Agenda for May 2022 meeting
Shobrooke Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that the meeting of the above-named Parish Council will be held on Wednesday 18 May 2022 at 7.45pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 12 May 2022
Signed Jane Hole
Clerk to the Parish Council shobrookepc@outlook.com 01392 851148
Business to be Transacted - Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/22 Election of Chairman and Vice Chairman
- To receive nominations for Chairman and to receive the Chairman’s declaration of acceptance of office form
- To receive nominations for Vice Chairman
Public Participation – standing orders suspended
Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council. Limited to 15 minutes.
Standing orders reinstated
02/05/22 Apologies
To receive apologies
03/05/22 Declaration of Interest
2.1 Register of Interests (ROI). Councillors to update as required
2.2 Personal Interests (PI). Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Disclosable Pecuniary interest (DPI). Councillors must declare any pecuniary interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
04/05/22 Minutes of the last meeting held on Wednesday 20 April 2022 (previously circulated)
To be agreed and signed as a true record
05/05/22 To consider any applicants for co-option
Standing orders to be suspended to allow discussion with candidates.
06/05/22 Mid Devon District Council
6.1 Planning Applications:
22/00403/FULL - Erection of cabin for use as a holiday let at Brambly Hedge, Efford Shobrooke
6.2 Planning Decisions:
21/02552/FULL - Retention of Mongolian Ger, tool cupboard, tool shed and lean to for agricultural equipment at Wyke Hill, Shobrooke – refuse permission
22/00371/FULL- Erection of dwelling following demolition of Dutch barn and stable and formation of vehicular access at West Efford Farm, Efford, Shobrooke – grant permission
22/00423/LBC - Listed Building Consent to replace tiled roof of house and guttering and repoint chimney at Zephyr Cottage, Shobrooke – grant permission
6.3 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish
07/05/21 To review: (on website unless stated otherwise)
7.1 Standing Orders
7.2 Financial Regulations
7.3 Code of Conduct Code of conduct – To agree to adopt MDDC updated Code – available to read at: https://www.middevon.gov.uk/media/353419/approved-code-of-conduct-october-2021.pdf
7.4 Training and Development Policy
7.5 Publications Policy (FOI)
7.6 Complaints procedure
7.7 Risk Assessments
7.8 Parish Council Action plan
7.9 Bank signatories
7.10 Dates for meetings in 2023 – see below
7.11 Asset register – circulated separately
7.12 To confirm Insurance Policy – circulated separately
08/05/21 Election of officers/representatives
8.1 Neighbourhood Watch Officer
8.2 Raddon Hills representative x 2
8.3 Snow Warden
8.4 Playing Fields Liaison Officer
8.5 Defibrillator/Kiosk Officer (to include reporting for defib)
8.6 Delegated responsibility: Footpath Warden/Website Officer
09/05/22 Finance
9.1 Parish Council receipts Current Account: None
9.2 Parish Council payments current account:
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
9.2.1 |
BHIB |
Insurance |
263.17 |
|
9.2.2 |
ICO |
Data Protection (£35 if direct debit is set up) |
40.00 |
|
9.2.3 |
Shobrooke Parish Church |
Grant for maintenance |
500.00 |
|
9.2.4 |
J Hole |
Reimbursement for seeds for jubilee |
87.75 |
|
9.2.5 |
J Hole |
Salary and expenses |
240.85 |
|
9.2.6 |
HMRC |
PAYE |
14.20 |
9.3 To approve authorisers/signatories for this month’s online payments
9.4 Balances:
9.4.1 Parish Council Current Account balance: £6,837.78
9.4.2 Parish Council Footpath balance (in above current account figure): £311.74
9.4.3 Parish Council Reserve Account balance: £7,799.10 (£4,000.00 ringfenced for play equipment)
9.5 Financial Statement and Budget Monitor – attached.
9.6 Annual Return - copy circulated separately
9.6.1. To note completion of Internal Audit
9.6.2 To approve Part 1 Annual Governance Statement 2021/22
9.6.3 To approve Part 2 Accounting Statements 2021/22
9.6.4 To sign Certificate of Exemption stating that during 2021/22 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000. To note the date for public inspection as 13 June to 22 July 2022
10/05/22 Road and Footpaths
10.1 Outstanding Road and Footpath issues
10.2 New issues identified
11/05/22 Parish Council
11.1 Review of Annual Parish Meeting held earlier – to agree/review any actions required
11.2 To consider parish questionnaire re 20mph zone – see below
11.3 To note seeds are available for collection by parish children under 16 – note put in Brooke
11.4 To note information has been sent to DCC requesting Hedgehog warning signs
12/05/22 Councillor’s Reports
12.1 To consider any Councillor reports for areas of responsibility
12.1.1 Notes from Raddon Hills meeting – circulated separately
12.2 Playing Fields
12.2.1 To note weekly inspections reports
12.2.1 Update on grant application to Viridor
13/05/22 Clerk’s Report - None
14/05/22 Devon County Council
14.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
15/05/22 Miscellaneous Correspondence
Various newsletters circulated.
A list of any other correspondence will be available at the meeting
16/05/22 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
17/05/22 Date of next meeting: Wednesday 15 June 2022, at 7.30 pm, at the Village Hall
End of formal business
Agenda Item 7.10
Shobrooke Parish Council
Meeting dates for 2023
Wednesday 18 January
Wednesday 15 February
Wednesday 15 March
Wednesday 19 April
Annual Parish Meeting – Wednesday 17 May
Wednesday 17 May (Parish Council Annual Meeting)
Wednesday 21 June
Wednesday 19 July
Wednesday 19 September
Wednesday 18 October
Wednesday 15 November
Wednesday 20 December (Budget and precept)
Agenda item 11.2
Shobrooke Parish Council – Parish Consultation
Shobrooke Parish Council would like to find out if there is support in the Parish for a 20mph speed zone in the centre of the village where the current 30mph zone is.
If there is sufficient support then a request will be made to Devon County Council
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|
YES– I would support a 20mph speed zone
|
Reason for support:
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NO – I would not support a 20mph speed zone |
Reason for not supporting:
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Would you be interested in working with the Parish Council to develop a Community Housing Scheme for local people? YES/NO
Would be interested in becoming a Parish Councillor? YES/NO
Name: ________________________________Contact details:________________________________
Agenda Item 9.5
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