Minutes from May 2022 meeting
Shobrooke Parish Council
Minutes of Annual Parish Council meeting held in the Village Hall on
Wednesday 18 May 2022
The meeting commenced at 7.45pm
Members Present
Cllr C Furse (Chair) Cllr L Pilgrim
Cllr L Balkwill Cllr M Squires
Cllr G Barnell
In attendance:
J Hole, Parish Clerk
Business to be Transacted - Formal Business
01/05/22 Election of Chairman and Vice Chairman
- To receive nominations for Chairman and to receive the Chairman’s declaration of acceptance of office form
Cllr C Furse was proposed by Cllr G Barnell and seconded by Cllr M Squires and agreed unanimously. The declaration of acceptance of office form was duly signed
- To receive nominations for Vice Chairman
Cllr A Jones was proposed by Cllr G Barnell and seconded by Cllr L Balkwill and agreed unanimously. The Declaration of Acceptance of Office form would be signed at the next meeting
Public Participation – standing orders suspended
There was none
Standing orders reinstated
02/05/22 Apologies
Cllr A Jones
03/05/22 Declaration of Interest
None noted
04/05/22 Minutes of the last meeting held on Wednesday 20 April 2022
Agreed and signed as a true record
05/05/22 To consider any applicants for co-option
There were none
06/05/22 Mid Devon District Council
6.1 Planning Applications:
22/00403/FULL - Erection of cabin for use as a holiday let at Brambly Hedge, Efford Shobrooke – no comment
6.2 Planning Decisions:
21/02552/FULL - Retention of Mongolian Ger, tool cupboard, tool shed and lean to for agricultural equipment at Wyke Hill, Shobrooke – refuse permission
22/00371/FULL- Erection of dwelling following demolition of Dutch barn and stable and formation of vehicular access at West Efford Farm, Efford, Shobrooke – grant permission
22/00423/LBC - Listed Building Consent to replace tiled roof of house and guttering and repoint chimney at Zephyr Cottage, Shobrooke – grant permission
6.3 Report from MDDC Councillor, Cllr Graeme Barnell on MDDC business relevant to the parish
Cllr G Barnell reported that Crediton Town Council had organised a meeting on the 28 May to discuss planning issues in Crediton and surrounding areas with MDDC Officers. Cllr C Furse was unable to attend so would ask if Cllr A Jones could attend.
Following the presentation at the Annual Parish Meeting on Affordable Housing, it was agreed to set up a Group to look further at Community based housing. Cllr L Balkwill agreed to work with Cllr G Barnell to set up a meeting of interested parishioners to which MDDC Officers would be invited to attend
07/05/21 To review: (on website unless stated otherwise)
7.1 Standing Orders – no update required
7.2 Financial Regulations. It was resolved that BACS payments could be used.
7.3 Code of Conduct Code of conduct – It was resolved to adopt MDDC updated Code of Conduct
7.4 Training and Development Policy – no update required
7.5 Publications Policy (FOI) - no update required
7.6 Complaints procedure – no update required
7.7 Risk Assessments – no update required
7.8 Parish Council Action plan - no update required
7.9 Bank signatories – no update required
7.10 Dates for meetings in 2023 – agreed as the third Wednesday each month
7.11 Asset register – this had been circulated and was noted
7.12 To confirm Insurance Policy – details had been circulated and were agreed
08/05/21 Election of officers/representatives
8.1 Neighbourhood Watch Officer – Cllr L Piligram
8.2 Raddon Hills representative x 2 – Cllr C Furse and Cllr A Jones
8.3 Snow Warden – post vacant
8.4 Defibrillators (to include reporting for defib). Village defibrillator and Kiosk Officer – Cllr A Jones, Efford defibrillator – Mark Banfield
8.5 Delegated responsibility: Playing Fields Liaison Officer – Ben Jacobs
Footpath Warden – Carole Maher
Website Officer - Clerk
09/05/22 Finance
9.1 Parish Council receipts Current Account: None
9.2 Parish Council payments current account
It was resolved to renew the ICO fee by direct debit as this would save £5 per year
These were agreed as
|
Item |
Payee |
Purpose |
Amount £ |
|---|---|---|---|
|
9.2.1 |
BHIB |
Insurance |
263.17 |
|
9.2.2 |
ICO |
Data Protection |
35.00 |
|
9.2.3 |
Shobrooke Parish Church |
Grant for maintenance |
500.00 |
|
9.2.4 |
J Hole |
Reimbursement for seeds for jubilee |
87.75 |
|
9.2.5 |
J Hole |
Salary and expenses |
240.85 |
|
9.2.6 |
HMRC |
PAYE (cheque payment) |
14.20 |
9.3 To approve authorisers/signatories for this month’s online payments
Cllr C Furse and Cllr L Balkwill
9.4 Balances:
9.4.1 Parish Council Current Account balance: £6,837.78
9.4.2 Parish Council Footpath balance (in above current account figure): £311.74
9.4.3 Parish Council Reserve Account balance: £7,799.10 (£4,000.00 ringfenced for play equipment)
9.5 Financial Statement and Budget Monitor
Noted
9.6 Annual Return
The Annual Return had been circulated and was on the website
9.6.1. To note completion of Internal Audit
Noted – no issues identified
9.6.2 To approve Part 1 Annual Governance Statement 2021/22
Part 1 was approved and signed by the Chair
9.6.3 To approve Part 2 Accounting Statements 2021/22
Part 2 was approved and signed by the Chair
9.6.4 To sign Certificate of Exemption stating that during 2021/22 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000. To note the date for public inspection as 13 June to 22 July 2022
The Certificate of Exemption was noted and signed by the Chair
10/05/22 Road and Footpaths
10.1 Outstanding Road and Footpath issues
There was no update on outstanding issues. Cllr M Squires reported that the pot holes at Exeter Hill Cross were scheduled to be dragon patched.
10.2 New issues identified
There were no new issues
11/05/22 Parish Council
11.1 Review of Annual Parish Meeting held earlier – to agree/review any actions required
This had been discussed in 6.3 above
11.2 To consider parish questionnaire re 20mph zone
A draft questionnaire had been circulated and was agreed. Clerk to provide copies for Jubilee weekend.
11.3 To note seeds are available for collection by parish children under 16
A note had been put in The Brooke asking that parents contact the Parish Clerk or a Councillor to arrange collection of the seed packets
11.4 To note information has been sent to DCC requesting Hedgehog warning signs
A parishioner had sent the Clerk photos showing suggested locations for warning signs and the Clerk had forwarded these to DCC.
12/05/22 Councillor’s Reports
12.1 To consider any Councillor reports for areas of responsibility
12.1.1 Notes from Raddon Hills meeting – these had been circulated and were noted
12.2 Playing Fields
12.2.1 To note weekly inspections reports
Noted. No new issues were identified
12.2.1 Update on grant application to Viridor
Due to the increased cost of the play equipment a grant application for £10,000.00 for toddler multiplay equipment only had been made with a Parish Council contribution of £668.00 and £1,000.00 from Cllr M Squires. It was hoped that the remained of the ringfenced Parish Councilmoney could be used to purchase the toddler swings with installation by a local contractor rather than the manufacturer. A representative from Viridor would be visiting the play park to assess the application.
13/05/22 Clerk’s Report – None
14/05/22 Devon County Council
14.1 Report from DCC Councillor, Cllr M Squires on DCC business relevant to the parish
There was no report
15/05/22 Miscellaneous Correspondence
Various newsletters circulated.
16/05/22 Minor Matters and Items for Future Agenda
Maintenance of war memorial grass
17/05/22 Date of next meeting: Wednesday 15 June 2022, at 7.30 pm, at the Village Hall
End of formal business
The meeting finished at 8.48pm