Agenda for March 2023 meeting

 

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 6 April 2023 at 7.00pm.

 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

 

Dated this 31 March 2023

Signed                        Jane Hole

Clerk to the Parish Council             parishclerk@newtonstcyres-pc.gov.uk          01392 851148

 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

 

01/04/23      Apologies - To receive apologies

 

02/04/23      Declaration of Interest

2.1                 Register of Interests.  Councillors to update as required

2.2                 Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3                 Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

 

03/04/23      Minutes of the last meeting held on Thursday 2 February 2023 (previously circulated)

                       To be agreed and signed as a true record

 

04/04/23      Mid Devon District Council

4.1                 Planning Applications:

                       Tree Preservation Order – 22/00004/TPO for Marsh Lane

                       Tree Preservation Order – 22/00005/TPO for Station Road

                       23/00022/HOUSE - Extension to porch, alterations to doors on South elevation, installation of flue and solar panels at Elmhurst, Church Lane, Newton St Cyres, EX5 5BN

                       23/00045/FULL - Installation of 340 ground mounted solar panels (144.5kw) at (Home Farm), Newton St Cyres

                       23/00235/FULL - Erection of an agricultural building and formation of hardstanding with associated works at Bidwell Barton Farm, Newton St Cyres

4.2                 Planning Decisions:

                       None

4.3                 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the parish          

 

05/04/23      Finance

5.1                 Parish Council Receipts Current Account: VAT refund - £1,667.43

5.2                 Parish Council Payments Current Account:

Item	Payee	Purpose	Amount £
5.2.1	NW Community Magazine	Delivery of NW to all houses in parish - NHP	457.87
5.2.2	J Hole	Reimbursement for zoom subscription	143.88
5.2.3	G Barnell	Reimbursement for pinboard for NHP	87.46
5.2.4	J Hole	Salary and expenses	528.44
5.2.5	HMRC	PAYE	89.80

  

5.3                 To approve signatures for this month’s payments – online

5.4                 Balances (after above transactions)

5.4.1   Parish Council Current Account balance: £17,583.54

5.4.2   Footpath Account: £268.02

5.4.3   Car Park resurfacing fund balance: £5,742.22                

5.4.4   NHP: £9,120.58 (incl in 5.4.1 above)

5.5                 Financial Statement and Budget Monitor (attached)

 

06/04/23      Matters raised by the Chair

6.2                 To agree Coronation mementos for school children – information circulated separately

6.2                 To vote on nominations for Community Volunteer of the Year 2022

6.3                 To agree agenda for Annual Parish Meeting to be held at 7pm on 6 April (see below)

 

07/04/23      Councillor’s Reports            

7.1                 Areas of Responsibility reports

7.1.1              Allotments – update on entrance works

7.1.2              Surgery - Report from February surgery - March surgery will promote PC elections – all Cllrs to attend

                       April surgery – Cllr J Enright to attend

7.1.3              Notes from January Raddon Hills meeting – circulated separately

 

08/04/23      Clerk’s Report        

8.1                 None

                      

09/04/23      Parish Council

9.1                 Climate – Report from Climate Officer – see below

9.2                 Neighbourhood Plan – update from Steering Group members (Cllr G Quicke)

9.3                 Road Warden Scheme – update.  To note request for an additional volunteer to be Chapter 8 trained and to note procedure for reporting issues to RW

9.4                 To consider request to fund maintenance of 4 permissive paths in the parish (approx. £1,800 pa) due to withdrawal of funding by DEFRA

 

10/04/23      Devon County Council

10.1               Outstanding Highways issues (see below)

10.2               New Highway issues  

                       To request via Cllr M Squires support for a Vehicle Activated speeding sign

10.3               County Councillor, Cllr M Squires, to report on DCC business relevant to the parish, including any report from SCARF

 

11/04/23      Miscellaneous Correspondence

                       Various newsletters/correspondence circulated. 

                       Consultation proposal for re-federation of Exe Valley Federation and Whimple School – details circulated

 

12/04/23      Minor Matters and Items for Future Agenda

                       Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

 

13/04/23      Date of next PC meeting: Thursday 18 May 2023, 7pm in the Club Room

 

End of Formal Business - Public Participation

 

Agenda Item 5.5

Budget Monitor

  

Agenda Item 6.3

Agenda for Annual Parish Meeting 7pm Thursday 6 April 2023

1. Apologies

 

2. Minutes of the Annual Parish Meeting held on Thursday 6 April 2022

To be agreed and signed as a true record.

 

3. Chairman’s Report

 

4. Parish Council Financial Statement (unaudited) for year ending 31 March 2023

 

5. Discussion topic?

 

6. Presentation of Community Volunteer of the year award

 

7. Public Participation/Questions

 

 

Agenda Item 9.1

 

 

Report from Climate Officer

 

Reminder that the Creedy Crayfish Catchment Event is at the Boniface Centre on 15 March

A mini orchard was successful planted in Court Orchard, courtesy of help from MDDC and volunteer effort from NEW last weekend

There is a short piece in the Newton Wonder highlighting the offer of help to business to reduce costs/energy from DCC

 

 

Agenda Item 10.1 - Outstanding Highways issues

• Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires/NHO to action
• Request for a School sign in Station Road and possible zig-zag lines outside the school. With NHM to consider a sign and or a SCARF retest
• New grit bin for Kingfisher Close – grant requested. Chased October 2022. Location agreed Dec 2022
• Scarf update
• Vehicle Activated Signs for A377 (February 2023)
• Bank wall on River bridge over Creedy Station Road (February 2023)
• Blocked drains at Rewe Cross (February 2023)