Agenda for November 2018 meeting

Shobrooke Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a meeting of the above named Parish Council will be held in the Shobrooke Village Hall on Tuesday 13 November 2018 at 7.30pm. 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this   8 November 2018

Signed                             Jane Hole

Clerk to the Parish Council                 shobrookepc@outlook.com           01392 851148 

Business to be Transacted

Public Participation 

Members of the public are invited to give their views and ask questions on issues on this  agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes. 

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/11/18     Apologies 

To receive apologies 

02/11/18     Declaration of Interest

2.1              Register of Interests (ROI).  Councillors to update as required

2.2              Personal Interests (PI).  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Disclosable Pecuniary interest (DPI).  Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

 

03/11/18     Minutes of the last meeting held on Tuesday 9 October 2018 (previously circulated)

To be agreed and signed as a true record 

04/11/18     Mid Devon District Council

4.1              Planning Applications

None

4.2              Planning Decisions:

18/01281/PNCOU - Prior notification for the change of use of agricultural barn to dwelling under Class Q  at West Efford Farm, Shobrooke Devon – not permitted development

18/01379/FULL- Formation of new access track at West Efford Lane, Shobrooke – grant permission

18/01402/HOUSE - Erection of a replacement garden store/workshop at Oak Cottage, Shobrooke – grant permission

4.3              Report from Cllr P Hare-Scott 

05/11/18     Road and Footpaths

5.1              Outstanding Road and Footpath issues

i) Drains opposite the village hall/bus stop – on list to be jetted

ii) Poor road surface by Creedy Court – no update

iii) Damaged bridge by Lower Coombe Cottages – no update

iv) Junction at Church lane white lines needed – no update

5.2              New issues identified and report from Footpath Warden

5.3              Update on work to allotment path 

06/11/18     Finance

6.1              To approve signatures for this month’s cheques

6.2              Parish Council receipts Current Account: None

6.3              Parish Council payments current account:                 

                 

Item	Payer	Purpose	Amount £
6.3.1	Information Commissioner*	Data Protection	40.00
6.3.2	J Hill	Hire of mower and associated costs	700.00
6.3.3	J Hole	Salary and expenses	158.86
6.3.4	HMRC	PAYE	3.20

                                                                                                                                                         

 * payment already made due to short payment deadline

6.4              Balances:

6.4a            Parish Council Current Account balance: £3,053.39

6.4b            Parish Council Footpath balance (in above current account figure): £361.74

 6.4c           Parish Council Reserve Account balance: £5,791.48

6.5              Financial Statement and Budget Monitor 

6.6              To consider sign for playpark stating “No Barbecues Please” in green letters on white metal, 70cm wide x 7cm, placed separately under the main sign for a cost of £30.00 

07/11/18     Councillor’s Reports                                    

7.1              To consider any Councillor reports for areas of responsibility

Snow Warden – to note response from MDDC re storage of towable gritter and to consider storage options.  To draw up a risk assessment for use of gritter 

08/11/18     Clerk’s Report

8.1              To agree that Shobrooke documents may be stored in NSC filing cabinets located in NSC Parish Hall (the Clerk needs to free up space and NSC PC have agreed files can be stored at Shobrookes risk)             

09/11/18     Parish Council

9.1              To sign Standing orders and Financial Regulations

9.2              Playing Field

9.2.1           To note latest inspection report

9.2.2           Update on playground fencing

9.2.3           Update on play park wall

9.3              Dates for Defibrillator awareness session

9.4              To consider updating the noticeboard in the bus shelter

9.5              To consider reports of dog barking and agree any possible actions

10/11/18     Devon County Council

10.1            Report from Cllr M Squires 

11/11/18     Miscellaneous Correspondence

Connecting Devon and Somerset – digital users survey

A list of any other correspondence will be available at the meeting                  

12/11/18     Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

13/11/18     Date of next meeting: Tuesday 11 December 2018 in the Village Hall at 7.30 pm.