Agenda for March 2021 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that the meeting of the above-named Parish Council will be held on Wednesday 17 March 2021 at 7.30pm via Zoom
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 11 March 2021
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Public Participation – members of public can join the zoom meeting with the following details:
https://us02web.zoom.us/j/89448099874?pwd=Q2VlWVNsYk1CcTZpUEcwbElsTEdxQT09
Meeting ID: 894 4809 9874
Passcode: 806816
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/03/21 Apologies
To receive apologies
02/03/21 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/03/21 Minutes of the last meeting held on Tuesday 17 February 2021 (previously circulated)
To be agreed and signed as a true record
04/03/21 Mid Devon District Council
4.1 Planning Applications:
21/00331/HOUSE - Erection of two-storey extension at 1 Mill Cottages, Shobrooke
21/00334/HOUSE - Erection of detached garage with ancillary space over at 1 Mill Cottages, Shobrooke
4.2 Planning Decisions: None
4.3 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish.
05/03/21 Finance
5.1 Parish Council receipts Current Account: VAT refund £775.97
5.2 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.2.1 |
J Hole |
Salary and expenses |
287.79 |
|
5.2.2 |
HMRC |
PAYE |
24.60 |
5.3 To approve signatures for this month’s cheques
5.4 Balances:
5.4.1 Parish Council Current Account balance: £2,684.50
5.4.2 Parish Council Footpath balance (in above current account figure): £311.74
5.4.3 Parish Council Reserve Account balance: £7,798.26 (£3,250.00 ringfenced for play equipment)
5.5 Financial Statement and Budget Monitor - attached
06/03/21 Road and Footpaths
6.1 Outstanding Road and Footpath issues
Salt for new Salt bins and steps opposite Village Hall
6.2 New issues identified
07/03/21 Parish Council
7.1 Update on specification for cordless mower
7.2 To agree any further actions re Councillor liability
7.3 To consider future meetings – unless further legislation is passed, zoom meeting will not be legal after 7 May. Should we hold the Annual Parish Meeting in April via zoom or defer for another year? The May Annual Parish Council meeting will need to be held in person unless we hold it before 7 May.
08/03/21 Councillor’s Reports
8.1 To consider any Councillor reports for areas of responsibility
8.1.1 Raddon Hills report
8.2 Coronavirus support – any issues to consider?
8.3 Playing Fields
8.3.1 To note weekly inspections reports
8.3.2 To note any progress with volunteers to carry out inspections.
8.3.3 Update on quotes for installation of play equipment
8.3.4 To consider cost of monthly/quarterly play park inspections by a contractor – see below
09/03/21 Clerk’s Report
9.1 None
10/03/21 Devon County Council
10.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
11/03/21 Miscellaneous Correspondence
Draft Resources and Waste Strategy consultation – details circulated
DCC Climate Emergency newsletter - circulated
“Life on the Verge” presentation – 22 April
A list of any other correspondence will be available at the meeting
12/03/21 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/03/21 Date of next meeting: Wednesday 21 April 2021, at 7.30 pm, via zoom
End of formal business
Agenda Item 5.5
Agenda item 8.3.4
Cost of provision of monthly or quarterly inspections for play park
|
Provider |
Monthly inspection (annual cost) |
Quarterly inspection (annual cost) |
Other costs |
|---|---|---|---|
|
A |
£720.00 (£60 per visit)
|
£180.00 |
Plus one off £100.00 initial risk assessment
|
|
B |
£995.00 |
£495.00 |
Up to 10 items
|
|
C |
n/a |
£978.00 |
Up to 5 items; over 5 charged at £3.50 per item
|