Agenda for June 2018 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a meeting of the above named Parish Council will be held in the Shobrooke Village Hall on Tuesday 12 June 2018 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 6 June 2018
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/06/18 Apologies
To receive apologies
02/06/18 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/06/18 Minutes of the last meeting held on Tuesday 8 May 2018 (previously circulated)
To be agreed and signed as a true record
04/06/18 Mid Devon District Council
4.1 Planning Applications:
18/00781/HOUSE – Erection of first floor extension to garage at Shobrooke Mill, Shobrooke
18/00843/FULL - Removal of agricultural occupancy Condition (f) of planning permission 4/44/87/1850 at Oaklea, Shobrooke
4.2 Planning Decisions:
18/00452/CLU | Certificate of lawfulness for the existing use of a dwelling in non-compliance with an agricultural occupancy condition at Oaklea Shobrooke Crediton Devon EX17 1AL – certificate issued
4.3 Report from Cllr P Hare-Scott
05/06/18 Road and Footpaths
5.1 Outstanding Road and Footpath issues – list attached
5.2 New issues identified
5.3 Report from Footpath Warden re Management and maintenance of footpaths where the land is not farmed/managed by the landowner – circulated separately
5.4 Report from Footpath Warden re re-printing of footpath leaflet – see below
06/06/18 Finance
6.1 To approve signatures for this month’s cheques
6.2 Parish Council receipts Current Account: DCC - £1,695.00 – CEF grant
6.3 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
6.3.1 |
Playsafety Ltd |
Playground re-inspection |
270.00 |
|
6.3.2 |
DALC |
Clerk training course (split with NSC) |
20.00 |
|
6.3.3 |
Orbital Signs |
Dog fouling signs |
36.00 |
|
6.3.4 |
Gritex |
Towable gritter |
2,112.00 |
|
6.3.5 |
A Bowden |
Installation of Defibrillator |
60.00 |
|
6.3.6 |
J Hole |
Salary and expenses |
237.25 |
|
6.3.7 |
HMRC |
PAYE |
28.80 |
To note return of cheque for £35.00 from ICO as renewal was issued in error
6.4 Balances:
6.4a Parish Council Current Account balance: £5,355.45
6.4b Parish Council Footpath balance (in above current account figure): £361.74
6.4c Parish Council Reserve Account balance: £5,790.03
6.5 Financial Statement and Budget Monitor
07/06/18 Councillor’s Reports
7.1 To consider any Councillor reports for areas of responsibility
08/06/18 Clerk’s Report
8.1 To agree policies for GDPR
a) General Privacy notice for website – circulated separately
b) Privacy notice for staff, councillors and volunteers to be sent with consent form – circulated separately
09/06/18 Parish Council
9.1 Playing Field
9.1.1 To note re-inspection Report - circulated separately
9.1.2 Update on new maintenance schedules
9.1.3 Update on S106 grant application for fencing – waiting for 3 quotes
9.1.4 To note response from insurance company re grass cutting – see below
9.1.5 To note confirmation from MDDC that they are aware of ownership of playpark
9.1.6 To consider weed treatment at the playpark
9.1.7 To consider sign for playpark to go on post at a cost of £62.00
9.2 Update on Maintenance of BT Kiosk, installation of defibrillator and listing on 999 system
9.3 Update on defibrillator training – BHF do not provide, other charges range for £375 to £400
9.4 To consider provision of a salt bin by the Shobrooke sign at the bottom end of the village
9.5 To sign updated general risk assessment – circulated separately
10/06/18 Devon County Council
10.1 Report from Cllr M Squires – circulated separately
11/06/18 Miscellaneous Correspondence
A list of any other correspondence will be available at the meeting
12/06/18 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/06/18 Date of next meeting: Annual Parish Meeting Tuesday 10 July 2018 in the Village Hall at 7.30 pm
End of formal business
This Notice must be left at or sent to the usual place of residence of every member of the Council, three clear days at least before the meeting.
Agenda Item 5.1
Outstanding issues for Roads and Footpaths
- Various pot hole - reported
- Various drains - reported
Agenda Item 5.4
Shobrooke Walks Leaflet
Background
In the latter part of 2016 and the early period of 2107, Phil Keen and Fred Harper put together a leaflet called Shobrooke Walks. This was supported in principle by the Parish Council and financially by Devon County Council through a locality grant. One thousand copies of the leaflet were printed locally by Hedgerow Print and made available at the March 2017 meeting of the Parish Council. The leaflets were subsequently distributed though The Red Lion Inn and three dispensers in the Parish. Others have been distributed by individuals and placed in outlets in Crediton and at Great Gutton (a local holiday let complex).
The leaflets have proved to be very popular and we now have less than 100 in stock. I have asked Phil Keen to get a price for a further run of 1,000 copies from Hedgerow Print. Phil and I would look at the content and make any necessary minor amendments.
Proposal
The Parish Council should consider supporting a reprint of the leaflet Shobrooke Walks and suggest sources of money for funding it.
Fred Harper (P3 Coordinator)
30th May, 2018
Agenda Item 9.1.4
E-mail from BHIB Insurance
In respect of Parishioner who cuts the grass in your playpark on his own equipment, providing there is an agreement/contract in place and he is abiding by the risk assessment and provided that the equipment he uses is used and maintained as per the manufacturer’s instructions then yes he will be covered. However we will not provide cover for any damages caused to the mower or any roadside use for the mower.
Inspections for playpark equipment, should be carried out on a regular basis and noted in the minutes, so you have record of the checks.