Agenda for May 2021 meeting
Shobrooke Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that the Annual meeting of the above-named Parish Council will be held in the Shobrooke Village Hall on Wednesday 19 May 2021 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 13 May 2021
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted - Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/21 Election of Chairman and Vice Chairman
- To receive nominations for Chairman and to receive the Chairman’s declaration of acceptance of office form
- To receive nominations for Vice Chairman
Public Participation – standing orders suspended
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Standing orders reinstated
02/05/21 Apologies - To receive apologies
03/05/21 Declaration of Interest
3.1 Register of Interests (ROI). Councillors to update as required
3.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
3.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
04/05/21 Minutes of the last meeting held on Wednesday 28 April 2021 (previously circulated)
To be agreed and signed as a true record
05/05/21 To consider any applicants for co-option – five posts are available
Standing orders to be suspended to allow discussion with potential candidates To consider publicity plans to attract candidates
06/05/21 Mid Devon District Council
6.1 Planning Applications:
21/00331/HOUSE - Erection of two-storey extension at 1 Mill Cottages, Shobrooke (revised plans) – to note request to Cllr G Barnell to call this into Planning Committee
6.2 Planning Decisions: none
6.3 Report from MDDC Councillor on MDDC business relevant to the parish.
07/05/21 To review: (on website unless stated otherwise)
7.1 Standing Orders – already reviewed
7.2 Financial Regulations – already reviewed
7.3 Risk Assessments (https://parish.middevon.gov.uk/shobrooke/risk-assessments/)
7.4 Complaints procedure
7.5 Bank signatories – to add and remove signatories and to consider internet banking
7.6 Dates for meetings in 2022 – see below
7.7 Asset register
7.8 To confirm Insurance Policy – confirmed at last meeting
7.9 Code of Conduct – being reviewed by MDDC – to consider once their review is complete
7.10 Parish Council Action plan (https://parish.middevon.gov.uk/media/84223/action-plan.pdf)
7.11 Training and Development Policy
7.12 Publications Policy (FOI)
08/05/21 Election of officers/representatives
8.1 Neighbourhood Watch Officer
8.2 Raddon Hills representative x 2
8.3 Snow Warden
8.4 Playing Fields Liaison Officer
8.5 Delegated responsibility: Footpath Warden / Playing fields representative / Website Officer
8.6 Defibrillator/Kiosk Officer (to include weekly reporting for defib)
09/05/21 Road and Footpaths
9.1 Outstanding Road and Footpath issues – Salt for new salt bins and steps opposite Hall
9.2 New issues identified – blocked gullies Exeter Hill
10/05/21 Finance
10.1 Parish Council receipts Current Account: MDDC Precept - £6,518.00
10.2 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
10.2.1 |
C Furse |
Reimbursement for paint for play park |
33.80 |
|
10.2.2 |
BHIB |
Insurance |
239.05 |
|
10.2.3 |
Shobrooke Parish Church |
Grant for maintenance |
500.00 |
|
10.2.4 |
J Hole |
Salary and expenses |
237.36 |
|
10.2.5 |
HMRC |
PAYE |
13.20 |
10.3 To approve signatures for this month’s cheques
10.4 Balances:
10.4.1 Parish Council Current Account balance: £7,742.54
10.4.2 Parish Council Footpath balance (in above current account figure): £311.74
10.4.3 Parish Council Reserve Account balance: £7,798.39
10.5 Financial Statement and Budget Monitor - attached
11/05/21 Councillor’s Reports
11.1 To consider any Councillor reports for areas of responsibility
11.2 Playing Fields
11.2.1 To note weekly inspection reports
11.2.2 Update on installation of new play equipment
11.2.3 To agree maintenance programme for play park
12/05/21 Clerk’s Report - none
13/05/21 Parish Council
13.2 To consider any training needs
14/05/21 Devon County Council - Report from Cllr M Squires on DCC business relevant to parish
15/05/21 Miscellaneous Correspondence - A list will be available at the meeting
16/05/21 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
17/05/21 Date of next meeting: Wednesday 16 June 2021 in the Village Hall at 7.30 pm
Agenda Item 7.6
Shobrooke Parish Council
Meeting dates for 2022
Wednesday 19 January
Wednesday 16 February
Wednesday 16 March
Wednesday 10 April
Wednesday 18 May - Annual Parish Meeting 7pm
Wednesday 18 May (Parish Council Annual Meeting)
Wednesday 15 June
Wednesday 20 July
Wednesday 21 September
Wednesday 19 October
Wednesday 16 November
Wednesday 21 December (Budget and precept)
Agenda Item 10.5