Agenda for May 2019
Newton St Cyres Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that the Annual Meeting of the above-named Parish Council will be held in the Parish Hall Club Room on Thursday 9 May 2019 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 2 May 2019
Signed Jane Hole
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Business to be Transacted
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/19 Election of Chairman and Vice Chairman
1.1 To accept nominations for the election of Chairman – to receive the Chairman’s declarations of acceptance of office form
1.2 To accept nominations for the election of Vice-Chairman
Public Participation - Standing orders to be suspended
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Standing Orders re-instated
02/05/19 Apologies - To receive apologies
03/05/19 Declaration of Interest
3.1 Register of Interests. Councillors to update as required within 28 days
3.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
3.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
04/05/19 Minutes of the last meetings held on Thursday 4 April 2019 (previously circulated)
To be agreed and signed as a true record
05/05/19 To consider any applicants for co-option – two posts are available
Standing orders to be suspended whilst candidates make a five-minute presentation on why they wish to be a parish councillor. Standing orders will be reinstated whilst councillors vote on appointment. Successful candidate to sign declaration of office form and join the meeting
06/05/19 To adopt the Power of Competency
The Council is eligible to adopt this power as more than 2/3rds of Councillors were elected and the Clerk is qualified. See brief explanation of power circulated separately
07/05/19 Mid Devon District Council
7.1 Planning Applications:
7.2 Planning Decisions:
19/00151/LBC - LBC to replace existing cement render with lime based render on front elevation/replace internal skirting boards with ventilated skirting on the ground floor front elevation at 1 Silks Cottages, Newton St Cyres
7.3 Report from District Councillor
08/05/19 Election of Officer, Committee and Representatives
09/05/19 To review Policies, Procedures and Regulations
10/05/19 Finance
10.1 Parish Council Receipts Current Account:
|
Item |
Purpose |
Amount |
£ |
|---|---|---|---|
|
10.1.1 |
DALC (received in last financial yr) |
Raddon Hill Admin payment |
110.00 |
|
10.1.2 |
MDDC |
Precept (1st instalment) |
6,384.00 |
|
10.1.3 |
Various |
Allotment rent |
380.00 |
|
10.1.4 |
Parish Hall |
Contribution to resurfacing |
750.00 |
|
|
|
|
£7,625.00 |
10.2 Parish Council Payment Current Account
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
10.2.1 |
Parish Hall |
Rent of room Feb to March |
39.00 |
|
10.2.2 |
Ian Salter |
Bus shelter cleaning |
32.00 |
|
10.2.3 |
DALC |
Affiliation fees |
212.80 |
|
10.2.4 |
Information Commissioner |
Data Protection |
40.00 |
|
10.2.5 |
Parish Hall |
Grant - £500.00 and Wifi obligation - £200.00 |
700.00 |
|
10.2.6 |
Recreation Ground |
Annual payment |
500.00 |
|
10.2.7 |
Reserve Account |
Car park resurfacing fund (incl £750 from hall) |
1,500 |
|
10.2.8 |
Simon Saunders |
Grass cutting green |
160.00 |
|
10.2.9 |
J Hole |
Salary and Expenses |
354.07 |
|
10.2.10 |
Zurich Insurance |
Insurance |
376.47 |
|
|
|
|
£3,914.34 |
10.3 To approve signatures for this month’s cheques
10.4 Balances (after above transactions):
Parish Council Current Account balance: £18,150.54, Footpath Account: £388.02 and Car Park resurfacing fund balance: £4,501.04
10.5 Financial Statement and Budget Monitor - attached
10.6 10.6.1 Annual Return - approve Part 1 Annual Governance Statement 2018/19
10.6.2 Annual Return - approve Part 2 Accounting Statements 2018/19
10.6.3 To sign Certificate of Exemption stating that during 2018/19 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000
Annual Return documents are available on the website at https://parish.middevon.gov.uk/newtonstcyres/finance/
10.7 To consider cost of weed killer treatment to village green at £80.00
11/05/19 Matters raised by the Chair - none
12/05/19 Councillor’s Reports
12.1 To allocate areas of Responsibility – see list on website
12.2 Areas of responsibility reports and to agree Parish Surgeries Councillors
13/05/19 Clerk’s Report - none
14/05/19 Parish Council
14.1 Training – to consider any training requirements
15/05/19 Devon County Council
15.1 Outstanding Highways issues (see below) and to consider policy on advertising signs along A377
15.2 New DCC issues – pot holes in Godolphin Close
15.3 Report from Cllr M Squires
15.4 To consider a new drain in Sand Down Lane
16/05/19 Miscellaneous Correspondence – list available at meeting
E-mail from A377 Action Group – see below
E-mail from school PTA – see below
Consultation on proposed expansion of the Exe Valley Federation to include Silverton School – circulated separately
Devon’s best churchyard competition – forwarded to Church
17/05/19 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
18/05/19 Date of next meeting: Thursday 6 June 2019 in the Clubroom, Parish Hall, 7.30pm
End of Formal Business - Public Participation
Agenda item 10.5
