Agenda for May 2022 Meeting
Newton St Cyres Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 5 May 2022 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 28 April 2022
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/22 Election of Chairman and Vice Chairman
1.1 To accept nominations for the election of Chairman – to receive the Chairman’s declarations of acceptance of office form
1.2 To accept nominations for the election of Vice-Chairman
Public Participation - Standing orders to be suspended
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Standing Orders re-instated and back to Formal Business
02/05/22 Apologies - To receive apologies
03/04/22 Declaration of Interest
3.1 Register of Interests. Councillors to update as required
3.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
3.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
04/05/22 Minutes of the last meeting held on Thursday 7 April 2022 (previously circulated)
To be agreed and signed as a true record
05/05/22 Mid Devon District Council
5.1 Planning Applications: 22/00602/HOUSE - Erection of summer house at 2 The Village, Newton St Cyres
22/00622/HOUSE - Relocation of entrance with open covered porch and replacement of existing windows and doors at Holme Court, Newton St Cyres
22/00526/LBC - Listed Building Consent for change of pantry to shower room at 2 The Village, NSC
5.2 Planning Decisions:
21/01602/HOUSE - Erection of two single storey extensions and conversion of garage to habitable accommodation at Priestcombe – grant permission
5.3 Update on air pollution monitor on A377 – see below
5.4 To note response from MDDC re questions submitted on development at Peddlars Pool – see below
5.5 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the parish
06/05/22 Election of Officers, Representatives and allocation of responsibilities (current post holder shown)
6.1 A377 issues and safety – Cllr R Cashmore
6.2 Allotment Officer – Cllr L Ouldridge
6.3 Arboretum Management Group – Cllr D Hodge
6.4 Boniface Trail Representative – Cllr S Parker
6.5 Bus Shelters x 5 – Cllr P Taylor/Cllr D Hodge/Cllr G Scopes
6.6 Churchyard Representative – Cllr R Cashmore
6.7 Climate Emergency Officer – Sue Rowell
6.8 Community Engagement Officer – Cllr J Enright
6.9 Community Speed Watch Officer – Cllr G Scopes
6.10 Flood/Emergency Plan Integration Officer – Cllr R Cashmore
8.11 Highways and Railways Liaison Officer – Cllr C Southcott
6.12 Link with Primary School – Cllr G Quicke
6.13 Neighbourhood Litter Officer – Cllr L Ouldridge
6.14 Neighbourhood Watch Officer – Cllr D Hodge
6.15 Nextdoor Parish Representative – Cllr G Quicke
6.16 Noticeboards x 7 – Cllr G Quicke/Cllr S Parker/Cllr C Southcott/Cllr D Hodge/Cllr G Scopes/Cllr J Enright
6.17 Parish Car Park Management Group – Chair and Vice Chair
6.18 Parish Footpath Officer – Cllr S Parker
6.19 Parish Hall Representative – Cllr G Quicke
6.20 Press Officer – Cllr L Ouldridge
6.21 Raddon Hills Representative x 2 plus Footpath Warden – Cllr J Enright and Cllr R Cashmore
6.22 Recreation Ground Representative – Cllr C Southcott
6.23 Risk Assessments – Cllr G Quicke and Cllr D Hodge
6.24 Seats x 5 – Cllr S Parker
6.25 Snow Warden Co-ordinator – Cllr G Scopes
6.26 Staff & Personnel Committee – Cllr J Enright, Cllr G Quicke and Cllr P Taylor
6.27 Telephone boxes/defibrillators – Cllr S Southcott and Cllr S Parker
6.28 Training Officer – Cllr P Taylor
6.29 Village Flowers and Pump in Pump Street – Cllr S Parker
6.30 Village Green – Cllr S Parker
6.31 Website/Facebook Officer - Clerk
6.32 Neighbourhood Planning Representatives
07/05/22 To review all Policies: (all on website unless stated)
7.1 Code of conduct – To agree to adopt MDDC updated Code – available to read at: https://www.middevon.gov.uk/media/353419/approved-code-of-conduct-october-2021.pdf
7.2 Co-option Policy; Community Engagement Policy; Complaints Policy; Digital and Social Media Policy; Equal Opportunities Policy; Filming and recording of Council Meeting Policy; Financial Regulations; General Data Protections Regulations; Grant Giving Policy; Health and Safety Policy Statement; Media Communication Policy; Privacy Statement; Publications Scheme; Signs on Village Green Policy; Standing Orders; Statement of Internal Control Policy; Terms of Reference for Committees; Training Policy; Contents of Councillors’ Reference Pack; Parish Council’s Acton plan; Risk Assessments
7.3 Asset Register – circulated separately
7.4 To agree payment of Clerk’s membership of SLCC (approx. £65.00 shared cost)
7.5 To agree Travel and Subsistence Allowances (in line with HMRC recommendations - £0.45 per mile. To agree expenses can be paid to Clerk and Road Wardens
7.6 To confirm dates of Council Meetings inc APM up to December 2023 – see below
7.7 Bank Mandate and Signatures and to formally confirm the use of BACS for payments
7.8 To agree insurance – details circulated separately
08/05/22 Finance
8.1 Update on logins to Unity Bank.
8.2 Parish Council Receipts Current Account: MDDC – Precept £6,715.50 and £741.93; Allotment rent £260.00; Parish Hall – resurfacing fund £750.00
8.3 Parish Council Payments Current Account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
8.3.1 |
MDDC |
Reimbursement of payment made in error |
741.93 |
|
8.3.2 |
DALC |
Membership/Affiliation fees |
211.43 |
|
8.3.3 |
CPRE |
Annual membership (direct debit) |
36.00 |
|
8.3.4 |
ICO |
Data Protection Fees |
40.00 |
|
8.3.5 |
Reserve Account |
Car Park resurfacing fund |
1,500.00 |
|
8.3.6 |
Parish Hall |
Grant of £500.00 plus wifi - £200.00 |
700.00 |
|
8.3.7 |
Rec Ground |
Grant of £500.00 plus rent - £500.00 |
1,000.00 |
|
8.3.8 |
BHIB |
Insurance |
413.56 |
|
8.3.9 |
Andrew Broadhead |
Contribution to printing for Community Forum |
21.00 |
|
8.3.10 |
Simon Saunders |
Grass cutting parish |
80.00 |
|
8.3.11 |
Simon Saunders |
Grass cutting churchyard |
120.00 |
|
8.3.12 |
J Hole |
Reimbursement for seeds for school children |
228.15 |
|
8.3.13 |
J Hole |
Salary and expenses |
348.12 |
|
8.3.14 |
HMRC |
PAYE |
44.20 |
8.4 To approve bank authorisation for this month’s payments via BACS
8.5 Balances (after above transactions)
8.5.1 Parish Council Current Account balance: £13,565.17
8.5.2 Footpath Account: £268.02
8.5.3 Car Park resurfacing fund balance: £7,514.90
8.6 Financial Statement and Budget Monitor (attached)
8.7 Annual Return – to note completion including internal audit report – copies circulated separately
8.7.1 Annual Return - approve Part 1 Annual Governance Statement 2021/22
8.7.2 Annual Return - approve Part 2 Accounting Statements 2021/22
8.7.3 To sign Certificate of Exemption stating that during 2021/22 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000. To note dates for public inspection.
09/05/22 Matters raised by the Chair
9.1 Neighbourhood Plan to agree Terms of Reference – see below
9.2 Housing Survey carried out by Devon Community Housing Hub – circulated separately
10/05/22 Councillor’s Reports
10.1 Areas of Responsibility reports
10.1.1 Allotments – to note income (£480.00) and meeting arranged with allotment holders. Community Allotment advertised in the Newton Wonder
10.1.2 Surgery - Report from April surgery. Recycling at the Rec – with MDDC to progress
10.1.3 Press – Update on Annual Newsletter
11/05/22 Clerk’s Report - none
012/05/22 Parish Council
12.1 Climate – update from Climate Officer
12.1.1 Report on progress of wildflowers on parts of the village green
12.1.2 To discuss Water Quality Score Card for Lower Creedy
12.1.3 To note ideas from Community Forum held on 2 April – circulated separately
12.1.2 Road Warden Scheme – Email sent to CEO and Head of Highways re lack of support for scheme
12.3 Plans for Queens Platinum Jubilee
12.3.1 Update on event planned for 5 June at Rec Ground – to note insurance cover
12.3.2 Arrangements for presentation of seeds to NSC Primary School
12.4 Update on joint sealing and relining for the Parish Hall Car Park – to agree costs
13/05/22 Devon County Council
13.1 Outstanding Highways issues (see below)
13.2 New Highway issues
i) Parking on the pavement at Half Moon – see below
ii) To note that the church have informed DCC of the hole in wall by the south side of the foot bridge over the A377, just behind the Church boundary and that the Church do not intend to take any further action.
13.3 County Councillor, Cllr M Squires, to report on DCC business relevant to the parish
14/05/22 Miscellaneous Correspondence
Various newsletters/correspondence circulated
15/05/22 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
16/05/22 Date of next PC meeting: Thursday 2 June 2022, 7pm in the Club Room, Parish Hall
End of Formal Business - Public Participation
Agenda Item 5.3
Air pollution monitoring on A377 from January 2021 to December 2021
|
Jan |
Feb |
Mar |
Apr |
May |
June |
July |
Aug |
Sep |
Oct |
Nov |
Dec |
|---|---|---|---|---|---|---|---|---|---|---|---|
|
27.30 |
26.85 |
23.34 |
26.28 |
29.78 |
31.13 |
30.43 |
27.07 |
31.39 |
33.35 |
40.34 |
30.13 |
The diffusion tubes measure for Nitrogen Dioxide (NO2) pollution
The annual objective is less than 40 µg/m3 averaged over a year
Agenda Item 5.4
Response from MDDC re 22/00063/MARM - Reserved matter for the erection of 257 dwellings and up to 5 Gypsy and Traveller pitches; associated works in connection with 8.6ha of land to facilitate future Crediton Rugby Club and up to 1.1ha of land for future primary school; details of landscaping, public open space and other associated infrastructure and engineering operations and access and highway work following outline approval 17/00348/MOUT | Land at NGR 284185 101165 (Creedy Bridge) Crediton Devon
NEWTON ST CYRES PARISH COUNCIL - Newton St Cyres Parish Council have the following comments and questions with regard to the above planning application
Large new housing developments in or near Crediton brings much increased traffic using the A377 which passes through our communities. We are concerned about the extra traffic generation on a main road which is already very busy and its impact on road safety and on the quality of life in our villages.
- Has a traffic impact assessment been carried out to include the impact of this development on communities located along the A377 between Crediton and Exeter?
A Transport Assessment (TA) was submitted as part of the outline planning application. The local highway authority (DCC) had no objections to the findings of the TA or the content of the application, subject to the planning conditions and s106 legal agreement.
- Will the new development have regular and frequent bus services?
A contribution of 675k has been secured which is to be used by DCC towards improvements to the provision of a bus service in the vicinity of the development. A bus stop will be provided near to the entrance of the site with Exhibition Road.
- Has any consideration been given to improving park and ride facilities from Crediton?
This is not a matter covered by the outline permission and cannot be revisited in this application, which is only to agree the remaining reserved matters (layout, appearance, scale and landscaping).
4.Has any provision for cycling lanes and cycleway been made? Can a link to the proposed Boniface Trail be factored in?
The outline consent secured a cycle link from the site to the Pounds Hill/Stone Wall Cross Junction.
The provision of additional cycle links or contributions cannot be revisited in this application which is only to agree the reserved matters outlined above.
- How will this development fit in with other planned housing developments in and around Crediton? Is there a process for considering the impacts and infrastructure requirements of these schemes as a whole?
This is an allocated site within the adopted local plan 201-2033. The impacts of the allocation, and that of other development in the area and the rest of Mid Devon, were assessed as part the local plan process in terms of their sustainability and infrastructure requirements. The policy for this site is CRE05 which includes site specific infrastructure requirements – many of which are subject to the outline permission and s106.
Additional infrastructure requirements that are reasonably related (meeting the tests for planning conditions or s106 planning obligations) to an application site are negotiated as part of an outline planning or full planning applications. These matters cannot be re-visited at the reserved matters stage.
Policy CRE5
Pedlerspool, Exhibition Road
A site of 21 hectares at Pedlerspool, Crediton, is allocated for residential development subject to the following:
a) 200 dwellings with 28% affordable housing including at least five pitches for gypsies and travellers;
b) A serviced site of 1.1 hectares for a new primary school with early years provision and children’s centre service delivery base;
c) A suitable site for the relocation of Crediton Rugby Club;
d) A phasing strategy which ensures that sites for the sports pitches, affordable housing and gypsy and traveller pitches are delivered broadly in step with the housing development, and the school is transferred to the local education authority at a timetable agreed with Devon County Council
e) Layout, design and landscaping, including planting on the riverside that reflects the local distinctiveness and its sloping nature;
f) The protection of the setting of Creedy Historic Park and Garden and the wider area, including the upper slopes to south and west for Green Infrastructure and landscaping;
g) Facilitation of access to local bus routes via sustainable travel modes including possible extension of service;
h) Provision of suitable access arrangements from the A3072 and appropriate highway improvements along Stonewall Lane and Old Tiverton Road;
i) Improved access to the town centre for pedestrians and cyclists;
j) Protection and enhancement of trees subject to Tree Preservation Orders within and adjoining the site; and
k) An archaeological investigation and mitigation scheme.
In my last email from early March I said that I was working towards the mid April planning committee. This has now been delayed because of concerns raised by officers regarding the design of the scheme. The applicant (Bellway Homes) is currently in the process of revising their scheme. Once we have a formal resubmission we will undertake a further period of consultation with the PCs and the TC.
Principal Planning Officer | Mid Devon District Council
Agenda Item 8.6
Agenda Item 7.6 - Dates of meetings in 2023
Thursday February 2
Thursday March 2
Thursday April 6
Thursday May 11 – delayed by one week due to PC elections
Thursday June 1
Thursday July 6
Thursday September 7
Thursday October 5
Thursday November 2
Thursday December 7
Date of Annual Parish Meeting to be agreed nearer the time
Agenda item 9.1
Following the successful APM eleven parishioners have agreed to join a Steering Group to progress the NSC PC Neighbourhood Plan.
The Parish Council therefore needs to confirm:
- Approval of the Steering Group Terms of Reference, sent separately. This sets out the formation and workings of the Steering Group.
- The Steering Group is asked to submit an outline project plan including a timetable and an initial budget for the PC`s consideration as soon as possible.
- Approval for the Parish Clerk to work with the Steering Group with extra hours being paid from the Precept.
- The Parish Council retains responsibility for the Neighbourhood Plan and the Chairman of the Parish Council will be responsible for applying for a Grant to cover the majority of expenses.
- The Neighbourhood Plan will be a constant item at each PC meeting with a full update provided to the PC.
Agenda Item 10.1 - Outstanding Highways issues
- Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHM to action
- Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
- Request for 20mph along Station Road