a wildflower area is to be developed adjacent to the school entrance and this will be planted after half term, hopefully with the help of some schoolchildren, and volunteers from the Newton Environment group
3. The Parish map was on show at the recent Arboretum coffee morning and generated further interest and comments from attendees. Further work to collate comments and observations in an accessible format will be needed and to identify projects to take forward.
4. The PC has signed up to receive the Devon Local Nature Partnership newsletter aimed specifically at PC’s. Their next free online event is on 29/3/2022 9.30-11.30 am – “Nature’s role in tackling Climate Change” – see devonlnp.org to register or for more details. This is very relevant to Parish Councils under their statutory obligations.
5. Mid Devon District Council have a consultation on their updates to the Local plan with the overarching theme of incorporating Climate Change issues into future ideas/plans. This consultation is open until 22/3/2022; I have already submitted my personal comments and would urge all to do so.
6. Next month I am hoping to commence work on energy saving initiatives with the Parish Hall committee as proposed by Devon Communities Together energy advisor.

 

 

Agenda item 9.4.3

NACO Tree Planting Day - Friday 11 March 2022

NACO (National Association of Civic Officers) is hoping that as many civic leaders as possible will all, on the same day, plant a tree to mark The Queen’s Platinum Jubilee.  The day chosen is Friday 11 March 2022 - the seventieth day of the year in which The Queen marks the seventieth anniversary of her accession.  It has the full support of The Queen’s Green Canopy project organisers. 

It would be great if as many civic heads as possible could take part, drawn from parishes, towns, districts, boroughs, cities and counties across the UK.  In fact, it is essential that a good number take part or this just won’t work.

What is needed at this stage is simply an indication that your Council is likely to take part.  To do this just email events@naco.uk.com with the name of your Council and saying ‘yes, we are hoping to take part / yes, we will take part’.

We will then prepare a bound book that will include (alphabetically) the names of all Councils taking part, with the name of the person planting the tree alongside the office they hold, the type of tree planted and a few words saying where it was planted.  The book will then be sent to The Queen, probably for the Platinum Jubilee weekend in June.

 

There are close to 11,000 parish, town, district, borough city and county councils in the UK.  If just half of them take part, the equivalent of a small forest will be planted on Friday 11 March.  If all of them take part, it will be close to a world record for a simultaneous tree-planting!

For all of this to happen, NACO needs your help.  Please do all you can to make it a success.

There is more information on the NACO website about

The Platinum Jubilee

 

Agenda Item 9.6

Response from DCC Education re defibrillator 

I am not aware of any DCC  programme to put defibrillators  into schools but the DfE have in partnership with the NHS, set up a national supply chain in which schools, colleges, nurseries and playgroups will be able to get funding to install a defib machine at their premises at a reduced cost.  Defibrillators for Schools (supplychain.nhs.uk)

 

Defibrillators in other community settings are managed by the ambulance service and usually paid for through charities, business or the British Heart Foundation (BHF).   I understand that these are usually in high footfall areas and need 24/7 access, which a primary school would not usually be able to provide, and so are unlikely to get funding support through this route.  It may however be worth asking the question if the school  is also used as a community venue out of school hours.

 I hope the information is useful

Best wishes, Dawn  

 

Costs from NHS Supply chain - £1,073.00 including external cabinet – details circulated separately

Cost of defibrillators (from internet search) - Approx £1,300.00 including external cabinet.

 If fitted outside the school (to ensure 24 hour access) there would be a cost for installation and the cabinet would need to be connected to schools electricity supply

 

Agenda Item 9.7 

Dear Ms Hole,

I would like to make a donation of £100 towards the planting of some trees, or a tree, within the Parish of Newton St Cyres. I was brought up in Newton St Cyres, went to the Primary School there and then on to Queen Elizabeth’s School in Crediton. My sister still lives in Newton. 

My father,   passed away in 2007 , this year he would have been 100 and I feel this is a very appropriate time to plant trees in memory of both of my parents My preference would be for native species or a specimen tree for the Arboretum ( subject of course to agreement by the Quicke Estate) or for the Churchyard,  again subject to PCC approval.

I would be pleased to discuss the matter further if the Parish Council is interested in the offer.

 

 

 Agenda Item 10.1 - Outstanding Highways issues

 

• Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
• Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
• Salt bin for Kingfisher Close – Cllr M Squires confirmed the request had been submitted.
• Gateway to Mid Devon sign
• Broken bollards by bus stop at Tytheing Close – reported to DCC
• Request for a hash sign on the A377 by Station Road

 

Agenda Item 10.3

Sent on behalf of Cllr Stuart Hughes 

Dear Members, 

As you will be aware at our Cabinet meeting on the 8^th December a resolution was agreed to allow 20mph schemes to be progressed in 22/23 for those communities that request them (Item 87, https://democracy.devon.gov.uk/ieListDocuments.aspx?CId=133&MId=4177&Ver=4 ) 

At that time it was proposed to undertake this while we awaited the outcomes of our Newton Abbot study. You may have seen our recent press release (https://www.devon.gov.uk/news/residents-reject-newton-abbot-wide-20mph-limit-but-back-lower-speeds-near-schools) but it is worth highlighting now that the residents of Newton Abbot did not support a community wide 20, nor did they support 20 as a default in residential streets. They did however support 20s outside schools and we will be working with Elected Members to develop a study around this. 

With the outcome of our Newton Abbot consultation in mind it is essential that we have a strong indication of community support when we assess requests for 20s. Therefore, we proposed to involve Town and Parish Councils in the application process and invite them to liaise with Elected Members in submitting applications. 

I am aware that a significant number of expressions of interest have already been submitted by elected Members but in order to accurately assess we want communities to identify the extent of their desired 20 mph limit, identifying community support and alignment to our assessment criteria. A web form has been set up that reflects key components of the assessment matrix shared in the report submitted to the 8^th December Cabinet. 

The next steps will be for elected Members to work with their communities to complete applications, it is important that every application is supported both by the Town or Parish Council and Elected Member prior to assessment. It is recognised that there is no Town or Parish Council representation for the Exeter area and community support will be discussed separately with those Members. An invitation will also be sent to Town and Parish Councils via our regular Town and Parish Council Bulletin. 

To allow for assessment and prioritisation for schemes to be delivered in 22/23 all submissions must be complete by 31^st March. 

Given that the Newton Abbot project will not progress for a fully community 20mph scheme it is intended that new 20s implemented through this project will form part of the study to inform future County Policy. 

 

 Agenda item 10.5