Agenda for March 2019

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above named Parish Council will be held in the Parish Hall Club Room on Thursday 7 March 2019 at 7.30pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 1 March 2019

Signed                    Jane Hole

Clerk to the Parish Council        parishclerk@newtonstcyres-pc.gov.uk          01392 851148 

Business to be Transacted

Public Participation

• Police Report
• Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

01/03/19     Apologies

To receive apologies 

02/03/19     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/03/19     Minutes of the last meeting held on Thursday 7 February 2019  (previously circulated)

To be agreed and signed as a true record 

04/03/19     Mid Devon District Council

4.1              Planning Applications:

None

4.2              Planning Decisions:

None

4.3              To note any update on excessive agricultural traffic using Langford Road – enquiry to planning. 

4.4              Report from Cllr P Hare-Scott 

05/03/19     Finance

5.1              To approve signatures for this month’s cheques

5.2              Parish Council Receipts Current Account:

Item	Payer	Purpose	Amount £
5.2.1	MDDC S106 Grant	Work at arboretum	1,000.00
5.2.2	HMRC	VAT refund	206.98

                                                                                                                                   5.3              Parish Council Payment Current Account:

Item	Payee	Purpose	Amount £
5.3.1	Mid Devon Mobility	Grant	50.00
5.3.2	North Dartmoor Search and Rescue	Grant	50.00
5.3.3	DCC	CEF grant refund re drains, as work not charged	250.00
5.3.4	Thorverton PCC	Maintenance work	85.95
5.3.5	J Hole	Salary and expenses	423.60
5.3.6	HMRC	PAYE	14.40
			£873.95

                       

5.4             Balances (after above transactions):       

5.4.1          Parish Council Current Account balance: £15,053.23

5.4.2          Footpath Account: £388.02 

5.4.3          Car Park resurfacing fund balance: £3,001.04

5.5              Financial Statement and Budget Monitor (attached)

5.6              Quarterly Bank Reconciliation – available at the meeting for signing

5.7              To agree Cllr J Enright’s attendance at CPRE Seminar – Devon’s New Housing Needs at a cost of £5.00 

06/03/19     Matters raised by the Chair

6.1              Correspondence with A377 Action Group – to consider items as requested – circulated separately 

07/03/19     Councillor’s Reports    

7.1              Areas of Responsibility reports.

Raddon Hills meeting – circulated separately                  

Issues raised at PC surgery                      

08/03/19     Clerk’s Report  

8.1              To note Clerk’s holiday – 2 to 16 August 2019

8.2              To  note updated CRP has been published on website (version 2019a)

8.3              The Clerk has been asked to act as internal auditor for Feniton PC and Thorverton PC. To agree if the PC is willing to invoice Feniton/Thorverton PC for this work so the Clerk can be paid through payroll 

09/03/19     Parish Council

9.1              To consider nominations for volunteer of the year award – nominations will be available at the meeting

9.2              Due to availability of hall/officers, it’s not possible to hold the APM during w/c 22 April.  To agree APM for April 4, at 6.45pm to 7.30pm.  Ian Sorenson to present from 7pm, with  plans displayed to the public from 6.30pm

9.3              Update on plans for Community Fair on 16 March and Defib training

9.4              To note closing date for nominations to Parish Council elections is 4pm Wednesday 3 April. To ensure councillors are aware of the actions needed if they wish to stand. Election Timetable circulated separately.  To consider publicity for elections

9.5              To note any update on caravans using Half Moon layby 

10/03/19     Devon County Council

10.1            Outstanding Highways issues (see below)

10.2            New DCC issues

10.3            Report from Cllr M Squires 

11/03/19     Miscellaneous Correspondence

Request for grant from School PTA – advised to apply in Nov 19

Invitation to apply for Prince of Wales Award – details circulated separately

12/03/19     Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

13/03/19     Date of next meeting: Thursday 4 April 2019 in the Clubroom, Parish Hall, 7.30pm

End of Formal Business

Public Participation

 

 

Agenda Item 5.5

 

Agenda Item 10.1

Outstanding Highways Issues

Responses by Meg Booth in italics

1. Concrete blocks by Langford Road – Our Engineering Design Group have programmed an inspection of the site with a view to reducing to impact of the blocks or removing them from site.  The inspection will focus on the bank stability and vegetation and any evidence of failure showing on site.
2. Advertising signs on A377 – The removal of advertising signs will be locally sensitive, as we have to be consistent in our approach.  As such, signs which are long established will have to be treated in the same was as any placed more recently.  The local Highways Officer and elected member are discussing the matter to ensure we are content with the approach before removing the signs. 
3. Curb at new school – Confirmed by Ian Sorenson that this will be done
4. Missing bus pole at A377 Crediton to Exeter at Home Farm – The bus flag by Home Farm should be reinstated in the first two weeks of the New Year.
5. Resurfacing of School Hill - Your comments regarding the resurfacing of School Hill on the A377 are correct.  It remains programmed for the current financial years but has been delayed by the gas pipe renewal works.
6. Speed restrictions in Station Road - As you mention, the Speed restrictions by the new Primary school in Station Road are now undergoing a SCARF review.  The next meeting of the forum is due early in the new year.
7. Manhole cover on bridge in Station Road – A notice has been served on the utility company with regard to the condition of the manhole on the bridge in Station Road.  The repair and responsibility remains with the utility company.
8. Moving school flashing signs further down A377 – no date agreed for work to take place
9. Cement pile on soA377 - The repair of the location affected by the cement will be incorporated into the resurfacing works on School Hill
10. Drain at Sand Down Lane – The local Highways Officer has met with the parish council and local member regarding the drainage on Sad Down Lane.  The site has been visited by specialist contractors who have reported that unfortunately the drainage system is not running to capacity where it runs on private land beyond the extent of the highway.  This is therefore the responsibility of the land owner at that point.  We will continue to monitor the situation to minimise the impact of the highway drainage system and liaise with the landowner accordingly.

Outstanding District Councillor Actions

Nil