Agenda for September 2018 meeting
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that a meeting of the above named Parish Council will be held in the Shobrooke Village Hall on Tuesday 11 September 2018 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 5 September 2018
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/09/18 Apologies - To receive apologies
02/09/18 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/09/18 Minutes of the last meeting held on Tuesday 10 July 2018 (previously circulated)
To be agreed and signed as a true record
04/09/18 Mid Devon District Council
4.1 Planning Applications
18/01184/FULL- Change of use of land for the siting of a temporary agricultural worker's dwelling at West of Shute Cross, Shute
18/01183/MFUL - Erection of an agricultural building for free range egg laying, clean and dirty water handling facilities, control room/packing area, 2 feed bins and creation of new access at West of Shute Cross, Shute
New premises licence application - Harefield Barn, Shute, Shobrooke, Crediton EX17 1BW
18/01379/FULL- Formation of new access track at West Efford Lane, Shobrooke
4.2 Planning Decisions:
18/00781/HOUSE - Erection of first floor extension to garage at Shobrooke Mill – permission granted
18/00843/FULL - Removal of agricultural occupancy Condition (f) of planning permission 4/44/87/1850 at Oaklea, Shobrooke – permission refused
4.3 To consider request from Crediton Town Council Clerk to write to MDDC to oppose the decision to sell CTC offices to a private buyer – e-mail circulated separately
4.4 To note visit by MDDC Chairman to October meeting – Any questions to be forwarded in advance
4.5 Report from Cllr P Hare-Scott
05/09/18 Road and Footpaths
5.1 Outstanding Road and Footpath issues – drain by bus stop and potholes
5.2 New issues identified
5.3 To note Risk Assessment for steps etc on allotment path and to consider any actions (circulated separately)
5.4 To note various works to Footpaths to be carried out and funded by DCC (circulated separately for information)
06/09/18 Finance
6.1 To approve signatures for this month’s cheques
6.2 Parish Council receipts Current Account: £250.00 – grant from Cllr M Squires
6.3 Parish Council payments current account:
To ratify payment made in August:
|
Item |
Payer |
Purpose |
Amount £ |
|---|---|---|---|
|
6.3.1 |
Phil Keen |
Re-print of Shobrooke Walk leaflet |
264.00 |
New payments
|
Item |
Payer |
Purpose |
Amount £ |
|---|---|---|---|
|
6.3.2 |
Sign Express |
Sign for playing fields |
32.00 |
|
6.3.3 |
J Hole |
Salary and expenses |
292.07 |
6.4 Balances:
6.4a Parish Council Current Account balance: £4,373.08
6.4b Parish Council Footpath balance (in above current account figure): £361.74
6.4c Parish Council Reserve Account balance: £5,790.27
6.5 Financial Statement and Budget Monitor
07/09/18 Councillor’s Reports
7.1 To consider any Councillor reports for areas of responsibility
08/09/18 Clerk’s Report
None
09/09/18 Parish Council
9.1 To agree updated Standing orders and Financial Regulations previously circulated.
9.2 Playing Field - To note inspection Report/repairs to monkey bars/bees nest
9.2.1 Update on new maintenance schedules/maintenance weekend
9.3 Update on Maintenance of BT Kiosk
9.4 Update on defibrillator awareness session
9.5 To note e-mail from parishioner re parking on road – circulated separately, and to consider any action
9.6 To note grant application for £150.00 for a salt bin has been successful
9.7 To consider an application to Communities Together Fund for two salt bins at the crossroads between Newton St Cyres and Shute and Shobrooke and Thorverton.
10/09/18 Devon County Council
10.1 Report from Cllr M Squires
11/09/18 Miscellaneous Correspondence
Letter from W Ayre re application for a free-range poultry unit at Summerhay Farm –circulated separately
Invitation to Local Neighbourhood Police team meeting – 19 September
A3072 at Exhibition Road, closed 8th October for 4 nights, 1900 – 0600
A list of any other correspondence will be available at the meeting
12/09/18 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/09/18 Date of next meeting: Tuesday 9 October 2018 in the Village Hall at 7.30 pm.
Part II
(Members of the press and public will be excluded from Part II in order that commercially sensitive information can be considered confidentially)
14/09/18 To consider three quotes for fencing at the Play park
End of formal business