Agenda for June 2019 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that the meeting of the above-named Parish Council will be held in the Shobrooke Village Hall on Tuesday 11 June 2019 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 5 June 2019
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
01/06/19 Apologies - To receive apologies
02/06/19 Declaration of Interest
1.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
1.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/06/19 Minutes of the last meeting held on Tuesday 14 May 2019 (previously circulated)
To be agreed and signed as a true record
04/06/19 To consider any applicants for co-option – two posts are available
Standing orders to be suspended to allow discussion with potential candidates
05/06/19 Mid Devon District Council
5.1 Planning Applications:
19/00852/HOUSE – conversion of outbuilding to an Artist Studio at Pennicott Farm
5.2 Planning Decisions
19/00628/HOUSE – Erection of porch at Rose Cottage, Shute – grant permission
19/00568/FULL and 19/00571/LBC – Demolition of cloakroom and porch, internal alterations, erection of a porch and extension to North elevation and extension to existing conservatory to South elevation with alteration to window over, replacement of tile roof with natural slate and erection of a garage block at Lower Living, Shobrooke – grant permission
5.3 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish
06/07/19 Road and Footpaths
6.1 Outstanding Road and Footpath issues – list attached
6.2 To confirm reporting arrangements for P3 issues after August
6.3 New issues identified
07/06/19 Finance
7.1 Parish Council receipts Current Account: None
7.2 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
7.2.1 |
Shobrooke Parish Council Reserve Account |
Transfer of funds |
2,000.00 |
|
7.2.2 |
Shobrooke PCC |
Grant maintenance of churchyard |
400.00 |
|
7.2.3 |
Shobrooke PCC |
Maintenance of war memorial |
100.00 |
|
7.2.4 |
J Hole |
Salary and expenses |
200.26 |
|
7.2.5 |
HMRC |
PAYE |
8.40 |
7.3 To approve signatures for this month’s cheques
7.4 Balances:
7.4.1 Parish Council Current Account balance: £4,210.17
7.4.2 Parish Council Footpath balance (in above current account figure): £311.74
7.4.3 Parish Council Reserve Account balance: £7,793.17(£3,000.00 ringfenced for play equipment)
7.5 Financial Statement and Budget Monitor - attached
7.6 Quarterly bank reconciliation - available at the meeting for checking and signing
08/06/19 Councillor’s Reports
8.1 To consider any Councillor reports for areas of responsibility
8.2 Playing Fields report
09/06/19 Clerk’s Report
9.1 To note three councillors are booked on the Planning training course
10/06/19 Parish Council
10.1 To consider any training needs for new co-opted councillors
10.2 To sign risk assessments
10.3 To note cost of new pads for defibrillator of £60.00 adult and £80.00 child. Shelf life is 2 years and they can be shipped in 1-2 working days. Current adult pads expire March 2020 and child pads expire October 2019
11/06/19 Devon County Council
11.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
12/06/19 Miscellaneous Correspondence
Election to DALC County Committee
Devon Communities Action for Wildlife Conference
A list of any other correspondence will be available at the meeting
13/06/19 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
14/06/19 Date of next meeting: Tuesday 9 July 2019 in the Village Hall at 7.30 pm
Part II
Members of the press and public will be excluded from Part II in order that sensitive information can be considered confidentially
15/06/19 Grass cutting at playpark – to note costs for hire of equipment
16/06/19 To consider request by Clerk for a review of hours of work and salary point.
End of formal business
Agenda Item 6.1
Outstanding issues for Roads and Footpaths
- Various pot hole between Exeter Hill Cross and Stumpy Cross
- Drains at Exeter Hill Cross – update from DCC – This gully has been added to the annual inspection. When last inspected by our gully team 07/03/19 they have reported that the cover was stuck and this has now been forwarded to our contractor to repair and then clean this gully
Agenda Item 7.5
Budget monitor available here