Agenda for February 2020

Shobrooke Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that the meeting of the above-named Parish Council will be held in the Shobrooke Village Hall on Tuesday 11 February 2020 at 7.30pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder. 

Dated this   5 February 2020

Signed                             Jane Hole

Clerk to the Parish Council                 shobrookepc@outlook.com           01392 851148

 

Business to be Transacted 

Public Participation

Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes. 

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances) 

01/01/20     Apologies  

To receive apologies 

02/02/20     Declaration of Interest

2.1              Register of Interests (ROI).  Councillors to update as required

2.2              Personal Interests (PI).  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Disclosable Pecuniary interest (DPI).  Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item. 

03/02/20     Minutes of the last meeting held on Tuesday 14 January 2020 (previously circulated)

To be agreed and signed as a true record 

04/02/20     To consider any applicants for co-option – two posts are available

Standing orders to be suspended to allow discussion with potential candidates 

05/02/20     Mid Devon District Council

5.1                Planning Applications

None                                           

5.2              Planning Decisions:

None

5.3              To consider Local Government Boundary Commission public consultation proposals for Mid Devon which reduce MDDC wards by 3 and change ward boundaries. See below

5.4              Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish 

06/02/20     Road and Footpaths

6.1              Outstanding Road and Footpath issues

Various pot holes

Damaged drain opposite old Post Office – reported to DCC

6.2              New issues identified

Standing water on bend by Shobrooke Park

Bus stop trip hazard

6.3              Update on location of 20 is plenty signs 

07/02/20     Finance

7.1              Parish Council receipts Current Account:

                  

Item	Payer	Purpose	Amount £
7.1.1	HMRC	VAT refund	548.05

                                                                                                                                          

7.2              Parish Council payments current account:                

                  

Item	Payee	Purpose	Amount £
7.2.1	Shobrooke Parish Hall	Hire of room	126.00
7.2.2	J Hole	Salary and expenses	233.40
7.2.3	HMRC	PAYE	12.00

                                                                                                                                         

7.3              To approve signatures for this month’s cheques

7.4              Balances:

7.4.1           Parish Council Current Account balance: £1,439.35

7.4.2          Parish Council Footpath balance (in above current account figure): £311.74

7.4.3          Parish Council Reserve Account balance: £7,795.67 (£3,250.00 ringfenced for play equipment)

7.5             Financial Statement and Budget Monitor - attached 

08/02/20     Councillor’s Reports                                    

8.1              To consider any Councillor reports for areas of responsibility

8.2              Playing Fields report 

09/02/20     Clerk’s Report

9.1              None 

10/02/20     Parish Council

10.1            To consider any training needs for new co-opted councillors

10.2            Update on grant applications for play equipment

10.4             Woodland Trust – application has been made – if accepted, trees available in November 2020.  DCC Landmark Tree – One applied for.  To agree planting and care etc                  

11/02/20     Devon County Council

11.1            Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish 

12/02/20     Miscellaneous Correspondence

Free defibrillator training for one Councillor in Crediton

A list will be available at the meeting 

13/02/20     Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making. 

14/02/20     Date of next meeting: Tuesday 3 March 2020 at 7.30 pm in the Village Hall 

End of formal business

 

Agenda item 5.3 

The Local Government Boundary Commission for England has opened a public consultation on its draft recommendations for new electoral arrangements for Mid Devon District Council.

The draft recommendations propose that:

• Mid Devon should be represented by 42 councillors, the same number as present
• Mid Devon should have 21 wards, three fewer than there are now
• The boundaries of all wards should change 

The public can view the proposed changes via an interactive map which shows existing and proposed boundaries, as well as leave comments and suggest alternative boundaries on the Commission’s consultation portal. 

Alternatively they may wish to write or email the Commission.

Review Officer (Mid Devon) Local Government Boundary Commission for England 1st Floor, Windsor House 50 Victoria Street London SW1H 0TL Email: reviews@lgbce.org.uk 

Professor Colin Mellors, Chair of the Commission, said: 

“We are publishing recommendations for a new pattern of wards across Mid Devon and we are keen to hear what local people think of the recommendations. Our review aims to deliver electoral equality for local voters. This means that each councillor represents a similar number of people, so that everyone’s vote in council elections is worth roughly the same, regardless of where you live.

“We also want to ensure that our recommendations reflect the interests and identities of local communities across Mid Devon and that the pattern of wards can help the council deliver effective local government for local people.

“We will consider all the submissions we receive, whoever they are from and whether your evidence applies to the whole district or just a part of it.”

Once the Commission has considered all the responses to the consultation, it aims to publish its final recommendations in June 2020 and, subject to all the necessary scrutiny processes, the new electoral arrangements are scheduled to come into effect at the district elections in 2023. 

The public consultation will run until 13 April 2020. 

The Commission’s full report on its draft recommendations can be found at lgbce.org.uk. 

To find out more...

Further information on drawing up a pattern of electoral wards and putting forward alternative proposals is available in the Local Government Boundary Commission’s guidance document: Electoral reviews: technical guidance.

The Local Government Boundary Commission also publish a practical guide for putting forward submissions called How to propose a pattern of wards.

Information about previous electoral reviews of district councils where you can see how the Commission came to its conclusions and how other counties, districts and parishes responded to consultations on draft recommendations is also available at lgbce.org.uk. 

 

 

Agenda Item 7.5

Click here for accessibility Budget Monitor