Agenda for November 2020
Shobrooke Parish Council
Notice of Meeting of Parish Council
Dear Councillors
I hereby give notice that the meeting of the above-named Parish Council will be held on Tuesday 10 November 2020 at 7.30pm via Zoom
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 5 November 2020
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Public Participation – please email the Parish Clerk by 6pm on Tuesday 10 November for details of how to join the zoom meeting
Public Participation
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/11/20 Apologies
To receive apologies
02/11/20 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/11/20 Minutes of the last meeting held on Tuesday 12 October 2020 (previously circulated)
To be agreed and signed as a true record
04/11/20 Mid Devon District Council
4.1 Planning Applications:
East Devon District Council 20/1517/FUL - Construction of digestate storage lagoon, with associated hardstanding and 2.4 metre high security fencing at Land South of Rixenford Lane, Upton Pyne – Shobrooke PC are not consultees. However the issues are with regard to accuracy of planning applications and how traffic implications can affect parishes outside the consultation area
4.2 Planning Decisions: None
4.3 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish
05/11/20 Finance
5.1 Parish Council receipts Current Account: None
5.2 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
5.2.1 |
J Hill |
Hire of mower and petrol |
700.00 |
|
5.2.2 |
J Hole |
Salary and expenses |
228.10 |
|
5.2.3 |
HMRC |
PAYE |
13.20 |
5.3 To approve signatures for this month’s cheques
5.4 Balances:
5.4.1 Parish Council Current Account balance: £2,761.55
5.4.2 Parish Council Footpath balance (in above current account figure): £311.74
5.4.3 Parish Council Reserve Account balance: £7,7967.94 (£3,250.00 ringfenced for play equipment)
5.5 Financial Statement and Budget Monitor - attached
5.6 To consider purchase of zoom subscription at £11.99 per month
06/11/20 Road and Footpaths
6.1 Outstanding Road and Footpath issues
Bus stop trip hazard – hazard does not meet criteria for action
New Salt bins – DCC chased/ sign post at the Mill
6.2 New issues identified
07/11/20 Parish Council
7.1 Maintenance of war memorial
7.2 Maintenance of churchyards
7.3 To agree to hold meetings on the third Wednesday in the month with effect from January 2021
7.4 Update on request to move post box to the other side of the road where there is a pavement and safer access – request accepted and waiting for approval
08/11/20 Councillor’s Reports
8.1 To consider any Councillor reports for areas of responsibility
8.2 Playing Fields
8.2.1 To review re-opening of park – to note new guidance received from insurer
8.2.2 Telegraph poles – Western Power are not able to supply FOC. Quote received £180.00 - £250.00 each (excl VAT) for 9 to 12m poles
8.2.3 To note delivery of saplings in November and to agree planting
09/11/20 Clerk’s Report
9.1 To note Quality Council award has expired. To consider renewing – cost £150.00
10/11/20 Devon County Council
10.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
11/11/20 Miscellaneous Correspondence
A list will be available at the meeting
12/11/20 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/11/20 Date of next meeting: Tuesday 8 December 2020, at 7.30 pm, via zoom
End of formal business
Agenda Item 5.5