Agenda for April 2019

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 4 April 2019 at 7.30pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 29 March 2019

Signed                    Jane Hole

Clerk to the Parish Council        parishclerk@newtonstcyres-pc.gov.uk          01392 851148

Business to be Transacted

Public Participation

• Police Report – see below for update on Police Reports
• Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

01/04/19     Apologies

To receive apologies

02/04/19     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

03/04/19     Minutes of the last meeting held on Thursday 7 March 2019 (previously circulated)

To be agreed and signed as a true record

04/04/19     Mid Devon District Council

4.1              Planning Applications:

None

4.2              Planning Decisions:

None

4.3              To note any update on excessive agricultural traffic using Langford Road – enquiry to planning. 

4.4              To note Pollution monitor results: Dec 18 - 38.92 and Jan 19 – 42.6.

4.5              Report from Cllr P Hare-Scott 

05/04/19     Finance

5.1              To approve signatures for this month’s cheques

5.2              Parish Council Receipts Current Account: None

5.3              Parish Council Payment Current Account:

Item	Payee	Purpose	Amount £
5.3.1	Cardiac Science	New defibrillator pads	55.14
5.3.1	Simon Saunders	Grass cutting parish	80.00
5.3.3	Simon Saunders	Grass cutting churchyard	160.00
5.3.5	J Hole	Salary and expenses	321.21
			£616.35

5.4             Balances (after above transactions):       

5.4.1          Parish Council Current Account balance: £12,625.84

5.4.2          Footpath Account: £388.02 

5.4.3          Car Park resurfacing fund balance: £3,001.04

5.5             Financial Statement and Budget Monitor (attached)

06/04/19     Matters raised by the Chair

6.1              Correspondence with A377 Action Group – question re how DCC is monitoring the safety of the junction of Station Rd and the A377 and the speed limit on Station Road?  Is there any access DCC risk assessments and/or internal briefing notes that might help with understanding the monitoring process involved?

6.2              Report from seminar attended “Devon’s’ New Housing Need”

07/04/19     Councillor’s Reports    

7.1              Areas of Responsibility reports.

Issues raised at PC surgery                  

08/04/19     Clerk’s Report  

8.1              None 

09/04/19     Parish Council

9.1              Review of Community Fair and defibrillator training

9.2              Review of Annual Parish Meeting and to note any actions required.

9.3              To note any update on caravans using Half Moon layby 

10/04/19     Devon County Council

10.1            Outstanding Highways issues (see below)

10.2            New DCC issues

                   Broken hazard sign in Station Road at A377 junction – reported to DCC

10.3            Report from Cllr M Squires 

11/04/19     Miscellaneous Correspondence

Thank you letter from Mid Devon Mobility for grant                      

12/04/19     Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

13/04/19     Date of next meeting: Annual Parish Council Meeting Thursday 16 May 2019 in the Clubroom, Parish Hall, 7.30pm.  First meeting of the new council – please arrive early to sign forms.

End of Formal Business

Public Participation

 

Police Report

Unfortunately this is not something we are able to continue doing.  The reports were very time consuming, what we want to do is update you via our meeting about the issues we have identified as the most concerning, this then frees us up to be able to complete both preventative and responsive action in actually tackling the issues.

We are in the process of arranging another date for the next meeting.

What is available is a report that can be accessed via www.police.co.uk if you then go to find your neighbourhood this gives you an overview of crime. 

Vicky Grimwood

 

Agenda item 5.5

 

Agenda Item 9.1

Community Fair Follow-Up Questionnaire Review

1. Were you happy with the layout of the Hall? YES but perhaps changes to the Refreshment Arrangements
2. Were you happy with the placement of your table? YES
3. Were you happy with the Refreshment arrangements and in particular the use of the Club Room until 11am? Prefer free use
4. Were you happy with the opening hours of 9.30am to 12pm? 10am start preferred
5. Was holding the event in March suitable? YES
6. Was the overall event worthwhile to your organisation? YES but would like more new people to visit
7. Was the inclusion of Defibrillator training successful? YES
8. Would you support another Community Fair next year? YES, but a few prefer 2 yearly
9. What changes would you like to see? Training Event alongside

Summary:

Hall covered costs. 

Start at 10am, set up from 9.15am.

Good opportunity to chat with other Groups.             

Refreshments in Club Room but need another short activity, perhaps using the stage?  Speaker?  Demonstration? CPR?

How do we attract more visitors?

Repeat next year then review.

Who runs it? Parish Council? Newton Wonder? Hall? Committee?

Jim Enright, April 2019

 

Agenda Item 10.1

Responses from meeting with DCC Highways in italics

1. Concrete blocks by Langford Road – Engineering Department are considering wire ropes to hold back any falling stones and remove the blocks. Timing unknown.
2. Advertising signs on A377 – If the PC formally write to DCC then ALL signs will be immediately removed.
3. III.      Curb at new school – Confirmed by Ian Sorenson that this will be done
4. Resurfacing of School Hill - scheduled for night closure in early May. Estimated 3 nights. School Hill to Quickes.
5. Speed restrictions in Station Road - The SCARF review will take place soon. It is unlikely that signage will be installed.
6. Manhole cover on bridge in Station Road – A section 81 notice has been issued to the Utility Company. The work will be done..
7. VII.    Moving school flashing signs further down A377 – delayed due to gas pipe road closures. They are looking into turning them off in the meanwhile. The aim is to remove and immediately re-site in the village centre.
8. VIII.   Drain at Sand Down Lane – best that the PC reports blockages on-line as they occur. Better still to clear it as they occur!!
9. Request for a School sign in Station Road and possible zig-zag lines outside the school – request passed to Traffic Team
10. Drains at Five Elms Lane – work anticipated to be done by December. DCC report that contractor has cleared gully 18/3/19

Outstanding District Councillor Actions

Nil