Agenda for December 2019 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that the meeting of the above-named Parish Council will be held in the Shobrooke Village Hall on Tuesday 10 December 2019 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 5 December 2019
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/12/19 Apologies
To receive apologies
02/12/19 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/12/19 Minutes of the last meeting held on Tuesday 12 November 2019 (previously circulated)
To be agreed and signed as a true record
04/12/19 To consider any applicants for co-option – two posts are available
Standing orders to be suspended to allow discussion with potential candidates
05/12/19 Mid Devon District Council
5.1 Planning Applications - None
5.2 Planning Decisions:
19/01375/HOUSE and 19/01380/LBC – Erection of two storey rear extension and side porch and new window openings at 1 Blackmoor Cottages, Shobrooke – grant permission
5.3 To note MDDC have updated their Code of Conduct – details circulated separately. To agree to update our code (either now or at annual meeting in May).
5.4 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish Report circulated separately
06/12/19 Road and Footpaths
6.1 Outstanding Road and Footpath issues
6.2 New issues identified
6.3 To agree location for 20 is plenty signs
07/12/19 Finance
7.1 Parish Council receipts Current Account: £250.00 from Allotment Association (to agree to ringfence for play equipment)
7.2 Parish Council payments current account:
|
7.2.1 |
J Hole (reimbursement) |
2 x salt bins |
341.74 |
|
7.2.2 |
Archer Safety Signs |
2 x 20 is plenty signs |
148.86 |
|
7.2.3 |
J Hole |
Salary and expenses |
225.55 |
|
7.2.4 |
HMRC |
PAYE |
12.00 |
7.3 To resign a cheque to J Hill following the banks refusal to cash the cheque as according to their files, Cllr L Pitts is not a signatory. To note a complaint has been sent to the bank.
7.4 To complete the forms to add Cllr L Pitts as a signatory
7.5 To approve signatures for this month’s cheques
7.6 Balances:
7.6.1 Parish Council Current Account balance: £1,389.79
7.6.2 Parish Council Footpath balance (in above current account figure): £311.74
7.6.3 Parish Council Reserve Account balance: £7,793.69 (£3,000.00 ringfenced for play equipment)
7.7 Financial Statement and Budget Monitor – attached.
7.8 Quarterly Bank Reconciliation – available for checking and signing at the meeting
7.9 To consider grant request from Mid Devon Mobility – details circulated separately
7.10 To agree budget and precept for 2020/21 – details circulated separately
08/12/19 Councillor’s Reports
8.1 To consider any Councillor reports for areas of responsibility
8.2 Playing Fields report
09/12/19 Clerk’s Report
9.1 None
10/12/19 Parish Council
10.1 To consider any training needs for new co-opted councillors
10.2 To agree shortlisted companies for play equipment and arrangements for quotes
10.3 Update on mobile phone signal
11/12/19 Devon County Council
11.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish – report circulated separately
12/12/19 Miscellaneous Correspondence
Ash Die back – circulated separately
Devon Carbon Plan Activity– circulated separately
A list of any other correspondence will be available at the meeting
13/12/19 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
14/12/19 Date of next meeting: To be agreed as either Tuesday 14 January 2020 or Tuesday 11 February 2020 at 7.30 pm in the Village Hall
End of formal business
Agenda Item 7.5
Budget monitor available here