Agenda for April 2021 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that the meeting of the above-named Parish Council will be held on Wednesday 28 April 2021 at 7.30pm via Zoom
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 22 April 2021
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Public Participation – members of public can join the zoom meeting with the following details:
https://us02web.zoom.us/j/84977081414?pwd=NDV6ZG94YkhHODI0WHlhdWpqMmYxQT09
Meeting ID: 849 7708 1414 Passcode: 641927
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/04/21 Apologies
To receive apologies
02/04/21 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/04/21 Minutes of the last meeting held on Tuesday 17 March 2021 (previously circulated)
To be agreed and signed as a true record
04/04/21 Mid Devon District Council
4.1 Planning Applications:
21/00527/FULL - Erection of extension to an agricultural storage shed and change of use to a poultry brooder at (Lane to Creedy Barton), Shobrooke
4.2 Planning Decisions: None
4.3 To consider request from MDDC to make the play park subject to a Public Spaces Protection Order – see below
4.4 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish.
05/04/21 Finance
5.1 Parish Council receipts Current Account: MDDC precept - £6,518.00
5.2 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.2.1 |
Playsafety Ltd |
Playground Inspection |
143.40 |
|
5.2.2 |
DALC |
Membership renewal |
123.09 |
|
5.2.3 |
ICO |
Data Protection Registration |
40.00 |
|
5.2.4 |
J Hole |
Reimbursement for purchase of mower |
359.99 |
|
5.2.5 |
J Hole |
Salary and expenses |
250.37 |
|
5.2.6 |
HMRC |
PAYE |
13.20 |
5.3 To approve signatures for this month’s cheques
5.4 Balances:
5.4.1 Parish Council Current Account balance: £8,265.95
5.4.2 Parish Council Footpath balance (in above current account figure): £311.74
5.4.3 Parish Council Reserve Account balance: £7,798.32 (£3,250.00 ringfenced for play equipment)
5.5 Financial Statement and Budget Monitor - attached
5.6 Annual Return - to note completion including Internal Audit - details circulated
5.6.1 To approve Part 1 Annual Governance Statement 2020/21
5.6.2 To approve Part 2 Accounting Statements 2020/21
5.6.3 To sign Certificate of Exemption stating that during 2020/21 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000
5.7 To consider insurance quotes – summary below – full details circulated
06/04/21 Road and Footpaths
6.1 Outstanding Road and Footpath issues
Salt for new Salt bins and steps opposite Village Hall
6.2 New issues identified
07/04/21 Parish Council
7.1 To review and agree updated Standing Orders and Financial Regulations – circulated separately
7.2 Update on future meetings
08/04/21 Councillor’s Reports
8.1 To consider any Councillor reports for areas of responsibility
Defibrillator – to check if new pads are due
8.2 Coronavirus support – any issues to consider?
8.3 Playing Fields
8.3.1 To note weekly inspections reports
8.3.2 To note annual inspection report – to agree any actions
8.3.3 Update on progress with quotes for installation of new play equipment
09/04/21 Clerk’s Report
9.1 None
10/04/21 Devon County Council
10.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
11/04/21 Miscellaneous Correspondence
Community Risk Management Plan for Devon and Somerset Fire and Rescue Service
A list of any other correspondence will be available at the meeting
12/04/21 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/04/21 Date of next meeting: Wednesday 19 May 2021, at 7.30 pm, location to be confirmed
End of formal business
Agenda Item 5.5
Agenda Item 4.3
Dear Clerks
We are considering including these areas within the Mid Devon (Public Spaces Protection) (Dog Control) Order 2020. Section 59 of the Anti-Social Behaviour, Crime and Policing Act 2014. The areas listed within the schedules will have these restrictions.
Enclosed play areas – Dog exempt
Open areas (not enclosed) which contain play equipment – Dogs on Leads
Open areas listed as BMX tracks – Dogs on leads
Open areas which include football goals – Dogs on leads
Enclosed areas which contain thoroughfare – Dogs on leads
BMX/Skateparks – Dogs on leads
See attached map for your parish, if you wish for the areas to be included within the PSPO please mark a boundary line around the requested area in red, please can you also specify if the areas are enclosed, open and what they contain eg, play equipment, football goals etc.
MDDC can include land owned by other people/organisations into the PSPO as long as it has consulted with the owners of that land.
Part 10 of the draft order sets out the exemptions these are as follows
10.1 The requirements and prohibitions imposed by this Order shall not apply to any person who:
10.1.1 is registered as blind, sight or hearing impaired under the National Assistance Act 1948, or any other legislation;
10.1.2 has a disability which affects his mobility, manual dexterity, physical coordination, or ability to lift, carry or otherwise move everyday objects, in respect of a dog trained by a registered charity and upon which he relies for assistance;
10.2.3 is using a working dog for purposes of law enforcement, military duties or statutory emergency services (search and rescue); or
10.2.4 is using a working dog for agricultural activities or exempt hunting as set out in Schedule 1 of the Hunting Act 2004.
If you wish to view the draft order please use this link to the website https://democracy.middevon.gov.uk/ieListDocuments.aspx?CId=135&MId=1491&Ver=4
Agenda Item 5.6
Summary of Receipts and Accounts to 31 March 2021
Agenda Item 5.7
Summary of Insurance Renewal Quotations
|
Company |
Quote |
Agreement length |
|---|---|---|
|
Company A
|
£239.05 |
3 year agreement figure quoted |
|
Company B
|
£798.86 |
3 year agreement not quoted |
|
Company C
|
£624.91 |
3 year agreement - £580.61 |