Agenda for November 2023 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 16 November 2023 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 10 November 2023
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/11/23 Apologies - To receive apologies
02/11/23 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/11/23 Minutes of the last meeting held on Thursday 5 October 2023 (previously circulated)
To be agreed and signed as a true record
04/11/23 Lead responsibilities
4.1 Update on lead responsibilities
05/11/23 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
5.1 Planning Applications
5.1.1 23/01541/HOUSE - Erection of two storey extension to form ancillary accommodation and linking house to outbuilding at Brownlea, Langford Road, Langford
5.1.2 23/01519/FULL - Siting of a shipping container to replace existing shed at Newton St Cyres Recreation Ground Club
5.2 Planning Decisions
5.2.1 23/01096/HOUSE - Erection of single storey rear extension and two storey side extension at 3 Godolphin Close Newton St Cyres Exeter – grant permission
5.2.2 23/01398/HOUSE - Variation of condition 2 of planning permission 21/01942/HOUSE (Erection of extensions to form porch and office, installation of roof mounted solar panels and formation of store over garage) to allow substitution of approved plans at 14 Kingfisher Close – grant permission
5.3 To note any update re formal complaint to MDDC re street lighting of Shuttern Close
5.4 To note response from MDDC re waste bins and to consider future action – see below
5.5 Report from District Councillors on issues relevant to the parish
06/11/23 Newton St Cyres Parish Council issues relevant to Devon County Council
6.1 Report from County Councillor on issues relevant to the Parish
07/11/23 Finance
7.1 To agree Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|
Unity Trust Bank quarterly charge |
18.00 |
MDDC precept |
6,715.50 |
|
Citizens Advice Bureau |
200.00 |
D Rowell (refund of training costs) |
75.00 |
|
NEW (ringfenced amount from Queens jubilee) |
185.50 |
|
|
|
SLCC (Clerks membership) |
112.00 |
Resurfacing Account now in current account |
|
|
DALC AGM and conference |
54.00 |
Interest at 25 Sep 2023 |
7.23 |
|
Parish Hall room hire – PC £39/NHP £111/ CRG £13 |
163.00 |
|
|
|
Simon Saunders grass cutting – parish £160/Churchyard £160 |
320.00 |
|
|
|
J Hole – Salary and expenses |
392.39 |
|
|
|
HMRC – PAYE |
55.40 |
|
|
7.2 To approve on-line authorisation for this month’s payments.
7.3 Balances (after above transactions)
7.3.1 Parish Council Current Account balance: £19,621.46
7.3.2 Footpath Account: £268.02 (now included in Current Account balance
7.3.3 Car Park resurfacing fund balance: £7,292.39 (now included in Current Account balance)
7.3.4 Update on new saving account
7.3.5 To sign forms to add two new signatories
7.4 Financial Statement and Budget Monitor – see below
7.5 Budget planning and bids for funding – Rollover budget circulated – Cllrs to propose spending for next year’s budget to be agreed at December meeting. Grant requests received to date circulated separately
08/11/23 Other Parish Council Matters
8.1 Development and Planning – Cllr G Barnell
8.1.1 Churchyard - update
8.2 Emergency and Resilience – Cllrs G Scopes and P Stephenson
8.2.1 Report from Flood Group meeting 26 October including request for equipment – details circulated separately
8.3 Village Green Maintenance Agreement – update on agreement signing
8.4 Footpath Consultation - Cllr S Parker
To note land owner response to letter requesting a meeting and Cllr G Barnell’s reply – see below and to agree any further actions
8.5 Publicity and Community Engagement – Cllr J Browne
8.5.1 To note report from Parish Hall meeting – see below
8.5.2 To note there are S106 funds are available to fund new play equipment at the Rec
8.6 To note attendance at next Coffee morning surgery on 11 November – Cllr J Browne .
8.6.1 To allocate attendance for 9 December
8.7 To consider proposal for N.E.W. to be a ‘critical friend/support’ to the Parish Councillor in Environmental and Climate Change matters – details circulated separately
8.8 To consider volunteering opportunities in the parish using QE students
8.9 Speedwatch – to note response from Police to setting up scheme and to agree future actions – details circulated separately
9/11/23 Forward Agenda Planner/Minor Matters and Items for Future Agenda
To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
9.1 Review of agenda planner for future meetings. Copy circulated
10/11/23 Date of next Parish Council meeting: Thursday 7 December 2023 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda Item 5.5
Reply from MDDC re Litter bins
With regard to moving bin 8 to the church I have no problem, but bin 8 is a well-used bin and we may get complaints about its removal. As long as you are happy for me to pass on any complaints about the removal we will be happy to ok relocation.
Regarding the Recreation ground we can install a bin at a cost of £256.43p and then an annual fee of £260.00p for it to be emptied.
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Agenda Item 8.5
Land Owner response to invitation to meeting to discuss permissive paths further
We have decided that we do not want to enter into an agreement with the Parish Council on this matter, and I do not want to attend a meeting about this.
We propose to keep 2 of the permissive footpaths open (Numbers 2 and 3 on my plan) and we will close Numbers 1 and 4.
We will keep these 2 open with no requirement for a fee from the Parish Council, but them remaining open will depend on the good behaviour of walkers (especially dog walkers), and difficulties caused to the farm or estate may result in closure of the footpath(s).
We will close these permissive footpaths on September 30th for 1 day, and this permission will run from year to year from October 1st to September 29th.
We will review the situation annually.
May I remind you that before we entered into the Countryside Stewardship scheme there were no footpaths in these locations.
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Cllr G Barnell response to above email
Thank you for your reply to our letter. I do understand that the permissive paths exist because you have decided to contribute in an important way to the quality of life in the Village . It is encouraging that you have decided to continue with two of the four paths
I also understand your concerns about the misuse of the paths and the need for annual review.
I would be grateful if you could engage with the Parish Council in these reviews.
As you know the Parish Council has a duty of openness to the community in its dealings. We decided at our last meeting to ask the Newton Wonder to print, in its next edition, the summary report on the Consultation exercise together with my letter to you.
I would like to add your reply below to this. This will ensure your decisions are widely known at an early opportunity and wiil also ensure clarity about your decisions. Do you have any objection?
If you have no objection I'd be grateful if you could send a copy of your footpath map so there can be no confusion on which paths you are to keep open and those you are to close.
The PC will have the opportunity to consider your letter formally at its next meeting. It may decide to provide an additional response for your consideration. It may not.
Best Wishes
Agenda Item 8.5.1
NEWTON ST CYRES PARISH HALL COMMITTEE MEETING Tuesday 10 October 2023 UPDATE
The Parish Hall is also looking for their websites to be updated and Cllr J Browne has agreed to assist them with this once appropriate training has taken place.
The Parish Hall would like to request grant funding from the Parish Council to rectify the mould residue in the accessible bathroom, now that the damp issue has been resolved.
The Parish Hall were approached about an outdoor tennis table but feel that it would be better located at the Recreation Ground which has more space and is geared up for outdoor sports of this nature.
The Parish Hall have also kept their letting rates the same to encourage further business.
The public liability claim from April 2022 is still in the process of being resolved by our insurers
Events:
The music and Dance Festival was a success - a big thank you to Nicola, but will likely be held every 2 years.
The wedding that was held last month went smoothly and the Hall received positive feedback.
The Hall will hopefully be hosting exercise classes again soon and can provide an update once confirmed by Emma Healy/Rebecca Cunningham/both.
Future Activities and Events
Crockern Concert 14th October
Halloween Silent Disco 28th October
Coffee morning - Saturday 9th December
Ceilidh - New Year’s Eve 2023
Show of Hands – 10 March 2024
Other activities (Quiz Night/Bingo)