Agenda for September 2019

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held in the Parish Hall Club Room on Thursday 5 September 2019 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 30 August 2019

Signed                    Jane Hole

Clerk to the Parish Council        parishclerk@newtonstcyres-pc.gov.uk          01392 851148

Business to be Transacted - Public Participation

1. Presentation by Brampford Speke, Upton Pyne and Cowley Community Land Trust together with members of the Wessex Community Assets Trust
2. Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

01/09/19     Apologies

To receive apologies

02/09/19     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

03/09/19     Minutes of the last meeting held on Thursday 4 July 2019 (previously circulated)

To be agreed and signed as a true record

04/09/19     Mid Devon District Council

4.1              Planning Applications:

19/01290/HOUSE - Conversion of barn to additional residential accommodation and garage at West Barn, Newton St Cyres

19/01379/CAT - Notification of intention to fell 1 Conifer tree within the Conservation Area at 5 Court Orchard, Newton St Cyres

4.2              Planning Decisions:        

19/01056/FULL – Change of use from post office to additional residential accommodation at 6 The Village, Newton St Cyres – grant permission

4.3              Update on traffic issues re Winscott Barton.  To note Certificate of Lawful Use applied for

4.4              To note the annual result from the pollution monitor is 32.1 µg/m3, bias adjusted. This is below the 40 µg/m3 annual objective.  Draft report has been sent to Defra and monitoring is continuing for the time being   

4.5              MDDC have advised that approx. £2,705.00 of unallocated S106 money is available – to consider projects

4.6              District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish - report circulated separately

05/09/19     Finance

5.1              Parish Council Receipts Current Account: None

5.2              Parish Council Payment Current Account: To ratify payments made in August

Item	Payee	Purpose	Amount £
5.2.1	Simon Saunders	Grass cutting parish	780.00
5.2.2	Simon Saunders	Grass cutting churchyard	120.00
5.2.3	DALC	Councillor Training	66.00
5.2.4	Koncepta	IT services (Original cheque lost in post)	269.40
5.2.5	J Hole	Salary and expenses	326.25

                   Payments to be made in September

Item	Payee	Purpose	Amount £
5.2.6	Devon Communities Together	Membership	50.00
5.2.7	J Hole	Salary and expenses	287.01
5.2.8	HMRC	PAYE	33.60
			£1,932.26

5.3              To approve signatures for this month’s cheques

5.4              Balances (after above transactions):      

5.4.1           Parish Council Current Account balance: £14,774.49

5.4.2           Footpath Account: £388.02 

5.4.3           Car Park resurfacing fund balance: £4,505.50

5.5              Financial Statement and Budget Monitor 

5.6              Quarterly bank reconciliation – available at the meeting for checking and signing. 

5.7              To agree letter to bank to authorise the bank to speak directly to the Clerk

5.7              To consider annual subscription to The Parish Online map service at £75.00

06/09/19     Matters raised by the Chair

6.1              Update on NSC Parish Council 125-year anniversary

6.2              To consider any nominations for the position of Vice Chairman

07/09/19     Councillor’s Reports    

7.1              Areas of Responsibility reports.

7.1.1           Allotment – to consider request from an existing tenant to rent a further 4 plots to plant trees on and request for a discounted rent

7.1.2           Issues raised at PC surgery  

7.2              Update on Hi-Viz jackets for CRG and possible pagers?             

08/09/19     Clerk’s Report  

8.1              To note the Thorverton handyman has resigned

8.2              To consider Introduction to VAT training course for Clerk cost £40.00

09/09/19     Parish Council

9.1              Update on progress with Post Office and Community Shop

9.2              To consider quotes for a new defibrillator in the Village centre, circulated separately

9.3              To consider if the Parish Council should encourage the formation of a Steering Group to look into the value of setting up a NSC Community Land Trust and, if so, whether the PC should apply for listing the old School site as an Asset of Community Value so that the PC may steer the development to provide affordable homes for local residents – paper circulated

9.4              To consider use of google drive support services – Cllr R Cashmore’s paper circulated separately

9.5              To agree attendance at DALC AGM, Conference and Exhibition on 23 October

10/09/19     Devon County Council

10.1            Outstanding Highways issues (see below)

10.2            New DCC issues

10.3            County Councillor, Cllr M Squires, to report on DCC business relevant to the parish

11/09/19     Miscellaneous Correspondence

Belluno are happy to move the planter if we supply the tractor to move it

MDDC – how to report Fly tipping – circulated separately

CPRE presentation 18 September, 7pm, Boniface Centre – circulated separately

Changes to provision of public toilets in Mid Devon – circulated separately

Pavement parking at Half Moon causing an obstruction – advised to call 101/report to DCC

MDCC Tourism project – request for village information

Any other correspondence will be available at the meeting.           

12/09/19     Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

13/09/19     Date of next meeting: Thursday 3 October 2019 in the Clubroom, Parish Hall, 7.00pm.  

End of Formal Business -  Public Participation

 

Agenda Item 5.5

 

Agenda Item 10.1

Outstanding Highways issues

1. Curb at new school – waiting for 278 legal agreement sign off
2. Speed restrictions in Station Road – SCARF re test requested
3. Manhole cover on bridge in Station Road – with Utility Company.
4. Moving school flashing signs further down A377 – now working
5. Request for a School sign in Station Road and possible zig-zag lines outside the school – declined - requested this is re-considered
6. Uncollected road signs
7. Raised drain cover on A377 Crediton to Exeter near The Lodge
8. Missing hatched markings at A377 junction with Station Road
9. Tar on School Hill footpath
10. Request for a Road Safety audit on A377 in centre of village
11. Request for bollards on pavement by old school to be removed due to safety issue
12. Request for consideration of a crossing at Tytheing Close
13. Request for a new drain at Sand Down Lane
14. Broken drain near Smallbrooke - repaired 

Outstanding District Councillor Actions

Nil

  

Meeting information