Agenda for May 2018 meeting
Shobrooke Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that the Annual meeting of the above-named Parish Council will be held in the Shobrooke Village Hall on Tuesday 8 May 2018 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 2 May 2018
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/18 Election of Chairman and Vice Chairman
- To receive nominations for Chairman and to receive the Chairman’s declaration of acceptance of office form
- To receive nominations for Vice Chairman
02/05/18 Apologies - To receive apologies
03/05/18 Declaration of Interest
3.1 Register of Interests (ROI). Councillors to update as required
3.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
3.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
04/05/18 Minutes of the last meeting held on Friday 27 April 2018 (previously circulated)
To be agreed and signed as a true record
05/05/18 Mid Devon District Council
4.1 Planning Applications:
17/00348/MOUT - Residential development of up to 326 dwellings; 8.6 hectares of land made available to facilitate the relocation of Crediton Rugby Club; up to 1.1 hectares of land safeguarded for the delivery of a primary school; access arrangements from A3072 (Exhibition Way); pedestrian and cycle access on to Pounds Hill/Stonewall Cross junction, Old Tiverton Road and Pedlerspool Lane; landscaping and area of public open space; and other associated infrastructure and engineering operations at (Creedy Bridge) Crediton
18/00550/FULL - Change of use of agricultural land to domestic garden, formation of new access and parking area, and erection of extension at Oak Cottage Shobrooke
4.2 Planning Decisions:
17/01623 - Erection of an extension to existing livestock building and an extension to cover a cattle handling area and an extension to cover a cattle loafing area – grant permission
4.3 To note new premises Licence for Enchanted Ball
4.4 Report from Cllr P Hare-Scott
05/05/18 To review:
5.1 Standing Orders – to consider adopting updated NALC orders – circulated separately
5.2 Financial Regulations – to consider amending item 9C to read as follows
“The Responsible Finance Officer (RFO) will STRIVE to obtain two (2) quotations for any goods or services over the value of £250.00 as required by the Parish Council. For goods or services over the value of £500.00 the RFO will STRIVE to obtain three (3) quotations. This will apply to all orders for goods or services placed on behalf of the Parish Council irrespective of funding stream”
5.3 Risk Management Policy and risk assessments - circulated separately
5.4 Complaints procedure – on website
5.5 Bank signatories
5.6 Dates for meetings in 2019 – see below
5.7 Asset register - circulated separately
5.8 To confirm Insurance Policy – available at meeting
5.9 Code of Conduct – on website
5.10 Parish Council Action plan – on website
5.11 Training and Development Policy – on website
5.12 Publications Policy (FOI) – on website
06/05/18 Election of officers/representatives
6.1 Crediton Neighbourhood Plan representative – currently Cllr B Curle
6.2 Neighbourhood Watch Officer – currently Cllr L Pitts
6.3 Raddon Hills representative – Currently Cllrs C Boult and R Ayre
6.4 Snow Warden – currently Cllr C Boult
6.5 Delegated responsibility: Footpath Warden – currently Fred Harper
Playing fields rep – currently Darren Fox
Website Officer – currently Clerk
6.6 To consider a new post - Playing Field Liaison Officer
07/05/18 Road and Footpaths
5.1 Outstanding Road and Footpath issues – list attached
5.2 New issues identified
08/05/18 Finance
8.1 To approve signatures for this month’s cheques
8.2 Parish Council receipts Current Account: None
8.3 Parish Council payments current account:
|
Item |
Payer |
Purpose |
Amount £ |
|---|---|---|---|
|
8.3.1 |
J Ayre |
Replacement of sleeper bridge incl weldmesh/ handrail |
180.00 |
|
8.3.2 |
DALC |
Affiliation fees |
124.35 |
|
8.3.3 |
Signs Express |
Defibrillator signs x 3 |
69.84 |
|
8.3.4 |
ICO |
Data Protection Registration |
35.00 |
|
8.3.5 |
Wicksteed |
2 x toddler swings and chains |
440.08 |
|
8.3.6 |
J Hole |
Salary and expenses |
250.43 |
|
8.3.7 |
HMRC |
PAYE |
11.20 |
|
8.3.8 |
TBA |
Insurance |
TBA |
8.4 Balances:
8.4a Parish Council Current Account balance: £6,634.22
8.4b Parish Council Footpath balance (in above current account figure): £361.74
8.4c Parish Council Reserve Account balance: £5,789.78
8.5 Financial Statement and Budget Monitor - attached
8.6 Annual Return – circulated separately
8.6.1 To approve Part 1 Annual Governance Statement 2017/18
8.6.2 To approve Part 2 Accounting Statements 2017/18
8.6.3 To sign Certificate of Exemption stating that during 2017/18 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000
09/05/18 Councillor’s Reports
9.1 To consider any Councillor reports for areas of responsibility
10/05/18 Clerk’s Report
10.1 Data Protection – Clerk to update on actions required – information circulated separately
11/05/18 Parish Council
11.1 Playing Field
11.1.1 To note a re-inspection at a cost of £225.00 plus VAT has been booked
11.1.2 To agree arrangements for formulating a long-term plan for the playpark to include funding
11.1.3 Update on right of way outside play park. To consider future actions
11.2 Update on Maintenance of BT Kiosk and installation of defibrillator.
11.3 To consider training for parishioners on how to use a defibrillator
11.4 To consider how the Parish Council currently communicates with parishioners and to consider if communication could be improved
12/05/18 Devon County Council
12.1 Report from Cllr M Squires
13/05/18 Miscellaneous Correspondence
A list of any other correspondence will be available at the meeting
14/05/18 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
15/05/18 Date of next meeting: Tuesday 12 June 2018 in the Village Hall at 7.30 pm
End of formal business
This Notice must be left at or sent to the usual place of residence of every member of the Council, three clear days at least before the meeting.
Agenda Item 5.1
Outstanding issues for Roads and Footpaths
- Pot hole between Exeter Hill Cross and Stumpy Cross - reported
- Drains at Exeter Hill Cross, Church Lane and by bus stop - reported
- Dog fouling signs – ordered
Agenda Item 5.6
Shobrooke Parish Council
Meeting dates for 2019
Tuesday 8 January (Precept)
Tuesday 12 February
Tuesday 12 March
Tuesday 9 April
Annual Parish Meeting – Tuesday 14 May
Tuesday 14 May (Parish Council Annual Meeting)
Tuesday 11 June
Tuesday 9 July
Tuesday 13 August (if required)
Tuesday 10 September
Tuesday 8 October
Tuesday 12 November
Tuesday 10 December (Budget)
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