Agenda for July 2023 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 6 July 2023 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 30 June 2023
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/07/23 Apologies - To receive apologies
02/07/23 Declaration of Interest
2.1 To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/07/23 Minutes of the last meeting held on Thursday 1 June 2023 (previously circulated)
To be agreed and signed as a true record
04/07/23 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
4.1 Planning Applications: None
4.2 Planning Decisions: None
4.3 Update on New Estate petition for speed calming measures – Cllr L Ouldridge and D/Cllr M Binks
4.4 Update on Shuttern Close lighting of MDDC’s residents’ footpath D/Cllr M Binks
4.5 To consider request from a parishioner for additional waste bin by the Church and at Sweetham – see below
4.6 Report from District Councillors on issues relevant to the parish
05/07/23 Newton St Cyres Parish Council issues relevant to Devon County Council
5.1 To note items for HATOC meeting 27/7 – C/Cllr M Squires, Cllrs G Barnell and J Dean
5.2 To note discussion re double yellow lines at Godolphin Close – see details below
5.3 Report from County Councillor on issues relevant to the Parish
06/07/23 Finance
6.1 To agree Parish Council Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|
Simon Saunders grass cutting – parish £320/Church £240 |
560.00 |
None |
|
|
DALC training courses |
108.00 |
|
|
|
Hydro-Logic Services – Rain gauge maintenance |
711.60 |
|
|
|
Steve Parker – map for village green |
29.00 |
|
|
|
Neils Grass cutting – from footpath account |
140.00 |
|
|
|
CTA Centre RW course |
131.00 |
|
|
|
N Henderson RWS expenses |
94.59 |
|
|
|
J Hole – Salary and expenses |
383.24 |
Resurfacing Account |
|
|
HMRC – PAYE |
49.80 |
Interest at 31 May 2023 |
5.92 |
6.2 To approve signatures for this month’s payments and update on changes to bank mandate
6.3 Balances (after above transactions)
6.3.1 Parish Council Current Account balance: £11,203.01
6.3.2 Footpath Account: £268.02
6.3.3 Car Park resurfacing fund balance: £7,261.47
6.3.4 NHP: £0.00
6.4 Financial Statement and Budget Monitor – see below
6.5 To agree application to DCC Community Enhancement Fund for tarmac and to note £40 delivery charge
07/07/23 Other Parish Council Matters
7.1 Development and Planning – Cllr G Barnell
7.1.2 Upton Pyne Community Housing Scheme – Cllr P Stephenson to update on discussions
7.1.3 Update on NHP grant and to consider if to extend PC funding for the NHP
7.2 Emergency and Resilience – Cllrs G Scopes and P Stephenson
7.2.1 To note concern about overgrown vegetation in Shuttern Brook
7.2.2 Update on discussion with DCC re grit bin for Kingfisher Close
7.2.3 Defibrillator at Sweetham – is this rescue ready?
7.3 Environment and Climate – Cllr D Rowell
7.3.1 Village Green – Review of maintenance arrangements. To note approx. 30 emails in support of the village green wild flowers
7.3.2 Concern re use of weed killer on Station Road. Can CRW manage the verges?
7.3.3 To consider PC representation at NEW meetings
7.3.4 Update on proposed work to allotment entrance – see below
7.4 Footpaths, Structures and Maintenance – Cllr S Parker
7.4.1 Update on discussions with landowner re Permissive Footpaths – Cllr S Parker
7.4.2 Update on PROW footpaths
7.4.3 Request for old School path to be strimmed
7.4.4 Request for footpath from Tytheing Close to Station Road to be reinstated
7.5 Publicity and Community Engagement – Cllr J Browne
7.5.1 Update on Annual Report and to agree distribution areas for Annual Report – areas circulated
7.5.2 Community Shop – request for this project be restarted
7.6 Travel and Road Safety – Cllr J Dean
7.6.1 Bus Services response to concerns from a parishioner – Cllr G Barnell
7.6.2 Request for an update on Tytheing Road A377 crossing
7.7 To consider feedback on future of Raddon Hills Group
7.8 To agree scheme of delegation for Clerk to reply to planning applications over the summer break following email correspondence with Cllrs.
7.9 Review of training to date. To agree informal meeting in August to confirm roles and responsibilities
7.10 To note attendance at next Coffee morning surgery on 8 July – Cllr G Scopes
08/07/23 Clerks Report
8.1 No report
09/07/23 Miscellaneous Correspondence/Items raised by parishioners since the last meeting
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
10/07/23 Agenda Planner
10.1 Review of agenda planner for future meetings. Copy circulated
11/07/23 Date of next Parish Council meeting: Thursday 7 September 2023 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda item 4.5
I'm directing this request to you in order that it may be raised at the next PC meeting.
As you know I, like many people within the Parish, are owners of a dog. There appears to be sufficient bins in certain parts of the Village & yet there are two areas that appear bereft of this basic facility.
The first that springs to mind is the Arboretum that attracts many dog owners & of course families with young children. Having just attended the Arboretum AGM we can see that the bin provided near the entrance is used by many of the visitors, which is a good thing.(see photo). But this bin does rely on an Arboretum volunteer having the onerous task of emptying it, despite a sign asking visitors to use a council bin. The nearest bin is adjacent to the Village Hall, some distance away, for many visitors to the Village they would not know it exists. Perhaps a waste bin could be provided near the Church which could be for both general & dog waste? (See photo)
The other area that appears to have "missed the bin boat" is Sweetham. When you walk past the River Creedy there is a bin, but thereafter not one, whether it is general waste or Dog Poo. Contrasted with the Village which from memory has five. It would appear to me that there should be at least one bin in Sweetham, perhaps near the old Telephone box & missing/stolen Post Box.
I hope this is put near the top of the list of reasonable requests , along with the long awaited Grit Bin for KFC!
Agenda Item 5.2
ENV5935-23 – Godolphin Close, Newton St Cyres
- Following discussion it was agreed to only implement restrictions around the junction of Godolphin Close. Removing the proposals outside 4 to 6 and shortening the length extending into the road.
- Councillor Squires and Steve Tucker would consider additional restrictions adjacent to the bus stop island, to be added to the next TRO list.
Agenda Item 7.3.4
Allotment entrance
It would be possible to move the hedges back to give a better angle to view road traffic on the road. However there may be guidance on this regards to farm entrances - ask Quickes?
* Scrape back the current 'hilly' profile to flatten out to make an even entrance
* Lay down scalpings to firm up the soil and make a permanent hard entrance
* Would take about 3 days at his rate of £220 a day and he offered 1 day FOC as a volunteer
* Would need a 5 tonne digger and dumper to carry out the tasks
* May need traffic lights set up to carry out work