Parish Council Agenda: May 2023
Oakford Parish Council
Clerk: Mrs Jill Larcombe, 6 The Old School, Chapel Street, Tiverton, EX16 6ND. Tel 01884 252647, email: clerk.oakfordpc@gmail.com
Councillors: you are hereby summoned to attend the Annual Meeting of Oakford Parish Council, to be held in the Committee Room at Oakford Village Hall at 7.30pm on Monday 15th May 2023 for the purpose of transacting the following business.
Jill Larcombe 09.05.23
Members of the public and press are invited to attend the meeting.
Prior to the start of the meeting councillors will be required to sign their Acceptance of Office Forms in the presence of the Clerk
AGENDA
Election of Chair – elected chair to sign an Acceptance of Office Form
To receive apologies for absence.
Co-option of Councillors
Election of Vice-Chair
Declarations of Interest:
In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, in items to be considered at this meeting.
Public Forum:
an opportunity for members of the public to make representations, answer questions and give evidence in respect of any item of business on the agenda, or any matter of interest to the parish. No member of the public will speak for more than 3 minutes. The period of time designated for public participation shall not exceed 15 minutes.
To agree to adopt the Local Government Association Model Councillor Code of Conduct 2020
To agree the minutes of the meeting held on 11th April 2023 as an accurate record of the meeting.
Matters arising from the minutes, not covered elsewhere on the agenda.
Planning
a) To comment on any planning applications received before the meeting.
23/00633/Full Removal of condition (e) of planning permission 80/01078/FULL relating to an agricultural tie. Location: Exeridge Farm, Bampton.
b) To note any planning decisions made by MDDC.
23/00596/PNAG Prior Notification for the erection of an agricultural storage building.
Location: Land at NGR 286687 120516 Bickham Park Farm, Bickham Lane, Rackenford. Decision: prior approval is not required.
c) Update on response to letter sent to MDDC regarding criteria for decisions on PNAG applications.
d) Any other planning matters.
Highways:
a) Any matters to note or report.
b) Update on actions regarding flooding on Rookery Hill
c) Update on request for improved signage for Hangmans Hill
Reports: County Cllr Report.
Community Area:
a) Any points to note from inspections of community area
b) To agree who will carry out regular inspections of the community area
c) To consider quotes for grass cutting for 2023
d) To consider approval for MDDC to allow a temporary cessation of the PSPO on Saturday 1st July to allow a dog show to take place as part of the village fete.
e) Any matters to note
Update on the purchasing and siting of the second waste bins
Finance
a) To approve any invoices or expense claims presented for payment
b) To note any receipts since the last meeting and the bank balance
c) To receive the Internal Audit Report
d) To agree the Annual Governance Statement for 2022-23
e) To agree the Accounting Statement for 2022-23
f) To agree that the Parish Council wishes to certify itself as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015.
g) To agree additional signatories to the bank account.
Update on CHT moving the defibrillator to the phone box
To report whether there have been any issues with smell from the sewerage treatment works
Correspondence:
DALC Newsletters
MDDC press releases