Minutes from January 2018 Meeting
Shobrooke Parish Council
Minutes of Parish Council meeting held in the Village Hall on Tuesday 9 January 2018
The meeting commenced at 7.30pm
Members Present:
Cllr R Ayre (Chairman) Cllr A Jones
Cllr C Boult Cllr J Lee
Cllr B Curle Cllr L Pitts
Cllr C Furse Cllr A Ripper
Cllr J Ingham
In attendance:
J Hole, Parish Clerk
Business to be Transacted
Public Participation
There was none
Formal Business
01/01/18 Apologies
Cllr P Hare-Scott, MDDC (prior engagement), Cllr M Squires, DCC
02/01/18 Declaration of Interest
None
03/01/18 Minutes of the last meeting held on Tuesday 12 December 2017
Agreed and signed as a true record
04/01/18 Mid Devon District Council
4.1 Planning Applications:
None
4.2 Planning Decisions:
None
4.3 Report from Cllr P Hare-Scott
There was no report
05/01/18 Road and Footpaths
5.1 Outstanding Road and Footpath issues
Pot hole between Exeter Hill Cross and stumpy Cross – may have been filled.
Drains at Exeter Hill Cross – these had not been jetted. Clerk to re-report. Cllr L Pitts reported that the drain at the corner of Church Lane had not been jetted. Clerk to re-report.
FP12 – letter sent to landowner re ensuring field margin is maintained
5.2 New issues identified
The Footpath Warden had circulated a short report and this was noted. The footpath account would be in credit once VAT was reclaimed. The VAT claim would be submitted at the end of January.
06/01/18 Finance
6.1 To approve signatures for this month’s cheques
Cllr C Furse and Cllr J Lee
6.2 Parish Council receipts Current Account:
|
Item |
Payer |
Purpose |
Amount £ |
|---|---|---|---|
|
6.2.1 |
MDDC |
TAP grant for Defibrillator |
1,124.00 |
6.3 Parish Council payments current account
These were agreed as:
|
Item |
Payer |
Purpose |
Amount £ |
|---|---|---|---|
|
6.3.1 |
Primary Care Supplies |
Purchase of Defibrillator |
1,498.80 |
|
6.3.2 |
X2 Connect Ltd |
Window rivets/clips/glazing frame - BT kiosk |
97.43 |
|
6.3.2 |
J Hole |
Salary and expenses |
136.66 |
6.4 Balances:
6.4a Parish Council Current Account balance: £2,094.00
6.4b Parish Council Footpath balance (in above current account figure): -£52.12
6.4c Parish Council Reserve Account balance: £5,787.86
6.5 Financial Statement and Budget Monitor
Noted
6.6 To consider donations to Ring and Ride and Citizens Advice
Grant request letters had been circulated. After discussion it was resolved not to give a grant to Citizens Advice. It was resolved to grant £100.00 towards Ring and Ride. Clerk to request that future grant applications advise how many Shobrooke Parishioners use the service.
Minited here but discussed after item 14/01/18
6.7 To agree precept for 2018/19
It was noted that the Council Tax Reduction grant had been further reduced this year and this would mean an increase in Council Tax, even if the Parish Council kept the precept the same. After discussion it was resolved to increase the precept by 2%. This would take account of inflation and increasing costs.
6.8 To agree new signatories for bank account
Cllr R Ayre and Cllr L Pitts agreed to be added to the bank account. The Clerk would e-mail them the details required to complete the on-line forms
07/01/18 Councillor’s Reports
7.1 To consider any Councillor reports for areas of responsibility
7.1a Update on grant application for a towable gritter – waiting to hear from Stephen Tucker
The Clerk advised that a grant application could be made to DCC Community Enhancement Fund. However, support was required from our Neighbourhood Highways Manager. As the NHM did not respond to e-mails, the Clerk would attend the next Highways Surgery held in Crediton to discuss the application with him in person. Cllr M Squires had advised that she would also attend if free.
08/01/18 Clerk’s Report
8.1 None
09/01/18 Parish Council
9.1 Playing Field
No new issued were identified
9.2 Update on security marking for new bench by the war memorial
Cllr C Boult provided details to the Clerk of Smart Water – a forensic marking product. It was suggested the Clerk contact the Church who also use this product for further advice.
9.3 To agree installation of defibrillator once purchased
BT had confirmed a guaranteed electricity supply for 7 years from the date of installation of a defibrillator. The Parish Council were required to arrange for the defibrillator to be installed. Cllr A Jones would make enquiries for installation by a parishioner who was an electrician.
9.4 Update on dog fouling signs
The Clerk had contacted the company used by MDDC to produce its dog fouling signs and an A4 sign on 3mm ally composite material was £15.00. Cllr L Pitts would find out if suitable signs were available locally and advise the Clerk. If signs were not available locally it was resolved that the Clerk should purchase 3 signs in A5 size on a white background with black lettering
9.5 To consider letter of support requested by new owners of Shobrooke Mill
A copy of the letter sent by the new owners had been circulated. Councillors resolved to send a letter of support in principal for the courses of action outlined in the letter as long as any necessary permissions were obtained. Clerk to circulate draft letter
10/01/18 Devon County Council
10.1 Report from Cllr M Squires
There was no report
11/01/18 Miscellaneous Correspondence
None
12/01/18 Minor Matters and Items for Future Agenda
Broadband – possible collective approach to future services
13/01/18 Date of next meeting: Tuesday 13 February 2018 in the Village Hall at 7.30 pm.
Part II
(Members of the press and public will be excluded from Part II in order that commercially sensitive information can be considered confidentially)
14/01/18 Playing fields
14.1 To consider quotes received for grass cutting at play park in 2018
Three quotes had been circulated. Clerk to contact existing contractor to discuss provision of services.
The meeting returned to item 6.7
End of formal business
The meeting closed at 8.55pm