Agenda for December 2023 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 7 December 2023 at 7.00pm

 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 1 December 2023

Signed                        Jane Hole

Clerk to the Parish Council             parishclerk@newtonstcyres-pc.gov.uk          01392 851148

 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

 

01/12/23    Apologies - To receive apologies

 

02/12/23    Declaration of Interest

                       To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda

 

03/12/23    Minutes of the last meeting held on Thursday 16 November 2023 (previously circulated)

                       To be agreed and signed as a true record

 

04/12/23    Co-option

4.1                 To consider any candidates for Co-option – 1 post is available

                       Standing orders to be suspended,  whilst candidates make a brief (five-minute) presentation on why they wish to be a parish councillor. Standing orders will be reinstated whilst councillors vote on appointment once candidates have been proposed and seconded. Successful candidate to sign declaration of office form and join the meeting

                  

05/12/23    Newton St Cyres Parish Council Issues relevant to Mid Devon District Council

5.1                 Planning Applications 

                   23/01802/CAT - Notification of intention to remove a Leylandii Hedge within the Conservation Area at Glebe House Church Lane Newton St Cyres Exeter EX5 5BN

5.2                 Planning Decisions

5.1.1            23/01541/HOUSE - Erection of two storey extension to form ancillary accommodation and linking house to outbuilding at Brownlea, Langford Road, Langford – grant permission

5.3            To note any update re formal complaint to MDDC re street lighting of Shuttern Close

5.4                 Report from District Councillors on issues relevant to the parish

 

06/12/23    Newton St Cyres Parish Council issues relevant to Devon County Council

6.1                 Report from County Councillor on issues relevant to the Parish

 

07/12/23      Finance

7.1                 To agree Payments and note Receipts: 

 

Expenditure – current account	£	Receipts – current account	£
PROW work to FP 12 and 4 (from P3 money)	140.00	Groundworks (NHP Grant)	3,594.00
Ian Salter bus shelter cleaning	32.00
Greenhams 2 x brooms for RW	57.00
J Hole - Reimbursement for locks for resilience sheds	26.67
Grass cutting new churchyard	130.00
Transfer to new Unity saving account	7,292.39
J Hole – Salary and expenses	550.40
HMRC – PAYE	94.60

 

7.2                 To approve on-line authorisation for this month’s payments.

7.3                 Balances (after above transactions)

7.3.1   Parish Council Current Account balance: £14,892.40

7.3.2   Footpath Account: £88.02 (included in Current Account balance)

7.3.3   Car Park resurfacing fund balance: £7,292.39  (To note new savings account has been opened)

7.3.4   Neighbourhood Plan grant: £3,594.00 (included in current account)

7.3.5  To sign forms to add two new signatories to Bank Accounts

7.4                 Financial Statement and Budget Monitor – see below

7.5                 Quarterly Bank statement circulated for information

7.6                 To agree budget and set precept for 2024-25 – Draft budget circulated. Review of allotment rents

 

08/12/23    Other Parish Council Matters

8.1                 To review and agree grant giving policy – copy circulated

8.2                 Environment and Climate – Cllr A Staite     

                       8.2.1 To note request for NEW to hedge lay at allotments

                       8.2.2 To consider removal of dying tree on Village Green and a replacement tree

8.3                 To consider informal meeting in January to set agenda priorities

 

9/12/23       Forward Agenda Planner/Minor Matters and Items for Future Agenda

                       To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

                       Correspondence to note:     MDDC State of the District Debate – 20 or 27 March

                                                                        Crediton Cluster meeting 11 January

                                                                        Complaint re vacant ex council house falling into disrepair

9.1                 Review of agenda planner for future meetings.  Copy circulated

                      

10/12/23    Date of next Parish Council meeting:  Thursday 1 February 2024 at 7pm in the Club Room

 

End of Formal Business

Public Participation