Agenda for June 2023 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 1 June 2023 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 26 May 2023
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/06/23 Apologies - To receive apologies
02/06/23 Declaration of Interest
2.1 To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/06/23 Minutes of the last meeting held on Thursday 18 May 2023 (previously circulated)
To be agreed and signed as a true record
04/06/23 To agree roles and responsibilities
4.1 Roles and areas of responsibility have been redrafted and a copy circulated for discussion and agreement
05/06/23 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
5.1 Planning Applications: None
5.2 Planning Decisions: None
5.3 Report from District Councillors on issues relevant to the parish – to include update on broken Parish Hall lights
06/06/23 Newton St Cyres Parish Council issues relevant to Devon County Council
6.1 Review of traffic and road safety issues
6.1.1 To review request for school signage
6.1.2 Update on request for review of A377 speed limits – see SCARF report below
6.1.3 Update on review and signage at Smallbrook – see SCARF report below
6.1.4 Update on Boniface Trail
6.2 Report from County Councillor on issues relevant to the Parish
07/06/23 Finance
7.1 To agree Parish Council Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|
Tower Mint Ltd |
485.62 |
Feniton Parish Council audit payment |
120.00 |
|
Bernaville Nurseries – hanging baskets |
53.97 |
Bradnitch Town Council audit payment |
200.00 |
|
J Hole – Salary and expenses (inc £320.00 for audits) |
663.26 |
|
|
|
HMRC – PAYE |
113.80 |
|
|
7.2 To approve signatures for this month’s payments and to sign quarterly bank reconciliation (circulated)
7.3 Balances (after above transactions)
7.3.1 Parish Council Current Account balance: £13,410.24
7.3.2 Footpath Account: £268.02
7.3.3 Car Park resurfacing fund balance: £7,255.55
7.3.4 NHP: £0.00
7.4 Financial Statement and Budget Monitor – see below
7.5 Road Warden Scheme - to note that DCC will fund Chapter 8 training course up to £365.00, cost of course is £421.00 (plus travel expenses). To consider if the Parish Council will pay the difference
7.6 To agree renewal of maintenance contract for tipping rain gauge – circulated separately
7.7 To consider cost of UV waterproof map for village green noticeboard – Cllr S Parker
7.8 To consider purchase of a new grit bin for Kingfisher Close, approx £200.00
7.9 Update on changes to bank mandate
08/06/23 Other Parish Council Matters
8.1 Permissive Footpaths – Cllr S Parker to report on discussions with landowner (correspondence circulated)
8.2 To review latest NALC Standing Orders – circulated separately
8.3 To review current Financial Regulations – circulated separately
8.4 Cllr Training update and to note DALC Cllr Development Framework
8.5 Cllr Pen portraits -update
09/06/23 Clerks Report
9.1 No report
10/06/23 Minor issues and Miscellaneous Correspondence
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
To note approval of re-federation of Exe Valley Federation with Whimple School – details circulated
11/06/23 Agenda Plannerz
Review of agenda planner for future meetings. Copy circulated
12/06/23 Date of next Parish Council meeting: Thursday 6 July 2023 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda item 6.1.2 and 6.1.3
Following a request for the above section of road to be investigated 3 x Speed Detection Radar, SDR, surveys have taken place at the following locations;
- Between Downes Mill and Hookway X
- Smallbrook near the Bus Stop
- Near Five Elms X
I can confirm that the joint assessment process undertaken with the Police known as SCARF (Speed Compliance Action Review Forum) has now taken place. The process has included an analysis of the speed data with a study of the reported collision record details.
The results of the objective speed data show that the average vehicles speeds for each section are as follows;
- 6 mph
- 4 mph
- 9 mph
These speeds reflect what the majority of drivers perceive as an appropriate speed to be driven for that road. The average speeds are used as the basis for determining speed limits and are the national speed recommendation for speed assessment purposes.
I would advise that there are a number of recorded personal injury, serious and fatal incidents over the last 5 years.
Having considered the actual measured speeds and accident details, together with engineering (topography and function of the road) and environmental issues, we will not be considering any further action.
I hope the above information is of some use to you and can be shared with any interested parties if appropriate.
Regards
Steve
Neighbourhood Highways Officer