Agenda for October 2023 meeting
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 5 October 2023 at 7.00pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 29 September 2023
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Public Participation
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/10/23 Apologies - To receive apologies
02/10/23 Declaration of Interest
2.1 To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
03/10/23 Minutes of the last meeting held on Thursday 7 September 2023 (previously circulated)
To be agreed and signed as a true record
04/10/23 Co-option – to consider candidates
4.1 Following co-option/signing of the declaration of office form new Cllr will join the meeting as Cllr
4.2 Update on lead responsibilities
05/10/23 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
5.1 Planning Applications
23/01398/HOUSE - Variation of condition 2 of planning permission 21/01942/HOUSE (Erection of extensions to form porch and office, installation of roof mounted solar panels and formation of store over garage) to allow substitution of approved plans at 14 Kingfisher Close
5.2 Planning Decisions: None
5.3 To note formal complaint to MDDC re street lighting of Shuttern Close has escalated to second stage
5.4 To note response from MDDC re waste bins and to consider future action – see below
5.5 Report from District Councillors on issues relevant to the parish
06/10/23 Newton St Cyres Parish Council issues relevant to Devon County Council
6.1 To consider proposed Travel and Road Safety Plan – Cllr J Dean. See below.
6.1.2 To note request to DCC for parking restrictions along Station Road – see below
6.2 Report from County Councillor on issues relevant to the Parish
07/10/23 Finance
7.1 To agree Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|
Devon Communities Together |
50.00 |
Transfer from NatWest Account |
7,560.41 |
|
MDDC – Uncontested Election May 2023 |
147.35 |
|
|
|
DALC – Planning Training – JB |
36.00 |
|
|
|
RWS Expenses (gloves and strimming wire) |
41.97 |
Resurfacing Account |
|
|
J Hole – Salary and expenses |
394.89 |
Interest at 31 August 2023 |
8.66 |
|
HMRC – PAYE |
55.40 |
|
|
7.2 To approve on-line authorisation for this month’s payments.
7.3 Balances (after above transactions)
7.3.1 Parish Council Current Account balance: £14,651.25
7.3.2 Footpath Account: £268.02
7.3.3 Car Park resurfacing fund balance: £7,268.50
7.3.4 NHP: (-£370.42)
7.3.5 To note closure of NatWest Footpath and savings account – new unity savings account is pending completion of ID checks
7.4 Financial Statement and Budget Monitor – see below
7.4.1 To agreement virement from underspent budgets to overspent budgets (eg coronation fund to printing)
7.4.2 To set up a NHP budget by virement from underspent budgets as retrospective payments/Clerks hours cannot be charged to the NHP grant.
7.4.3 To increase training budget to allow for additional Cllr training (to note that D Rowell has offered to pay training costs back – to agree to accept this offer)
7.5 To consider grant request from Citizens Advice – letter circulated separately. There is £200 in the budget
08/10/23 Other Parish Council Matters
8.1 Development and Planning – Cllr G Barnell
8.1.1 To note Cllr G Barnell response to EDDC planning application 22/1104/VAR - Enfield Farm Biodigester Oil Mill Lane Clyst St Mary EX5 1AF – circulated separately
8.2 Emergency and Resilience – Cllrs G Scopes and P Stephenson
8.2.1 Quarterly resilience update to include defib, walking the brook, NHW and flood group
8.3 Village Green Maintenance Agreement – to consider proposed amendments to the agreement and then vote on agreement – circulated separately
8.4 Footpath Consultation - Cllr S Parker
To note report of responses received and to agree letter to Landowner – circulated separately
8.5 Publicity and Community Engagement – Cllr J Browne
8.5.1 Childrens play areas – location and equipment
8.6 To note attendance at next Coffee morning surgery on 9 September – Cllr S Parker.
8.6.1 Issues raised at September surgery are noted below
8.7 Report from DALC AGM and Conference – Cllr G Barnell
8.8 Update on Raddon Hills
9/10/23 Forward Agenda Planner/Minor Matters and Items for Future Agenda
To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
9.1 Review of agenda planner for future meetings. Copy circulated
10/10/23 Date of next Parish Council meeting: Thursday 2 November 2023 at 7pm in the Club Room
End of Formal Business
Public Participation
Agenda Item 5.4
We currently empty 9x bins in Newton St Cyres (please find map Attached)
All the bins are (any bin will do) so can be used for dog mess in all.
With regard to moving a bin and according to our records bin 003 is the least used as being between quarter to half full each week (photo attached).
But I would like to advise that if you move any bin then you will get complaints from the public as they get into routines and don’t like change.
If you want to move a bin the you will need to let us know the new location so it can be risk assessed.
Please take into account the following points when locating a new bin site.
- Is there easy and safe access to the bin for a 3.5 tonne caged vehicle and operative. (Bin bags are heavy and can only be carried a short distance on paved even ground to the vehicle 20-30 feet.)
- Do you have the land owners permission to site the bin.
- Are local residents near the new location happy with the bin being located where it is. Due to smell etc.
Once I have done the new site assessment and everyone is happy, I will have to notified property services to relocate the bin which should cost about £100
I hope this helps
Kind Regards
Jason Gardner | Street Scene Team Leader |Mid Devon District Council
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Agenda Item 6.1
LOCAL TRAVEL PLANS
Background- what are the issues?
The A377
Newton St Cyres Parish Council has long standing concerns about the damaging impact of motor traffic along the A377 on the quality of life of people who live near to the road . The road bisects the main communities in the Parish (Newton St Cyres and Half Moon). It divides and fragments these communities. The road also isolates other smaller communities like Smallbrook and Tytheing by restricting safe travel choices to the use of private cars or motorcycles, there often being no safe method of travel by public transport, foot or pushbike to larger communities of nearby Crediton or Exeter.
Part of the problem rests with the volume of traffic which is increasing year on year with the advent of new housing development in and beyond Crediton. It has been estimated that around two thirds of the road journeys generated by new housing development in and around Crediton involve the use of the A377 to either to get to work or to access leisure and retailing in Exeter. However the problem is made much worse by a general lack of pavements and paths along the A377, and shortage of safe road
crossing points and also of safe places for accessing the bus service. Our communities are also poorly served by outdated and inadequate road signage.
In the longer run we hope that a dual use cycle and pedestrian path between Crediton and Exeter will help to offset some of the problems. In the meantime the Parish Council is committed to working with Devon County Council Highways Department to agree ways to alleviate the problems.
The School
Apart from the impact of the A377 the Parish Council is also very concerned that there have been no measures to improve road safety outside of our School which has now been open for six years. The entrance to the school is set back from the road, is unsigned and is often concealed by parked vehicles from a nearby housing estate. This problem is much aggravated by parents using the cars to transport children to and from school and then parking in and around the school entrance. The Parish Council intends to work with the School, parents and with the County Council to address these issues.
What now?- Locality travel plans
The Parish Council plans to review existing travel and transport arrangements in specific places where we think there are the biggest problems. We have agreed to start with a review of the situation in the communities of Smallbrook and Tytheing and also a review of the transport and travel arrangements in the vicinity of the School.
This work will be led by Cllr John Dean the Parish Council Lead for Transport and Highways. He will work with local people and other stakeholders to review the situation in each place and put together a locality travel and transport plan. His work will include site and other meetings with key people and also consultation with local residents.
Once we have plans we can then discuss with the County Council how these can be costed and paid for. It is unlikely that we will get what we want as soon as we want it. However we will be doing our best to secure the funding we need even if this takes time and persistence.
What will these plans include?
Each plan will include consideration of:-
- Safe and easy access to the No 5 bus services
- Safe parking of vehicles- including the need for possible parking restrictions.
- Safe road crossing points
- Clear and pertinent road signs and markings
- Speed limits and possible speed restrictions.
Questions?? Please contact us:- Cllr Graeme Barnell Chairman Newton St Cyres Parish Council
Cllr John Dean Lead Travel and Transport Newton St Cyres Parish Council
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Agenda Item 6.1.2
Dear Margaret
Thank you for agreeing to our meeting yesterday with DCC Highways team, John Dean, and me to discuss local highways issues and priorities.
I’m writing as we agreed to request that the County Council consider programming parking restrictions along Station Rd NSC from entrance to Court Orchard Estate to the entrance of the Village School. These would probably need be imposed at given times of the day and on weekdays to ensure the safety of children and parents attending and visiting the school.
The specific location and nature of any restrictions is intended to form part of a wider plan to improve road safety in and around the School. This will need to be the subject of consultation with local residents, school staff and with parents.
Many Thanks, Graeme
Agenda Item 8.6.1
Summary of issues raised at Parish Council Surgery
- Concerns about bright external lighting at Belluno all night. Environmental (waste of energy) and light pollution.
- Concerns about alleged illegal activity at Belluno
- Request to relocate the post box outside Belluno to a safer location.